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Lodging Tax Advisory Committee
Special Meeting Minutes
October 7, 2020 —10:00 a.m.
Jefferson County Commissioners Chambers
1820 Jefferson Street, Port Townsend, WA
Members: Diana Smeland, Shelly Leavens, Larry McKeehan, Joe Alfano and Greg Brotherton
Staff: County Administrator Philip Morley and Executive Assistant Leslie Locke
Chair Greg Brotherton, and Members Shelly Leavens, Joe Alfano and Larry McKeehan participated
in the meeting remotely. Chair Brotherton called the meeting to order at 10:00 a.m. Member Diana
Smeland joined remotely shortly after the meeting began.
Approval of Special Meeting Minutes: Member Leavens moved to approve the Special Meeting
Minutes of July 15, 2020. Member McKeehan seconded the motion. The motion carried.
Discussion and Possible Action: 2021 Request for Proposals (RFP): The Committee discussed
the possibility of making strategic adjustments to the 2021 Request for Proposal (RFP) application
packet in response to the coronavirus pandemic. Member Smeland moved to amend the proposal
packet as discussed. Member Leavens seconded the motion which carried by a unanimous vote.
Discussion and Possible Action re: 2020 Grant Funding Awards and Recommendation for
Possible Adjustments: Chair Brotherton reviewed the funding reductions agreed to by the 2020
grant recipients. After discussion, Member Leavens moved to accept the 2nd round of voluntary grant
funding reductions as shown below. Member Smeland seconded the motion which carried by a unanimous
vote.
Lodging Tax Advisory Committee Special Meeting Minutes: October 7, 2020
20M
Centrum
Forks Chamber of Commerce for west End Visitor
Jefferson County Chamber of Commerce
Jefferson County Farmers Market
Jefferson County Historical Society (JCHS)
JC Parks & Recreation Campground Op'n & Maint
JC Parks & Recreation RV Electrical Hookup replace
Brinnon - Parks & Recreation District #2-Shrmpfest
W Hood Canal Chamber of Commerce & Visitor tenter
Olympic Peninsula Gateway Visitor Center KHS)
Peninsula Trails Coalition
Port Ludlow Village Council Trails Committee
Quilcene Historical Museum
Quikene Fair & Parade
$ 10,000
Tourism Coordinating Council
$
200,000
TPA Jefferson County Farm Tour
$
15,000
TPA Olympic Pen. Apple & Oder Festival
$
7,500
subttl
$
652,000
2020 Second Round of
Potential Re ilsion Potential Revisions
2020
9,511 perhaps use some to keep the lights on or promote Fall events
They are still evaluating both Klaloch Visitor tenter and Forks, and will
likely have reduced service and salaray needs. They will keep us in the
45,000 loop.
15,000 it Wks like they can push $5.000 to events in 2021
Too early to tell, but musk and activltes won't happen - perhaps videos
to the same end and cost. Received an amended expense table on
3,500 5/19120.
69.400 Used for salaries.
(If campgrounds are dosed through end of June) Our campgrounds are
typically open from April 1 through October 30. So if our campgrounds
remain dosed for April, May, and June, we could reduce our LTAC grant
35,136 by52,500+$2,500+$4,023=$9,023.
13,269 Already done
They can defer award until next year's Shrimpfest
44,220 Submitted two invoices; 1st half $32,110 and 2nd half 12, 110
They hope to open, and have usage by commercial vehicles and
62,035.00 additional cleaning costs
2,500 no response - but maps will not be wasted
2,050 They will produce fewer signs this year.
33,215 Push $11,215 to 2021
Haven't called off festival, but if they do, can defer all ads until next
year. They would like to buy pole banners and yard signs this year, but
- won't acivertize out of area regardless.
$ 136,450 $ 136,450
Still working out details, but a combination of substituting other
$ 7,500 $ 7,500 programs and deferring some until next year's event
Still working out details, but a combination of substituting other
$ 3,250 $ 3,250 programs and deferring some until next year's event
$ 512,525 $ 481,036
$ 512,525 $ 481,036
After further discussion, Member Smeland moved to recommend to the Board of County
Commissioners to authorize amendments to the 2020 contracts to allow grant recipients to invoice
up to the amount of their voluntary 2020 funding reduction, during the 1st quarter of 2021. Member
McKeehan seconded the motion which carried by a unanimous vote.
Discussion and Possible Action re: Future Meeting Schedule: The Committee discussed possible
future meeting dates. The following meeting dates were scheduled: 1) November 25, 2020 at 10:00
a.m. to finalize the 2021 RFP Application Packet; 2) January 20, 2021- at 9:00 a.m. to Review 2021
Funding Proposals.
Adjourn: The special meeting adjourned at 11:50 a.m.
Respectfully submitted by:
Leslie Locke, Executive Assistant
Jefferson County Commissioners' Office
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