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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer �w
Agenda Date: December 7, 2020
Subject: PUBLIC HEARING to Surplus County Property,
Four Corners Road County Pit, APN 001333013
Attached: Draft Resolution: Determination to Surplus County Property to benefit
the ODT, Four Corners Road to Anderson Lake State Park Segment,
County Project No. 18019892
Staff Report per JCC 3.57.050
Statement of Issue:
During the course of right-of-way negotiation, Jefferson County PUD expressed interest in the
transfer of County property in exchange for an Olympic Discovery Trail (ODT) easement across
their Four Corners Road property. To complete the transfer the county owned property must
be reviewed by way of the attached staff report and determined surplus by the Board of County
Commissioners.
Analysis/Strategic Goals/Pro's £t Con's:
The Board has previously discussed this issue at a regular meeting on October 26, 2020.
Jefferson County Code Chapter 3.57, Rules for Sale, Disposition or Lease of County Surplus Real
Property, states that property can be transferred from agency to agency when property is
deemed surplus and is a public benefit. The transfer of this county owned property is necessary
in order to conclude the acquisition of an ODT trail easement across the PUD property.
Fiscal Impact/Cost Benefit Analysis:
The difference in appraised value between the County property and the ODT easement will result
in approximately $12,700 in proceeds which after associated sale expenses are deducted will be
returned to the fund that originally purchased the property.
Recommendation:
Approve Resolution to declare certain county property as Surplus; Four Corners Rd Pit.
Department Contact: Mara Dotson, 385-9218.
Date
ON
Department of Public Works 623Sheridan Street
y Port Townsend, WA 98368
Jefferson County, Washington 360-385-9160
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STAFF REPORT
To: Board of County Commissioners
Thru: Monte Reinders, P.E. - Public Works Director/County Engineer
From: Philip Morley - County Administrator
Date: November 24, 2020
Subject: Staff Report per JCC 3.57.050 (a) Transfer Surplus for the Public Benefit of supporting
the Olympic Discovery Trail Jefferson County Gravel Pit on Four Corners Rd
APN 001133013, Project No. 18019892
In accordance with JCC 3.57.050 (1)(a), I have examined the above referenced County property and
submit the following report.
FINDINGS
Description of the subject parcel's size, general location, and legal description; The county
parcel is located on Four Corners Road east of the PUD's access to their 310 Four Corners Road
property. The subject parcel is approximately 1.38 acres and is described as follows: Beginning
at the % corner to Sections 32 and 33, Township 30 North, Range 1 West, W.M.; Thence South
82017' East, 2,163.3 feet to a point on the South line of the right-of-way of the road known as
the Keymes Cut-off, now known as Four Corners Road, said point being the initial point of this
description; Thence along the South line of the said right of way, South 80030' East, 300 feet;
Thence South 200 feet; Thence North 80030' West, 300 feet; Thence North 200 feet, more or
less, to the place of beginning; All of the above described land being in the Southwest % of
Section 33, Township 30 North, Range 1 West, W.M.; EXCEPT that portion, if any, lying within
Four Corners Road. Situate in the County of Jefferson, State of Washington.
Description of the circumstances under which the subject parcel was obtained. Jefferson
County purchased the parcel from Herman Weineke and Helen Delanty by Warranty Deed
dated February 1915, and recorded on April 8, 1915.
Descriptions of what funds were used to initially acquire the subject property, Recommendation
as to which fund the proceeds from its sale, if any, should be credited. In 1915Jefferson County
Commissioners instructed the County Attorney to draw up a deed in favor of Jefferson County
for the Delanty/Weineke Gravel Pit at Keymes Cut -Off Rd, now known as Four Corners Road.
The Deed and was accepted, received, and recorded by the Auditor on April 8, 1915. The
Commissioners instructed the Auditor to draw up a warrant against the Road & Bridge Fund
for $100.00 to Delanty/Weinke for payment of said land. It is recommended that any sales
amount beyond the costs for closing be returned to the Road Fund.
4. History of County use, if any or uses for which it might be held; Fee simple interest in the
property is vested to Jefferson County, and is managed within the Department of Public Works.
The property was historically used for gravel extraction and more recently to deposit ditch
spoils, dirt, sod and other excess non -deleterious materials generated from road construction
projects. Public Works has stated that alternative locations could be used, making it feasible
to transfer this parcel to the Public Utility District (PUD).
