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HomeMy WebLinkAboutA112320So AGENDA GJ Jefferson County Board of Commissioners 9'Sf�t NCO"' Regular Meeting — November 23, 2020 Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA Access for the hearing impaired and others can be accommodated using Washington Relay Service at 1-800-833-6384 COVID-19 NOTICE: NO IN -PERSON ATTENDANCE ALLOWED (per May 29, 2020 Jefferson County Public Health Officer Order) To view this meeting live go to www.co.jefferson.wa.us Follow the links under "Quick Links: Videos of Meetings -Streaming Live" Use the internet link above. Those without internet can listen by dialing: 1-646-749-3122 - enter Access Code: 661-198-069# MONDAY 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To ensure equal opportunityfor the public to comment, all comments shall be limited to three minutes per person and each person may address the Board onetime during the public comment period. When the green light is on it means proceed to speak; the yellow light will go on when the speaker has 30 seconds remaining; the red light illuminated means stop. Please start by stating your name and address. SUBMITTING COMMENTS DURING COVID-19: During social distancing for the COVID-19 pandemic, citizens can submit public comments remotely to the Commissioners by email. Emailed comments will be read aloud by staff for up to three minutes during the meeting's public comment period. Email your comments before the 9:00 AM meeting start time, using this dedicated email address: PublicComments(Wco.iefferson.wa.us APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) RESOLUTION NO. re: HEARING NOTICE: Notice of Intention to Surplus County Property; Commonly Known as Four Corners Road County Pit, by way of an Agency to Agency Transfer in Exchange for a Trail Easement from the Jefferson County Public Utility District (PUD); Hearing Scheduled for Monday, December 7, 2020 at 11:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) 2. RESOLUTION NO. re: In the Matter of a Temporary Closure of Beausite Lake Road, County Road No. 519009 THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 1 Agenda: November 23, 2020 3. AGREEMENT re: Lease of Office Space for Water Quality Department; In the Amount of $1,624.09 per month; Jefferson County Central Services; Castle Hill Associates LLC 4. AGREEMENT, Amendment No. 2 re: Courthouse Private Security Screening Services; In the Amount of $135,000 plus Potential Overtime of an Additional $3,300; Jefferson County Central Services; PPC Solutions, Inc. 5. AGREEMENT Amendment No. 1 re: Dosewallips R Powerlines Acquisition & Design: in the Amount of $100,690; Jefferson County Environmental Public Health; Washington State Recreation & Conservation Office 6. AGREEMENT re: Tobacco & Vapor Prevention: In the Amount of $18,500; Jefferson County Public Health; Kitsap Public Health District 7. APPLICATION re: Federal Lands Access Program (FLAP) Grant for Oil City Road, M.P. 0.5 Culvert Replacement with a New Bridge; Estimated Cost of $1,828,560, Funded 100% by FLAP and Toll Credits; Jefferson County Public Works; Western Federal Lands, Federal Highway Administration (FHWA) 8. APPLICATION re: Federal Lands Access Program (FLAP) Grant for Upper Hoh Road, M.P. 7.9 to M.P. 8.2 Bank Stabilization; Estimated Cost of $4,993,978, Funded 100% by FLAP and Toll Credits; Jefferson County Public Works; Western Federal Lands, Federal Highway Administration (FHWA) 9. Request to Convene re: Hearing Property Tax Appeals for the Year 2020; Jefferson County Board of Equalization 10. ADVISORY BOARD RESIGNATION re: Developmental Disabilities Advisory Board; School Board Representative, Laura Cook 11. ADVISORY BOARD APPOINTMENT re: