Loading...
HomeMy WebLinkAboutPlanning Supervisor JEFFERSON COUNTY Job Description Job Title: Planning Supervisor Department: Community Development Reports to: Planning Manager Annual Hours Worked: 2080 FLSA: Exempt-Professional Union: Exempt Exempt Salary System: Grade 18 BBP: No HIPAA RATING: 3 Approved by: Human Resources Manager Approved Date: June 2018 1.0 MAJOR FUNCTION AND PURPOSE 1.1 Supports the Director of Community Development and the Planning Manager by supervising a distinct group within the Planning Division, such current planning, long-range planning, or special projects as a group, serves as a key member of the Department's Management Team, and continually improves the effectiveness and efficiency of the Department. Special projects within the Department includes the development of projects ensuring compliance with local, state, and federal land use statutes, regulations, mandates, or policies and projects improving the effectiveness and efficiency of the Department. 2.0 SUPERVISION RECEIVED 2.1 This position is given significant discretion, within the scope of policy and regulations, in the routine performance of their duties.General supervision and guidance is received from the Planning Manager with supervision and guidance from the Manager of Building,Permitting,and Administration for work relating to permit migration,permit databases,permit processing,or other work as appropriate. 3.0 SUPERVISION EXERCISED 3.1 This position supervises staff assigned to the distinct group within the Department.Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, making recommendations on hiring and training employees; planning, assigning, and directing work for special projects; contributes and provides input to individual staff annual performance appraisals, including measures to correct performance deficiencies when necessary; and addressing complaints and resolving problems. 4.0 SPECIFIC DUTIES AND RESPONSIBILITIES Duties include, but are not limited to the following: 4.1 Project Management: Develops, manages, and supervises special projects for current and long-range planning relating to land use regulations in Washington State. Develops, manages, and supervises special projects implementing process improvement within the Department. Serves as the project manager for special projects. Coordinates and supervises the activities of personnel involved in the development and implementation of special projects. Directs, supervises, and provides guidance to consultants hired in support of special projects. Ensures a timely and budget controlled deliverable. Jefferson County Job Description: Planning Supervisor Page 2 of 3 4.2 Plans and Aligns: Identifies, plans, and prioritizes special projects to meet commitments aligned with Department and County goals. 4.3 Results Orientated and Initiative Driven: Ensures that special projects achieve aligned Department and County goals and outcomes. Develops process improvement initiatives, such as consistent methodology for forms, processes,procedures, and policies focused on time-resource effectiveness. 4.4 Workload Management: Assigns special project work plans to appropriate staff, monitors completion, ensures quality, and ensures timely projects. Effectively organizes multiple special project assignments producing accurate,timely, and budget controlled work product. 4.5 Team Leadership: Actively takes steps to build cohesive and results-oriented team using facilitation and team leadership techniques creating a cooperative and productive environment. Establishes collaborative interoffice and interagency working relationships. 4.6 Effective Communication: Communicates effectively verbally and in writing to various board, commissions, and public interest groups. Briefs various groups as needed. 4.7 Performs other duties as assigned. 5.0 REQUIRED KNOWLEDGE,SKILLS AND ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 5.1 Language Skills:Ability to read,analyze,and interpret common scientific and technical journals,financial reports, and legal documents. Ability to respond to common inquires or complaints from customers, regulatory agencies, or members of the business community. Ability to write reports, business correspondence, procedure manuals, and speeches. Ability to effectively present information and respond to questions from groups of managers, other agencies,applicants,the general public,the Board of County Commissioners, county commissions, advisory groups, and others. 5.2 Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to develop project budgets and timelines, using practical mathematical solutions. 5.3 Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form containing several abstract and concrete variables. 5.4 Skill in working in a team based work environment. 5.5 Ability to quickly grasp new techniques, deal with rapid changes in events, remain clam in stressful situations, and relate to various personality styles in a calm, professional manner. 5.6 Understands the need for maintaining confidentiality of sensitive information. 5.7 While performing the duties of this job the employee frequently is required to talk or hear and use hands to finger,handle,or feel objects,tools,or controls.The employee is regularly required to sit.The employee is occasionally required to climb or balance; and stoop, kneels, crouch, or crawl stand; walk; and reach with hands or arms. Jefferson County Job Description: Planning Supervisor Page 3 of 3 5.8 Good health,and good physical condition,appropriate to the position.The employee must occasionally lift and/or move up to 50 pounds. Specific vision requirements include close vision, distance vision, color vision, peripheral vision; depth perception, the ability to adjust focus; the ability to read small print, and night vision. 6.0 MINIMUM QUALIFICATIONS 6.1 Bachelor's degree("BA") in urban and regional planning; public administration; project management; or a closely related field from a four-year college or university and four(4)years of progressively responsible experience in planning or public administration, including at least one (1) year as a Senior Planner or Project Manager including direct responsibility for performance of a project or individual subordinates; or an equivalent combination of education and experience is required. A Master's degree ("MA") in an appropriate field may be substituted for two(2)years of experience. 6.2 Knowledge and skills in land use planning principles, practices and techniques, development review, and other related knowledge including federal, state, and local laws, design standards, technical manuals associated with development review, the Washington Growth Management Act, Shoreline Management Act, and SEPA. 6.3 A valid Washington State Driver's License is required or the ability to obtain one within 30 days of employment; and maintaining the Driver's License for the duration of employment with the County is required. 6.4 Must pass a Criminal History Check. 7.0 DESIRABLE QUALIFICATIONS AND ABILITIES 7.1 An AICP certificate is preferred. 7.2 Knowledge and application of project management techniques. 8.0 WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 8.1 The noise level in the work environment is usually moderate. This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer requirements of the job change.