Value of the subject parcel and whether further appraisal before sale is recommended and the
type of appraisal required; The property was valued by both a certified appraiser and review
appraiser with a determined fair market value of $31,300. No further appraisal is
recommended.
6. Whether the subject parcel is marketable; The appraiser determined the parcel as marketable
for low utility types of uses, such as continuation of a depository for excess fill material, storm
water retention, plant and landscape material storage for nursery operations, equipment and
vehicle storage, park, or open space.
7. Whether the subject parcel only is usable by abutting owners or has the highest return if
conveyed to abutting owners; Whether some other public agency has a use for the subject
parcel, The abutting owner is a public agency, the PUD, who will benefit from the additional
land area and road frontage. The highest return for this parcel is through a negotiated
exchange with the PUD for an Olympic Discovery Trail (ODT) easement.
8. Whether the subject parcel should be leased, sold at auction, by sealed bid, or by negotiation,
The parcel will be sold by negotiation between the PUD and Jefferson County Public Works.
9. Recommendation as to whether any special covenants or restrictions should be imposed in
conjunction with sale of the subject parcel No recommendation for any special covenants or
restrictions are proposed with the sale of the surplus property.
10. When recommending use of the special disposition process, provide the rationale supporting
the basis for the recommendation, and in the case of a public benefit purpose as provided in
RCW 39.33.015, the rationale for how the public benefit outweighs the public interest in a
reasonable return. A special disposition is not being requested, but this negotiated surplus sale
from agency to agency will have public benefit. The completion of the sale will allow for
approximately 0.21 miles of ODT right-of-way to be acquired. The PUD will also benefit from
the additional land area and road frontage along Four Corners Road.
11. Todays' public hearing to determine and take testimony to surplus county property was
noticed in the newspaper of record on November 261" and again on December 3rd, 2020. The
Notice was also posted physically onsite and online on the Jefferson County Public Works
Website. The first publication and onsite posting were completed more than 10 days before
the Hearing date.
12. Following todays' public hearing the Board of County Commissioners shall determine whether
the subject parcel shall be declared surplus. Should the Board determine the subject property
is surplus they shall declare it so by the attached Resolution.
13. Jefferson County Code chapter 3.57.030 states, "Real property declared surplus by the Board
of County Commissioners may be transferred for (3) A transfer to a public agency pursuant to
RCW 39.33.010. The $31,300 value of the county property for surplus was determined by a
licensed appraiser and review appraiser. It is understood that Public Works will negotiate the
sale of this property, agency to agency with the PUD, in exchange for an ODT easement across
PUD's property valued at $18,600. The PUD will pay the $12,700 difference in values in order
to provide for an equal exchange.
Vicinity Map
Olympic Discovery Trail Project
Jefferson County Surplus Property
Easement
from PUD
STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of a }
Determination to Declare } RESOLUTION NO.
Certain County Property as }
Surplus: Four Corners Rd Pit }
WHEREAS, it is the desire of the County Commissioners of Jefferson County to dispose
of surplus County property in accordance with JCC Ch. 3.57, Rules for Sale, Disposition, or Lease
of County Surplus Real Property;
WHEREAS, the Department of Public Works has indicated a need to dispose of surplus
County property, commonly known as Four Corners Road County Pit, and partially described as,
S33 T30 R1W Tax #2 (Gravel Pit), situate in the County of Jefferson, State of Washington, by way
of an agency to agency transfer and in exchange for a trail easement from Jefferson County PUD; and
WHEREAS, a Public Hearing regarding the disposal of any County Property as required by
RCW 36.34.020 and JCC Ch. 3.57 was held on December 7, 2020;
NOW, THEREFORE BE IT RESOLVED, that the Commissioners of Jefferson County
make a finding and determination, as required by RCW 36. 34.020 and JCC Ch. 3.57, to declare
the Four Corners Road Pit (APN 001133013) in Port Townsend, WA, as surplus for the public
benefit of the Olympic Discovery Trail, Four Corners Road to Anderson Lake State Park segment,
and allow the Treasurer to proceed with the disposition of said surplus item.
APPROVED THIS DAY OF , 2020
SEAL:
ATTEST:
Carolyn Gallaway, CMC Date
Deputy Clerk of the Board
Kate Dean, District 1
David Sullivan, District 2
Greg Brotherton, District 3