Developmental Disabilities Advisory Board; Completing an Unexpired Term to Expire February 20, 2021; School Board Representative, Shelby MacMeekin 12. MINUTES re: Regular Meeting of November 16, 2020 13. Payment of Jefferson County Vouchers/Warrants Dated November 23, 2020 Totaling $319,005.03 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 14. Payment of Jefferson County Payroll Warrants Dated November 20, 2020 Totaling $74,564.58 and A/P Warrants Done by Payroll Dated November 20, 2020 Totaling $15,736.24 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 2 November 23, 2020 COMMISSIONERS BRIEFING SESSION REGULAR AGENDA: 9:45 a.m. WEEKLY UPDATE re: COVID-19 Dr. Tom Locke, Public Health Officer Willie Bence, Emergency Management Director DISCUSSION AND POTENTIAL ACTION re: HEARING NOTICE re: Proposed Ordinance Imposing a Sales and Use Tax for Affordable Housing & Supportive Services in Accordance with House Bill 1590 and RCW 82.14.530; Hearing Scheduled for Monday, December 14, 2020 at 11:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) Motion Directing Staff to Develop an Administrative and Policy Framework for Implementation Guided by the November 12, 2020 Draft Strategy for Permanent Affordable Housing, and to Begin Negotiations with the City of Port Townsend For a Potential Amendment to the 2018 Interlocal Agreement Philip Morley, County Administrator DISCUSSION AND POTENTIAL ACTION re: RESOLUTION NO. re: In the Matter of Adopting a Fourth Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic Philip Morley, County Administrator Erin Lundgren, Clerk of the Board/Human Resources Manager DISCUSSION AND POTENTIAL ACTION re: Motion Giving Temporary Authorization to Allow Employees to Use Their Accrued Employer Provided Sick Leave During a Voluntary Self -Quarantine for 14 Days After Traveling Philip Morley, County Administrator Erin Lundgren, Clerk of the Board/Human Resources Manager DISCUSSION AND POTENTIAL ACTION re: Motion Authorizing the County Administrator to Delegate Approval Authority for Specific Personnel Actions to the Jefferson County Human Resources Manager Philip Morley, County Administrator Erin Lundgren, Clerk of the Board/Human Resources Manager THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 3 November 23, 2020 BRIEFING re: Jefferson Community Foundation & United Good Neighbors Supports to Jefferson County Communities • Results of 2020 COVID Fund • Current UGN GIVE Jefferson Campaign • Possibilities for 2021 Siobhan Canty, President & CEO, Jefferson Community Foundation Megan Claflin, Director of Development, The Production Alliance LUNCH 1:30 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION Chambers Miscellaneous Items • Status of COVID Community Assistance Grants • Update on North Olympic Legislative Alliance (NOLA) • Possible Letter of Support for Devils Lake Trust Land Transfer • Discussion of Commissioners' Legislative Priorities • Other Miscellaneous Items - Calendar Coordination - Future Agenda Items NOTICE OF ADJOURNMENT CORRESPONDENCE: See Attached Correspondence Log Email Correspondence THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 4 Agenda: November 23, 2020 COMMISSIONERS MEETING SCHEDULE Week of November 23, 2020 Monday — November 23, 2020 See Agenda 12:30 p.m. Greg November General Election Pre -Canvassing Meeting Election Processing Center 3:00 p.m. Kate GMA Reforms Advisory Committee Meeting Conference Call Tuesdav — November 24, 2020 9:00 a.m. Kate Public Infrastructure Board Meeting Conference Call 10:00 a.m. Kate HWB Project -Local Integrating Organization, Strait Action Area Interviews Conf. Call 1:00 P.M. Greg Certification of the November General Election Election Processing Center 2:45 p.m. David Developmental