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HomeMy WebLinkAbout121420_ra02Regular Agenda \<V 615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPublicHealth.org JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Pinky Mingo, Director of Environmental Health and Water Quality Tami Pokorny, Natural Resources Program Coordinator DATE: December 14, 2021 SUBJECT: Conservation Futures Presentation and Resolution — Recommended Changes and Initiating the 2021 Conservation Futures Fund Application Cycle STATEMENT OF ISSUE: Public Health requests an opportunity to for Conservation Futures Citizen Oversight Committee chair to present their recommended program changes and for the coordinator to request BoCC signature on a resolution to begin the 2021 Conservation Futures Fund application cycle. ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: The Chair of the Conservation Futures Citizen Oversight Committee, Joanne Pontrello, will present the Committee's recommended changes to Conservation Futures Program materials and priorities through numerous Committee revisions to the Manual, Application and Score Sheet, which were approved at the Committee's September 81", 2020 meeting. Program changes subcommittee lead Rob Harbour will also be available to answer any questions. The coordinator also requests approval of a draft resolution to adopt the recommended final draft program materials; set a conservation futures application period of January 3 - March 26, 2021; and to estimate the amount of funding available to 2021 projects at $230,000. Of this amount, up to $40,779 (15% of projected CCF 2020 revenue) is eligible to operations and maintenance. FISCAL IMPACT/COST BENEFIT ANALYSIS: The proposed presentation and resolution do not impact the county's General Fund. The Conservation Futures Program is funded by the Conservation Futures Tax Levy. The estimate of funds available to 2021 projects was calculated by JCPH using the projected 2020 CFF revenue, previously budgeted project expenses, coordination and other anticipated annual program costs. The final figure for funds available to new projects will be recalculated in Spring 2021 ahead of project ranking. Project anticipated to close in 2020 Quilcene Headwaters to Bay $193,000 Projects anticipated to close in 2021: Serendipty Farm $106,600 Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community Big Quilcene River — Moon Valley Reach $2,500 Arlandia $52,138 Dosewallips River Lazy C $7,649 RECOMMFNnATION: Public Health recommends that the BoCC listen to the presentation of recommended Conservation Futures Citizen Oversight Committee changes and sign the resolution to approve the changes and begin the 2021 Conservation Futures Fund application cycle. REVIEWED BY: Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Always working for a safer and healthier community Environmental Health Water Quality 360-385-9444 (f) 360-379-4487 STATE OF WASHINGTON County of Jefferson In the Matter of Establishing a Conservation Futures Program Application Period, Setting An Estimated Amount of Conservation Futures Funds Available, and Approving } Program Materials for Use in the 2021 } RESOLUTION NO. Conservation Future Funding Cycle} WHEREAS, conservation futures tax levy collections, authorized under RCW 84.34.230, are an important means of retaining community character and accomplishing open space policies and objectives of the Jefferson County Comprehensive Plan, and; WHEREAS, Jefferson County is authorized by RCW 84.34.210 and 84.34.220 to acquire open space land, agricultural and timber lands, as defined in RCW 84.34.220, and; WHEREAS, the Conservation Futures Citizen Oversight Committee and program staff have developed and revised program materials in accordance with Jefferson County Code Section 3.08.030, and; WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1), an application submission date shall be established no later than March 30, and; WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1), public notice shall be provided at least one month prior to the application submission date, and; WHEREAS, Public Health has estimated the amount of Conservation Futures funds available for new acquisition and operations and maintenance projects in 2021, and; WHEREAS, Jefferson County Board of County Commissioners considers it in the best public interest to establish the program application materials, period and available funding for the 2021 Conservation Futures funding cycle, NOW, THEREFORE BE IT RESOLVED by the Jefferson County Board of Commissioners as follows: 1. Jefferson County hereby approves of the 2021 final draft Conservation Futures Program Manual, Application, and Score Sheet. 2. The Conservation Futures application period will commence January 3, 2021 and the application submission deadline will be March 26, 2021. RESOLUTION NO. Establishing a Conservation Futures Program Application Period, Setting an Amount of Conservation Futures Funds Available and Approving Program Materials for Use in the 2021 Conservation Futures Funding Cycle and Changes to the Bylaws 4. The total amount of Conservation Futures Funds available to the 2021 funding round is estimated to be $230,000. Of this amount, up to $40,779 is available to fund operations and maintenance projects. APPROVED AND ADOPTED this day of Washington. SEAL: ATTEST: Carolyn Gallaway Deputy Clerk of the Board 2021 in Port Townsend, JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair David Sullivan, Member Greg Brotherton, Member TO: FROM: DATE: SUBJECT: 615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPublicHealth.org Board of County Commissioners Conservation Futures Citizen Oversight Committee Chair Joanne Pontrello December 8, 2021 Recommended Changes for the 2021 Funding Cycle Unlike last year, when very few changes to Conservation Futures Program materials and process were requested, the Conservation Futures Citizen Oversight Committee (CF Committee) would like to present four significant recommendations for the 2021 funding cycle. A subcommittee was formed in May and met a few times over the summer to develop a proposal for changes ahead of a full committee meeting in September. The proposed changes address concerns discussed by the full Committee throughout the prior year. They include climate change, operation & maintenance projects, forest and agriculture scoring, long-term monitoring, and some administrative clean ups. We suggest you use this memo to see how the changes work together and look