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HomeMy WebLinkAbout112320_ca12DRAFT MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, November 16, 2020, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. He announced that there will be a Special Washington State Association of Counties (WSAC) meeting at 11:00 a.m. Commissioner Dean joined the meeting at 9:03 a.m. After a brief discussion, Commissioner Dean agreed to join the WSAC meeting. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding property tax assessments. • Comment regarding Coronavirus, shooting noise from the Jefferson County's Sportsmens Association (JCSA). • Comment regarding the County's Drug Court program. • Comment regarding Coronavirus statistics and testing. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period, and discussed Governor Inslee's latest lockdown restrictions. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: 2020-2021 Jefferson County Biennial Budget Mid -Biennium Review and Modification; Hearing Scheduled for Monday, December 7, 2020 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) 2. AGREEMENT NO.19-1579P, Amendment No. 1 re: Thorndyke Road, M.P. 4.7 Culvert Replacement; Additional Amount of $38,941 for a Project Total of $237,254: Jefferson County Public Works; Washington State Recreation and Conservation Office (RCO) 3. AGREEMENT NO.2063-91477 re: Emergency Preparedness Planning and Assessment; Fee for Service in the Amount of $70 per hour; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS), Developmental Disabilities Administration (DDA) DRAFT Commissioners Meeting Minutes of November 16, 2020 4. MINUTES re: Regular Meeting of November 9, 2020 5. Payment of Jefferson County Vouchers/Warrants Dated November 16, 2020 Totaling $552,258.36 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) COMMISSIONERS' BRIEFING SESSION: The Commissioners continued discussing Governor Inslee's recent lockdown restrictions. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County. The Emergency Management update was postponed until the next meeting. Commissioner Dean left the meeting at 11:01 a.m. to attend the Washington State Association of Counties meeting. HEARING re: Setting the 2021 Ad Valorem Tax Levies for Jefferson County Levy in 2020 and Collection in 2021: Assessor Jeff Chapman, County Administrator Philip Morley and Central Services Director Mark McCauley provided information regarding the proposed resolutions. After discussion, Chair Brotherton opened the hearing for public testimony. Hearing no testimony, he closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO.70-20 re: Substantial Need and Adopting the Limit Factor for the Jefferson County General Fund Property Tax Levy. Chair Brotherton seconded the motion. The motion carried. Commissioner Sullivan moved to approve RESOLUTION NO.71-20 re: Substantial Need and Adopting the Limit Factor for the Jefferson County Road Fund Property Tax Levy. Chair Brotherton seconded the motion. The motion carried. Commissioner Sullivan moved to approve RESOLUTION NO.72-20 re: Substantial Need and Adopting the Limit Factor for the Jefferson County Conservation Futures Fund Property Tax Levy. Chair Brotherton seconded the motion. The motion carried. Commissioner Sullivan moved to approve RESOLUTION NO.73-20 re: Increasing the Jefferson County General Fund Levy for 2021 Taxes. Chair Brotherton seconded the motion. The motion carried. Commissioner Sullivan moved to approve RESOLUTION NO.74-20 re: Increasing the Jefferson County Road Levy for 2021 Taxes. Chair Brotherton seconded the motion. The motion carried. Commissioner Sullivan moved to approve RESOLUTION NO.75-20 re: Increasing the Jefferson County Conservation Futures Tax Levy for 2021 Taxes. Chair Brotherton seconded the motion. The motion carried. Commissioner Sullivan moved to approve RESOLUTION NO.76-20 re: Diversion of Road Levy for Traffic Law Enforcement for the 2021 General Fund Budget. Chair Brotherton seconded the motion. The motion carried. 2 Commissioners Meeting Minutes of November 16, 2020 DRAFT Commissioner Sullivan moved to approve sending a LETTER to the Assessor re: Setting 2021 Real and Personal Property Levy Amount. Chair Brotherton seconded the motion. The motion carried. UPDATE re: Washington State Department of Natural Resources (DNR) 3rd Quarter County Income Report: DNR Regional Manager Mona Griswold and DNR State Lands Assistant Drew Rosanbalm briefed the Board on the County's Yd Quarter County Income Report and answered questions. HEARING re: Update to the County's Procurement Code (JCC 3.55) Proposed Ordinance to Establish Bidding and Contracting Process and Procedures for All Offices, Departments, and Subdivisions of Jefferson County; Procurement Code: Central Services Director Mark McCauley providing information on the proposed ordinance and answered questions. After discussion, Chair Brotherton opened the hearing for public testimony. Hearing no testimony, he closed the oral portion of the hearing. He and Commissioner Sullivan agreed to deliberate on the issue during the afternoon session when Commissioner Dean could be present. The meeting was recessed at 11:40 a.m. and reconvened at 1:31 p.m. with Chair Brotherton and Commissioner Sullivan present. Commissioner Dean joined the meeting at 1:33 p.m. DELIBERATIONS CONTINUED re: HEARING re: Update to the County's Procurement Code (JCC 3.55) Proposed Ordinance to Establish Bidding and Contracting Process and Procedures for All Offices, Departments, and Subdivisions of Jefferson County; Procurement Code: The Commissioners continued their deliberations on the proposed update to the County's Procurement Code. After a brief discussion, Commissioner Dean moved to adopt ORDINANCE NO. 08-1116-20 re: Establishing bidding and contracting process and procedures for all office, departments and subdivisions of Jefferson County; Procurement Code (JCC 3.55). Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Mid -biennium review • Governor Inslee's latest orders • Public Infrastructure Fund (PIF) • Review of items to discuss • Miscellaneous discussion • County technology • Legislative priorities • Economic Development Council (EDC); upcoming status report • OlycAP; update • Board of Equalization; potential increase in member per diem • Upcoming Intergovernmental Collaborative Group (ICG) meeting • Clallam County; community crime map • Calendar Coordination • Commissioners' Briefing Session — continued 3 Commissioners Meeting Minutes of November 16, 2020 DRAFT • ADDITIONAL BUSINESS: Letter of Support re: Sheriff's Office Nagivator grant: Commissioner Dean moved to approve sending a LETTER of support for the Sheriff's grant application for a Navigator position. Commissioner Sullivan seconded the motion. After discussion, Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. • Business Assistance Grants; update • JeffCOM; Director hire • Noxious Weed Program • HB 1590, upcoming hearing and the Housing Task Force Interlocal Agreement • Implicit Bias; upcoming training • Future agenda items NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 3:48 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair David Sullivan, Member Kate Dean, Member rd