Disabilities Advisory Board Meeting Conference Call 3:30 p.m. Greg Port Townsend Empowered Teens Coalition Meeting Conference Call Wednesday — November 25, 2020 8:30 a.m. Board Jefferson County Budget Committee Meeting Conference Call 10:30 a.m. Kate Homeward Bound Committee Meeting Conference Call Thursday — November 26, 2020 Friday — November 27, 2020 Holiday — Courthouse Closed Holiday — Courthouse Closed THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 5 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY November 23, 2020 11/12/2020 11/12/2020 Tamara Meredith, Director, Jefferson 2021 Budget - Jefferson County Library (2) County Library 11/12/2020 11/12/2020 Ask MRSC Ask MRSC: November 2020 11/12/2020 11/12/2020 Washington Counties (WSAC) COVID-19 News/ November 12, 2020 11/12/2020 11/12/2020 Tom Locke Admiralty Apartments and shut ins Dontae Payne, South Sound and Olympic Governor Inslee Public Address on COVID-19 11/12/2020 11/12/2020 Peninsula Representative, Office of Thursday Evening Governor Jay Inslee Dontae Payne, South Sound and Olympic 11/12/2020 11/12/2020 Peninsula Representative, Office of Governor Inslee's Public Address Governor Jay Inslee 11/12/2020 11/12/2020 Washington State Department of WSF Weekly Update Transportation 11/12/2020 11/12/2020 Sara Peck, Jefferson Transit Authority JTA 11/17 Special Meeting Packet Stay Home Washington and Support Affordable 11/12/2020 11/12/2020 Washington Housing Alliance Homes in 2021 11/12/2020 11/13/2020 Robin Lawlis, Admin. Program Mgr. Hood HCCC Board Meeting 11/18/20 - Financial Reports Canal Coordinating Council Port Ludlow / Jefferson County Development 11/12/2020 11/13/2020 Bert Loomis Agreement Status 11/13/2020 11/13/2020 Jefferson County Fire Protection District 2021 Budget Documents No. 2 Coronavirus Pandemic Resources for Counties - 11/13/2020 11/13/2020 NACo November 12, 2020 Disclosure of Internal Investigations; Ballot Measure 11/13/2020 11/13/2020 MRSC - Management Results; Promising Practices Julianne Stanford, Environmental Public News Release: Training Exercises at Naval Magazine 11/13/2020 11/13/2020 Affairs Specialist, Navy Region Northwest Indian Island 11/16-11/20 Mellani McAleenan, Director of 11/13/2020 11/13/2020 Government Relations & General OPMA Proclamation re canvassing boards Counsel, WSAC) 11/13/2020 11/13/2020 Washington Counties (WSAC) Friday 5; Disaster Resilience; County Leaders Local Government's Going Digital. Is Jefferson Ready 11/13/2020 11/13/2020 Localgov for the Change? 11/13/2020 11/13/2020 Lauren at Strong Towns Friday (the 13th) Faves 11/13/2020 11/13/2020 Northwest Straits Foundation I In Case You Missed It: Salish Sea Strings Replay Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY WA-APA Section Fall Forum Meeting Agenda - 11/13/2020 11/13/2020 Ben Braudrick November 19th @ 1-4:00 PM Paul Jewell, Policy Director - Water, Land 11/13/2020 11/13/2020 Use, Environment & Solid Waste, DNR 2020 Forest Action Plan Washington State Association of Counties (WSAC) 11/14/2020 11/16/2020 NACo This Week in Photos White House Office of Intergovernmental White House Weekly Recap + National COVID-19 Call 11/14/2020 11/16/2020 Affairs Invite 11/14/2020 11/16/2020 Shelly Leavens, Jefferson County AHA! Auction for JCHS Education Programs Historical Society Jefferson County Code Enforcement & the Abandoned 11/14/2020 11/16/2020 Bert Loomis Port Ludlow Trail Nine Golf Course 11/14/2020 11/16/2020 Siobhan Canty, Jefferson Community COVID Fund Final Grants Foundation 11/14/2020 11/16/2020 Ellen Dustman Mid County? Dontae Payne, South Sound and Olympic 11/15/2020 11/16/2020 Peninsula Representative, Office of Governor Inslee Press Conference Sunday in Olympia Governor Jay Inslee 11/15/2020 