HomeMy WebLinkAbout120720_ca07Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: December 1, 2020
SUBJECT: AGREEMENT, Amendment #2 re: 2020 Lodging Tax Funding; To
Allow Grant Recipients to Invoice up to the Amount of their Voluntary
2020 Funding Reduction during the 1st Quarter of 2021; Jefferson
County Historical Society — Gateway Visitor's Center
STATEMENT OF ISSUE:
2020 Lodging Tax Funding Recommendations from the Lodging Tax Advisory Committee (LTAC) to
extend the invoicing of 2020 funds through the 1st Quarter of 2021.
ANALYSIS:
The Lodging Tax Advisory Committee have submitted a recommendation the County Commissioners to
authorize amendments to the 2020 contracts. The amendments would allow grant recipients to invoice up
to the amount of their voluntary 2020 funding reduction, during the 1 st quarter of 2021. All recipients will
be given the opportunity to amend their 2020 funding agreement. On October 26, 2020, the BOCC
approved the LTAC's recommendation.
FISCAL IMPACT:
No impact. The funds have been budgeted in 2020. Due to the COVID 19 pandemic there has been a
decrease in tourism. 2020 grant recipients were asked to make any reductions with the understanding that
any reduction would be earmarked for potential use to promote Jefferson County in 2021, contingent on a
recommendation by the Lodging Tax Advisory Committee to award those funds in 2021 and approval by the
Board of County Commissioners.
RECOMMENDATION:
Approve the LTAC's recommendation authorize amendments to the 2020 funding contracts to allow grant
recipients to invoice up to the amount of their voluntary 2020 funding reduction, during the 1st quarter of
2021.
REVIEWE
D BY:
�PhCou ty dministrator e
CONTRACT AMENDMENT #2
By and Between
JEFFERSON COUNTY
and
JEFFERSON COUNTY HISTORICAL SOCIETY
Gateway Visitor Center
For Hotel -Motel Funding 2020
This Amendment #2 is by and between JEFFERSON COUNTY (hereinafter known as "COUNTY" and
the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as "HISTORICAL SOCIETY").
WHEREAS, the COUNTY and the HISTORICAL SOCIETY entered into an Agreement on January
21, 2020 for Hotel -Motel Funding in 2020; and
WHEREAS, the COUNTY and the HISTORICAL SOCIETY amended the original agreement on July
6, 2020; and
WHEREAS, the parties desire to further amend the terms of the agreements; and
WHEREAS, in recognition of the unavoidable disruption to tourism activities from the COVID-19
pandemic, the HISTORICAL SOCIETY has volunteered to reduce the amount of their 2020 grant funding; and
WHEREAS, on October 7, 2020 the Jefferson County Lodging Tax Advisory Committee (LTAC)
reviewed and recommended to the Board of County Commissioners to amend their current funding agreements
to allow grant recipients to invoice up to the amount of their voluntary 2020 funding reduction, during the 1 St
quarter of 2021;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the
Agreement executed on January 21, 2020 and amended on July 6, 2020 is hereby further amended as follows:
1. Paragraph 6 of "Section 3: Responsibility of Jefferson County" of the July 6, 2020 amended agreement is
hereby amended as follows:
6. The $10,465 reduction from 2020 will be made available during the 1st quarter of 2021 for potential
use by the HISTORICAL SOCIETY to promote Jefferson County in 2021.
2. "Section 5: Term" of the January 21, 2020 agreement is hereby amended as follows:
This agreement shall be for a term of fifteen (15) months, commencing on January and ending on
March 31, 2021. The reports referenced in Section 2, will be due January 31, 2021 and February 28, 2021.
3. All other terms and conditions of the original Agreement executed on January 21, 2020 and amended on
July 6, 2020 will remain the same.
APPROVED and signed this day of December, 2020.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Carolyn Gallaway, CMC Greg Brotherton, Chair
Deputy Clerk of the Board
Approved as to F .
/�z
Philip Hunsucker,
Chief Civil Deputy Prosecuting Attorney
JEFFERSON COUNTY HISTORICAL SOCIETY
Shelly Leavens, Director