HomeMy WebLinkAbout120720_ca09Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: 1a'c-eobev- `?, 2020
SUBJECT: AGREEMENT, Amendment #1 re: 2020 Lodging Tax Funding; To
Allow Grant Recipients to Invoice up to the Amount of their Voluntary
2020 Funding Reduction during the lst Quarter of 2021; Centrum
STATEMENT OF ISSUE:
2020 Lodging Tax Funding Recommendations from the Lodging Tax Advisory Committee (LTAC) to
extend the invoicing of 2020 funds through the 1" Quarter of 2021.
ANALYSIS:
The Lodging Tax Advisory Committee have submitted a recommendation the County Commissioners to
authorize amendments to the 2020 contracts. The amendments would allow grant recipients to invoice up
to the amount of their voluntary 2020 funding reduction, during the I" quarter of 2021. All recipients will
be given the opportunity to amend their 2020 funding agreement. On October 26, 2020, the BOCC
approved the LTAC's recommendation.
FISCAL IMPACT:
No impact. The funds have been budgeted in 2020. Due to the COVID 19 pandemic there has been a
decrease in tourism. 2020 grant recipients were asked to make any reductions with the understanding that
any reduction would be earmarked for potential use to promote Jefferson County in 2021, contingent on a
recommendation by the Lodging Tax Advisory Committee to award those funds in 2021 and approval by the
Board of County Commissioners.
RECOMMENDATION:
Approve Amendment No. 1 to the 2020 Lodging Tax Funding Agreement with Centrum.
G-.>, � Z�
Date 4-1
CONTRACT AMENDMENT #1
By and Between
JEFFERSON COUNTY
and
CENTRUM
For Hotel -Motel Funding 2020
This Amendment #1 is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and CENTRUM (hereinafter known as "CENTRUM").
WHEREAS, the COUNTY and CENTRUM entered into an Agreement on June 15, 2020 for
Hotel -Motel Funding in 2020; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, in recognition of the unavoidable disruption to tourism activities from the COVID-19
pandemic, CENTRUM has volunteered to reduce the amount of their 2020 grant funding; and
WHEREAS, on October 7, 2020 the Jefferson County Lodging Tax Advisory Committee (LTAC)
reviewed and recommended to the Board of County Commissioners to amend their current funding
agreements to allow grant recipients to invoice up to the amount of their voluntary 2020 funding
reduction, during the 1st quarter of 2021;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that
the Agreement executed on June 15, 2020 is hereby amended as follows:
1. Paragraph 2 of "Section 3: Responsibility of Jefferson County" of the June 15, 2020 agreement is
hereby amended as follows:
2. The County recognizes that an original allocation to CENTRUM of $12,000 in Hotel -Motel
funds to promote Jefferson County has voluntarily been reduced by $2,488 because of the
impacts of the COVID-19 pandemic, resulting in an allocation of $9,512 in 2020. Payment is to
be predicated on submittal of reports defined in Section 2. Payment will be made by the
COUNTY upon receipt of an invoice on the next available billing cycle.
2. Paragraph 3 is added to "Section 3: Responsibility of Jefferson County" of the June 15, 2020
agreement as follows:
3. The $2,488 reduction from 2020 will be made available during the 1st quarter of 2021 for
potential use by CENTRUM to promote events in Jefferson County in 2021.
3. "Section 4: Term" of the June 15, 2020 agreement is hereby amended as follows: This agreement
shall be for a term of fifteen (15) months, commencing on Januaz 1, 2020 and ending on March 31,
2021. The reports referenced in Section 2, will be due January 31, 2021 and February 28, 2021.
4. All other terms and conditions of the original Agreement executed on June 15, 2020 will remain the
same.
APPROVED and signed this day of December, 2020.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Carolyn Gallaway, CMC Greg Brotherton, Chair
Deputy Clerk of the Board
Agpr0 s to Form:
//Philip H nsuc er,
Chief Civil Deputy Prosecuting Attorney
CENTRUM
Robert Birman, Executive Director