11/16/2020 Jim Messmer Climate Action Committee 11/15/2020 11/16/2020 Village Council Annual Broadband Speed Test Special WSAC Virtual Assembly: COVID Emergency 11/15/2020 11/16/2020 Eric Johnson, WSAC Response Plan and Safe Start Reset (2) Paul Jewell, Policy Director - Water, Land 11/15/2020 11/16/2020 Use, Environment & Solid Waste, 11/19 Timber Counties Caucus Agenda Washington State Association of Counties (WSAC) Public Comment for November 16, 2020 BoCC 11/16/2020 11/16/2020 Tom Thiersch meeting read in Public Comment Period: Property Taxes Public Comment for November 16, 2020 BoCC 11/16/2020 11/16/2020 Tom Parks meeting read in Public Comment Period: What does it all mean? (Election, Gun Noise) Public Comment for November 16, 2020 BoCC 11/16/2020 11/16/2020 Tom Parks meeting read in Public Comment Period: Gun Range Operating Hours Violation ...Yet Again and Again Correspondence may be viewed 8:30 a.m. - 4.30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Public Comment for November 16, 2020 BoCC 11/16/2020 11/16/2020 Tom Parks meeting read in Public Comment Period: Scott Atlas White House Doctor (COVID) Public Comment for November 16, 2020 BoCC 11/16/2020 11/16/2020 Lily Haight Submitted on Behalf of Richard meeting read in Public Comment Period: Drug Court Davies, Jefferson Associated Counsel Program Public Comment for November 16, 2020 BoCC 11/16/2020 11/16/2020 Don McNees meeting read in Public Comment Period: JCSA Updates (Gun Noise) Public Comment for November 16, 2020 BoCC 11/16/2020 11/16/2020 Don McNees meeting read in Public Comment Period: Thursday Training, Low Light Conditions (Gun Noise) Public Comment for November 16, 2020 BoCC 11/16/2020 11/16/2020 Annette Huenke meeting read in Public Comment Period: (COVID and Dr. Locke's Update) 11/16/2020 11/16/2020 Greg Overstreet 1/2 or 1/4 of a Beef? Questions for the November 16th BOCC Meeting 11/16/2020 11/16/2020 Kathleen Keenan (Tom Locke Update COVID) 11/16/2020 11/16/2020 Jefferson County Chamber of Commerce Chamber Cafe Friday, Nov 20 11/16/2020 11/16/2020 Local 20/20 Local 20/20 Weekly Announcements 11/16/2020 11/16/2020 Karen Pendleton, CRAB Proposed Rule Making New Federal Social Media Laws Nobody Told You 11/16/2020 11/16/2020 Social Media Attorney Mark Fiedelholtz About 11/16/2020 11/16/2020 Lindsay Scalf PT Empowered Teens Coalition Meeting 11/24 (2) 11/16/2020 11/16/2020 Celeste Schoenthaler Olympic Community of Health Presentation 11/16/2020 11/16/2020 Washington Counties (WSAC) COVID-19 News/November 16, 2020 Coronavirus Pandemic Resources for Counties - 11/16/2020 11/16/2020 NACo November 16, 2020 11/16/2020 11/16/2020 Jefferson County Fire Protection District 2021 Budget Documents No. 5 Dontae Payne, South Sound and Olympic COVID-19 November - December Statewide 11/16/2020 11/16/2020 Peninsula Representative, Office of Restrictions Governor Jay Inslee 11/16/2020 11/16/2020 Quillayute Valley Schools 2021 Budget Documents Judicial Watch's Voter Information Came from the 11/16/2020 11/17/2020 Bert Loomis Washington Secretary of State's Data (2) Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 3 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Community Resilience/Pandemic Crisis Recovery 11/16/2020 11/17/2020 Diane Johnson Curve 11/17/2020 11/17/2020 Port Ludlow Drainage District 2021 Budget Documents 11/17/2020 11/17/2020 Village Council COIVD-19 Weekly Report- 11/17/20 11/17/2020 11/17/2020 Lynn Fiorillo -Lowe, WSAC Coastal Caucus Meeting 11/18 Join Rep Tharinger and Chapman Tomorrow Morning 11/17/2020 11/17/2020 Clallam EDC for Coffee with Colleen Judicial Watch's Voter Information Came from the 11/17/2020 11/17/2020 Bert Loomis Washington Secretary of State's Data (2) Rider Alert: 11/17/20: Service Delays and 11/17/2020 11/17/2020 Jefferson Transit Cancellations (3) 11/17/2020 11/17/2020 Christian Leinbach Christian Leinbach: NACo is Telling Your Story Judicial Watch's Voter Information Came from the 11/17/2020 11/17/2020 Jim Scarantino Washington Secretary of State's Data 11/17/2020 11/17/2020 United Way of Jefferson County Give Love. Give Hope. Give Jefferson! 