HomeMy WebLinkAbout112320_ra04Regular Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Philip Morley, County Administrator
Erin Lundgren, Clerk of the Board/Human Resources Manager
DATE: November 23, 2020
SUBJECT: DISCUSSION and POTENTIAL ACTION re: Authorizing the County Administrator
to Delegate Approval Authority for Specific Personnel Actions to the Jefferson County
Human Resources Manager
STATEMENT OF ISSUE:
To increase efficiency in County government, the County Administrator would like to delegate approval
authority for specific personnel actions to the Human Resources Manager. A motion of the County
Commissioners authorizing this delegation is requested.
ANALYSIS:
In order to increase the efficiency for processing various personnel actions, it is proposed that approval
authority for the following personnel actions be delegated to the Human Resources Manager:
New Hire Forms for Regular Budgeted Positions when pay rate is no more than 5% above step
1. (County Administrator approval required for a pay rate request which is more than 5% above
step 1).
Payroll Status Change Forms for:
• Budget approved Cost of Living Adjustments (COLAs) or General Wage Adjustment
• FMLA Requests
• Families First Coronavirus Response Act Emergency Paid Sick Leave & Expanded
FMLA Leave Requests
• UFC W Career Ladder Promotions
• Resignations
• Retirements
• Completion of Trial Period
• Requests for personal unpaid leave up to five days (County Administrator approval
required for leave requests over five days)
• Bereavement Leave requests in accordance with CBA's and Personnel Administration
Manual
RECOMMENDATION:
Pass a motion authorizing the County Administrator to delegate approval authority for specific personnel
actions to the Jefferson County Human Resources Manager.
REVIEWED C•
Phi ip Morley, (Couily Administrator
Date
STATE OF WASHINGTON
County of Jefferson
A Resolution Regarding the Authority}
of the County Administrator }
Resolution # 27-15
WHEREAS, the Jefferson County Board of County Commissioners (or "BoCC"), in
accordance with RCW 36.32.120(6) has as one of its duties "the care of the county
property and the management of the county funds and business;" and
WHEREAS, the BoCC has authority, granted in accordance with RCW 36.32.340, "to
take such action as is necessary to effect coordination of their administrative programs;"
and
WHEREAS, pursuant to the authority described above, the BoCC established the
position of County Administrator approximately 15 years ago to serve, in essence, as
the Chief Operating Officer of the County, which is a political subdivision of the State of
Washington and a municipal corporation; and
WHEREAS, the BoCC through Ordinance #09-1002-00, delegated the executive and
administrative duties, functions, and powers conferred upon the Board to the position of
County Administrator, memorialized limits to the authority, and further enumerated
specific powers and duties; and
WHEREAS, that Ordinance has been codified as Chapter 2.01 of the Jefferson County
Code -land
WHEREAS, this Resolution clarifies the executive and administrative authority for
certain personnel tasks or actions that has been delegated to the County Administrator
by the BoCC in Chapter 2.01 of the County Code;
NOW, THEREFORE, BE IT RESOLVED by the Jefferson County Board of County
Commissioners as follows:
1. The County Administrator may undertake and complete all tasks or actions
arising from the dismissal, resignation, termination, grievance, or personnel
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action of a County employee, quasi -employee or volunteer, including, but not
limited to, the execution of releases, termination agreements, settlement
agreements and such other documents, records or writings required to resolve or
complete the employment action or claim, provided that 1) any such task or
action must be consistent with applicable law, County Resolution, or pertinent
Collective Bargaining Agreement; and 2) the County Administrator shall provide
prior notice to the Board of County Commissioners of any proposed agreement
or settlement in excess of $50,000 cost to the County.
APPROVED this r day of August, 2015:
ATTEST:
Clerk of theloard
JEFFERSON COUNTY
BOARD COMMISSIONERS
Davi -Sullivan" Chairman
V
P I Johnson, Member
Kathleen Kier, Member
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