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HomeMy WebLinkAboutPlanning Technician JEFFERSON COUNTY Job Description Job Title: Planning Technician Department: Community Development Division: Development Review Division Reports To: Building Permit and Administrative Services Manager FLSA Exempt(Y/N): No Union: UFCW BBP: No Salary Level: Grade 23 Location: Castle Hill Approved By: Human Resources Manager Approved Date: 2020 PP July SUMMARY Researches and processes land use applications, sets cases for hearing and preparation of associated legal advertisements; preparation of files and the record;development of computerized tracking and record keeping systems for land use permits; screening and coordination of review of permits; development, amendment, and interpretation of ordinances dealing with land use issues.Assists with research,writing, and development of land use planning programs and policies,particularly as related to the Growth Management Act(GMA),the Comprehensive Land Use Plan and related implementing ordinances, by compiling data and coordinating information for use by professional planners in making planning studies or developing planning documents, such as Zoning Ordinance, Subdivision Ordinance and Shoreline Management Plan, by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Provides customer service support through: • Responds to front counter and telephone inquiries regarding Building Code issues,Health Department regulations and zoning and land use issues. Determines customer needs, and recommends appropriate process steps or referring to appropriate staff. • Provides technical support to customers and Permit Technicians including; required inspections, public record requirements,referral to outside agencies, informational requests,administrative process definition,policy interpretation, legal authorities,record research,setback requirements and critical area/storm water requirements. Performs daily operational procedures to include: • Provides technical,clerical,and administrative support to permitting functions. Searches files and records for information as requested. Lists or tabulates information from documents or records in Permit Plan database. Researches maps and other documents in preparation for pre-application conferences. • Emphasis is on customer service(internal/external),word processing,data base record keeping. Primarily works with Planners preparing standard letters, reports,notifications,or memos that recur regularly or that are specifically prepared from drafts or verbal instructions. • Checks documents for accuracy and completeness of specific items, copying, distributing information to appropriate agencies,commission members, Hearing Examiner and the public. Jefferson County Job Description: Planning Technician Page 2 of 4 • Uses standard procedures, independently follows up on notifications, and other materials requiring action on a prescribed periodic basis until eventually resolved; maintains record keeping system to do so.This includes legal notices,etc. • Researches every application submittal for critical areas and land use designations. • Files final plats with Auditor,distributes copies to applicant and appropriate agencies including project file; update actions in project tracking system. • Files material according to prescribed breakdown,this includes indexing and filing of all permit and review cases. Responsible for upkeep of files,moving old files to records and new categories. • Enters applications into computer data base, assigns project codes and staff. Provides Technical Expertise to include: • Summarizes information from maps, reports,field and file investigations, ICBO code books, and State and Local regulations. • Use and explanation of construction and land use terminology. • Legal understanding as it relates to the Land Use Procedures Process. • Handling of complex permit process applications. Recording data into Permit Plan,reviewing applications,tracking applications, insuring such applications comply with applicable regulations. • Logging case items into Excel computer program. • Assigning Auditor's project codes to land use applications through an Access computer database. • Accessing AS400 computer database to research adjacent property owners. Generating computer mailing labels. • Accessing GIS computer mapping tool to identify critical areas and land use designations. • Downloading and formatting digital images into word for exhibits to staff reports and compliance issues. • Designs and creates public notices in Seagate software to meet the requirements of the Land Use Procedures Ordinance. • Designs and creates forms and reports in Seagate software drawing fields from Permit Plan database.Referencing applicable ordinances. • Works with Office Manager to improve Department of Community Development operating concepts,work processes, and other key administrative and customer systems. • Creates and maintains forms and brochures in Word and Excel for use by staff,public and advisory groups. • Fills in as Planner of the day when no Planner is available. Jefferson County Job Description: Planning Technician Page 3 of 4 SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associate's degree(A.A.)or equivalent from two-year college or technical school with major course work in land use planning or closely related field; and one year responsible experience in the field of planning; or a Bachelor's Degree(B.A.)in Planning or closely related field; or equivalent combination of education and experience in the field of planning, or environmental laws. LANGUAGE SKILLS Ability to read and interpret documents such as Comprehensive Plans,Zoning Codes, Subdivision Ordinances and development regulations.Ability to write routine reports,correspondence, codes and ordinances.Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest,commissions, proportions, percentages, area,circumference and volume. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written,oral, or diagram form.Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES,LICENSES,REGISTRATIONS Valid Washington State Driver's License OTHER KNOWLEDGE,SKILLS AND ABILITIES Skill in dealing with the public, developers, management, staff, and representatives of other agencies in a pleasant manner. Ability to establish and maintain effective working relationships with other staff and the general public,to work within teams and to creatively problem solve with others. Ability to grasp new techniques and deal with rapid changes in events. Ability to effectively utilize continuing education opportunities and stay abreast of new development, techniques,computer programs, equipment, etc., used in the performance of the position. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Jefferson County Job Description: Planning Technician Page 4 of 4 While performing the duties of this job,the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand,walk, and sit. The employee is occasionally required to reach with hands and arms.The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision,distance vision, peripheral vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CAREER LADDER POSITION: This position is not part of a career ladder.