11/17/2020 11/17/2020 Washington Counties (WSAC) The Insider/November 2020 11/17/2020 11/17/2020 Robin Lawlis, Admin. Program Mgr. Hood HCCC Board Meeting Document for 18 Nov 2020 (2) Canal Coordinating Council Marilyn K. Kurka, Admiralty Apartments, Admiralty Apartments and Shut Ins (Affordable 11/17/2020 11/17/2020 Port Townsend Housing) 11/17/2020 11/17/2020 NACo County News County News Now - November 17, 2020 Take Action (COVID-19 Restrictions Placed by 11/17/2020 11/17/2020 Jessica Karraker Governor Inslee) 11/17/2020 11/17/2020 Greg Overstreet Patriot Radio News Hour Dontae Payne, South Sound and Olympic Governor Inslee Press Conference Tuesday in 11/17/2020 11/17/2020 Peninsula Representative, Office of Olympia (2) Governor Jay Inslee Summons & Complaint to Quiet Title: JC Fire 11/18/2020 11/18/2020 Jessie Graves on behalf of Rose Ann Protection District No. 1 and Erik Newquist and Radha Carroll, Jefferson County Auditor Newsom vs. Jefferson County Please Take Action (COVID-19 Restrictions Placed by 11/18/2020 11/18/2020 M. M. Eggers Governor Inslee) Please do your part to stop this madness (COVID-19 11/18/2020 11/18/2020 M. M. Eggers Restrictions Placed by Governor Inslee) Take Control Back (COVID-19 Restrictions Placed by 11/18/2020 11/18/2020 Hell Bent Vengences (email) Governor Inslee) 11/18/2020 11/18/2020 JE Cantlon Who are we ..... Really (Homelessness) Take Control Back. Open Our Counties (COVID-19 11/18/2020 11/18/2020 Mary of Boundary Tours Restrictions Placed by Governor Inslee) Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Take Control Back (COVID-19 Restrictions Placed by 11/18/2020 11/18/2020 Satpal Sidhu Governor Inslee) 11/18/2020 11/18/2020 (email) michelle (COVID-19 Restrictions Placed by Governor Inslee) Take Action (COVID-19 Restrictions Placed by 11/18/2020 11/18/2020 Jana Flora Governor Inslee) Clallam Makes National News - We Have Voted for 11/18/2020 11/18/2020 Clallam EDC Every President Since 1980 Time for Action (COVID-19 Restrictions Placed by 11/18/2020 11/18/2020 Sandra D Governor Inslee) Take Action (COVID-19 Restrictions Placed by 11/18/2020 11/18/2020 Janet St. Clair Governor Inslee) 11/18/2020 11/18/2020 NACo 2021 NACo Achievement Awards Now Open 11/18/2020 11/18/2020 NACo New NACo Analysis: Election Insights for Counties Take Action (COVID-19 Restrictions Placed by 11/18/2020 11/18/2020 Rick Hughes Governor Inslee) Port Ludlow/Jefferson County Development 11/18/2020 11/18/2020 Bert Loomis Agreement Status Fight for WA Freedom! (COVID-19 Restrictions Placed 11/18/2020 11/18/2020 Palm Tree by Governor Inslee) Take Action (COVID-19 Restrictions Placed by 11/18/2020 11/18/2020 Connie Ladenburg Governor Inslee) WA State Parks Virtual Public Meeting on Palouse 11/18/2020 11/18/2020 Washington State Parks Falls, Lyons Ferry and Lewis & Clark Trail 11/18/2020 11/18/2020 Allen Fox Fairgrounds 11/18/2020 11/18/2020 Justine Gonzalez -Berg, Housing Solutions Community Call to Action for Housing Network WA State Parks Virtual Public Meeting on Ginkgo 11/18/2020 11/18/2020 Washington State Parks Petrified Forest State Park and Wanapum Recreation Area Hearing Comment: Proposed Compliance Code 11/18/2020 11/18/2020 Randon Draper Ordinance clarifying my comments about agenda packets and 11/18/2020 11/18/2020 DB Jahnke documents Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 5