at each document to see where specific changes are recommended. Climate Change Addressing climate change and all its uncertainties and variables seemed pretty daunting. We made a start by adding a new Question # 11 in the application form and scoresheet, which asks how the project "increases resiliency to and or mitigates climate change". It gets a weight of 5 points. We feel this is a start, and as more information becomes available and as the land protection community starts to adopt common responses to climate change, we will be able to do more. Farm & Forest Double Dipping A new scoresheet Question #10 provides points for EITHER agriculture OR forest projects. This will reduce the tendency for projects with a little of both agriculture and forest to score way above a very good agriculture- or forest -only project. The new Question #10-d provides some extra points for a project with a mix of both, but not like before. The application form Question # 10 has separate sub -questions to ask about agriculture and silviculture practices. Operation and Maintenance Projects A "statement of priority" is proposed for the manual which states that acquisition is still the highest priority of the CF Program and O&M projects are generally not going to rank high enough to be funded. Guidance for combination acquisition and O&M applications is also given. This year was the first time we received requests for standalone O&M projects. The application form has a new Question # 15 which is only for standalone O&M projects. It requests information more appropriate for O&M project activities. A joint acquisition and O&M application will need to answer the application questions for both. Community Health Environmental Public Health Developmental Disabilities 360-385-9444 Always working for a safer and healthier community 360-385-9400 (f) 360-379-4487 360-385-9401 (f) The scoresheet has a new Question #15 for standalone O&M projects. It will be useful for ranking standalone O&M projects only. Standalone O&M projects will have to be considered separately from acquisition projects since the maximum standalone O&M project will never score enough points to compete with an acquisition project. A recommendation to fund these projects would be based on urgency and fund availability. We would prefer fund acquisition over standalone O&M. Long Term Monitoring The committee has proposed new language in the manual based on wording from a motion passed by the CF Committee in September 2019. Beyond the required reporting requirements, we welcome voluntary submittal of monitoring information that offers the committee insights into the long-term evolution of projects. Other Changes to Manual and Forms There are other housekeeping changes and provisions for having virtual site visits if needed. We look forward to reviewing applications for funding next year. Although we will likely miss out again on the opportunity to visit proposed project sites this spring in person, we look forward to returning to a more normal process include at least some in -person meetings later in the year. Thank you for your consideration of these changes. We would also like to say a special thank you to Commissioner Sullivan for his support of the CF program over the years and for recognizing and knowledgably articulating its many benefits to the County and region. Especially during the pandemic, it's difficult to overstate the importance of open space lands. Community Health Developmental Disabilities Always working for a safer and healthier community Environmental Health Water Quality 360-385-9400 360-385-9401 (f) 360-385-9444 (f) 360-379-4487 Formatted: Left: 0.75", Right: 0.75", Top: 1" Jefferson County Conservation Futures Program Manual 20210 Funding Cycle Formatted: Left Jefferson County Conservation Futures Program Manual 20210 Funding Cycle Mission of the Conservation Futures Program The mission of the Jefferson County Conservation Futures Program is to provide a system of public open spaces, those open spaces being necessary for the health, welfare, benefit and safety of the residents of Jefferson County and the maintenance of Jefferson County as a desirable place to live, visit and locate businesses. Conservation Futures Citizen's Oversight Committee Membership (as of November 30, 202Q90 2043) Phil Andrus, Citizen, District #2 Mary Biskup, Citizen, District #1 Formatted: Font color: Auto Scott Brinton, Interest — Agriculture T_'_oVacant, Citizen, District #3 JD Gallant, Citizen, District #3 Joanne Pontrello, Citizen, District #2 Rob Harbour, Interest — Working Lands Richard Jahnke, Interest — Coastal Areas Craig Schrader, Interest — Climate Change Lorna Smith, Interest — Ecotourism Dave Seabrook, Interest — Food Security Vacant, Interest David Wilkinson, Citizen, District #I Table of Contents Overview...................................................................................................3 Conservation Futures Citizen Oversight Committee (CF Committee) ............................4 ProjectSelection...........................................................................................4 Information Sources......................................................................................4 Reimbursement...........................................................................................5 Compliance with All Laws...............................................................................5 RecordRetention..........................................................................................6 Acquisition Projects.......................................................................................6 Operation and Maintenance (O&M)....... .... �_ s.........................................................9 Required A4e4iag Site Visit................................................................................ -......11-1 ..................................................................... AnnualReports ... ... ... ... ... ... ... ...... ... ...... ... ... ... ... ... ... ... ....... ...... ... ... ... ... ... ... ... I 1-� ProjectChanges ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...... ... ... ... ... ... ... ... ... ... ... ... ... ...... 