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HomeMy WebLinkAboutSuperior Court Administrator JEFFERSON COUNTY Job Description Job Title: Superior Court Administrator Department: Superior Court Reports to: Superior Court Judge Annual Hours Worked: 2080 Exempt Salary System: Grade 16 FLSA: Exempt-Administrative Union: Exempt Approved By: Human Resources Manager . L-Ac_..- C. .y Approval Date: July 2020 1.0 MAJOR FUNCTION AND PURPOSE 1.1 Persons in this position are responsible for organizing, planning,managing, directing and administering all non judicial functions of the Superior Court. 2.0 SUPERVISION RECEIVED 2.1 Persons in this position are given significant discretion,within the scope of policy and regulations, in the routine performance of their duties; supervision and guidance are received from the Superior Court Judge. 3.0 SUPERVISION EXERCISED 3.1 Persons in this position supervise Bailiff positions, as needed. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing,recommending for hire, and training; planning, assigning, and directing work; appraising performance;addressing complaints and resolving problems. 4.0 SPECIFIC DUTIES AND RESPONSIBILITIES 4.1 Serves as staff and confidential secretary for the Superior Court Judge. 4.2 Coordinates and manages schedules for judicial activities such as hearings,trials and settlement conferences for the County Superior Court Judge,visiting judges from other jurisdictions, Court Commissioners, and pro tern Judges. 4.3 Oversees accounting of revenues and expenditures and prepares and justifies budget. Informs Judge of department's financial status on a monthly basis.Responsible for processing payments, collecting fees, managing grants and contracts, and reporting hours for payroll. 4.4 Responsible for managing the Jefferson County Law Library including maintaining current subscriptions. 4.5 Coordinates and manages Guardian ad Litem Title 11 and 26 programs including applications, rotation roster,and certification coordination. Maintain the GAL code of conduct,notifies persons appointed as GALs, addresses their concerns, provides information on grievance Jefferson County Job Description: Superior Court Administrator Page 2 of 4 procedure and process,maintains list of individuals interested in GAL training and sends out notices of training opportunities. 4.6 Serves as program manager for the Family Therapeutic Court. Duties include,but are not limited to, initial assessment, screening for eligibility, scheduling drug and alcohol assessments, and coordinating hearings. 4.7 Reviews progress reports and coordinate hearings for the Friendship Felony Diversion Program. 4.8 Reviews treatment reports,VA results,employment/education status and progress and refers cases for further court action if necessary, for Local Option DOSA. 4.9 Maintains and coordinates electronic court reporter contract and ordering process. 4.10 Coordinates,tracks, and/or processes various Court items and programs such as RALJ scheduling,affidavits of prejudice, interpreter acquisition, facilities coordination, data dissemination, indigence determinations, inmate correspondence, and supplies needed for Court and Law Library. 4.11 Monitors effectiveness of the annual indigent defense contract and works with the Judge and attorneys on maintenance of the contract. 4.12 Investigates problems that affect case flow and recommends or implements corrective measures. 4.13 Conducts legal research as requested by the Judge. 4.14 Attends meetings on behalf of the Court such as Law and Justice and other County committee meetings. 4.15 Acts as Liaison to County Bar Association keeping them apprised of new policies, procedures, and rules of law. 4.16 Prepares the Local Court Rules on a yearly basis or as needed on an emergency basis. 4.17 Perform other tasks as directed. 5.0 REQUIRED KNOWLEDGE AND ABILITIES S 5.1 Ability to read,analyze, and interpret common scientific and technical journals, policy and regulations, and legal documents. Ability to respond to common inquiries or complaints from customers,regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management,public groups, and/or boards of directors. 5.2 Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 5.3 Ability to define problems, collect data,establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Jefferson County Job Description: Superior Court Administrator Page 3 of 4 5.4 Ability to use a typewriter,personal computer and software, computer terminal, calculator, and other office equipment standard to areas of assignment and to adapt to new and/or modified equipment which may be acquired. 5.5 Demonstrated successful supervisory and managerial experience is preferred. Implement and maintain sound organizational practices. 5.6 Requires thorough knowledge of Washington State Superior Court procedures. 5.7 Maintain a high standard for accuracy, completeness,and efficiency in the preparation of reports and budgets. Independent and self-motivated to complete required deadlines while simultaneously completing other tasks. 6.0 MINIMUM QUALIFICATIONS 6.1 Associates(AA)degree in a criminal justice or business related field from a two-year college or technical school, supplemented by a minimum of five(5)years' experience in progressively responsible positions in a Court or law office up to and including supervisory responsibility. 6.2 Successful completion of various required training classes to obtain certificates necessary for functional skills performance,maintenance and improvement. 6.3 A valid Washington State Driver's License. 7.0 DESIRABLE QUALIFICATIONS AND ABILITIES 7.1 Familiarity with tools, instruments, equipment and techniques commonly used in the performance of related tasks. 7.2 Ability to quickly grasp new techniques, deal with rapid changes in events,remain calm in stressful situations,relate to various personality styles in a calm,professional manner. 7.3 Understands the need for maintaining confidentiality of sensitive information. 7.4 Assure efficient and effective utilization of volunteers and department personnel, funds, materials, facilities, and time. 8.0 PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 8.1 While performing the duties of this Job,the employee is regularly required to talk or hear. The employee is frequently required to stand;walk; sit;use hands to finger, handle,or feel and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Jefferson County Job Description: Superior Court Administrator Page 4 of 4 8.2 The work environment characteristics described here are representative of those an employee P encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 8.3 The noise level in the work environment is usually loud. This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.