12-1 Program Suggestions.....................................................................................132 2 2021 CF Program Manual DRAFT httn7//WWW.co.jefferson.wa.us/560/Conservation-Futures-Proaram Formatted: Font: Not Bold Formatted: Indent: Left: 0.5" Formatted: Font: Not Bold Formatted:Bodv Forms and Templates..................................................................... APPENDIX A Project Agreement Template Annual Report Form Template Please note: The 20214 CF Application and Scoresheet are available separately from program staff. Map of Approved Projects...............................................................APPENDIX B Definitions................................................................................. APPENDIX C Overview Jefferson County welcomes your application to the Conservation Futures Program (CF Program). Please do not hesitate to contact the program coordinator at Jefferson County Public Health PopaAffioat with questions at Ph: 360/379-4498QG °^^^ 1;^ ii 2604'79 ^^Q^/ or tpokorny@co.jefferson.wa.us. The Conservation Futures Program website address is http://www.co.jefferson.wa.us/commissioners/Conservation/conservation.asp . In July 2002, the county commissioners approved the Conservation Futures Ordinance, now codif4yd at Jefferson County Code Section 3.08, in accordance with the Revised Code of Washington (RCW) Chapter 84.34. The ordinance establishes goals for the county's Conservation Futures Program and an allocation process for the conservation futures tax levy. The purpose of the CF Program is to acquire open space lands, including green spaces, greenbelts, fish and wildlife habitat, trail rights -of -ways, agricultural land and timber land (as those terms are defined in Ch. 84.34 RCW). Projects may include fee -simple or any lesser interest or development right with respect to real property as well as operation and maintenance (O & M) activities. O & M projects must be linked to a vast, or proposed, CF-funded acquisitions. A minimum 50% match is required for all project types. Match must be cash, land trades, the value of land to be traded, or other open spaces linked to the property under application. Open space, wildlife habitat, agricultural and timber lands are all eligible. The project sponsor must sign a grant agreement with the county (see Appendix A). County code (JCC 03.08.030(10)) requires that properties or Formatted: Font: Bold easements be held by public entities or others as defined in RCW 84.34.210. Government entities may choose to share title of a property with a non-profit nature conservancy corporation or association. Public open spaces must be available on the same conditions to all residents of the county for the benefit of all Jefferson County residents and visitors. Applicants for projects may include the county, municipalities, park districts, state or federal agencies, private non-profit corporations or associations, and private individuals. Project applicants must be represented by a local sponsoring organization based in Jefferson County. Potential sponsors include local governments, special purpose districts and non-profit corporations. A list of potential sponsors is available by contacting program staff. A project sponsor is responsible for the content and submission of the application, organizing and hosting a site visit, making a formal project presentation to the CF Committee, the stewardship plan and its implementation, and all Count contracting, reporting, and reimbursement ebligatieas requirements. r rr .. Available funding is announced early in the calendar year and applications are provided by Jefferson County Public Health. Conservation Futures Fund monies can be the collateral, revenue stream or security for long-term financing (typically bonds) in a manner consistent with law. Public workshop(s) may be held prior to the start of the funding round and are available by request throughout the year. The program coordinator8ta€f is always available to answer questions from sponsors, applicants, and interested parties. 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram This funding cycleyear, applications will be due -Friday, March 267th, 20214 and sponsors host site visits and present projects to the CF Committee later in March and in April. Information about the application period is posted on the program website, announced in local newspapers and via email, and available by contacting the program coordinatorsta€€. In April or May, the CF Committee meets to rank projects, determine recommended funding levels, and compose its overall recommendations to the Board of County Commissioners (BoCC). The BoCC typically makes award determinations in July. Funding for reimbursement is generally not available until August or later. At least every other year, the BoCC reviews the priorities of the Conservation Futures Program and the project ranking process. All meetings of the Conservation Futures Committee are open to the public. Citizens are encouraged to attend. Conservation Futures Citizen Oversight Committee (CF Committee) The CF Committee membership is intended to reflect a broad spectrum of interests and expertise. It includes at least two individuals from each commissioner district and at least nine citizens total. Anyone interested in applying for a seat on the committee is encouraged to contact the Board of County Commissioners Office (jeffbocc@co jefferson.wa.us) and/or the program coordinator at Public Healthsta€f. Project Selection The CF Committee evaluates scores and ranks project applications according to criteria designed to reflect the priorities expressed in the Jefferson County Code Section 03.08.040. This evaluation process has five (5) distinct phases as follows: 1. Written project application: Each CF Committee member (CFCM) independently reads and assesses each application and prepares any necessary clarification questions. 2. Site visits: Each CFCM must attend the project site visits (or view a video of the site visit). estions, may be posed by committee members andHe answered during this site visit or they may be held until the project presentations meeting.- 3. Oral presentation of the project: Each sponsor and CFCM must attend this meeting ii+during which the project sponsor(@ presents their t-he-projects-and answers questions posed by the committee members. Following the oral presentations, a deadline will be established for CFCMs to submit additional questions to applicants (via county staff). After this set deadline for additional questions, a second deadline will be established for the receipt of all answers from applicants. After this second deadline no further additional information may be requested, received or considered by the committee. 4. Submission of project rrg€erttscore sheets: Each CFCM submits to the program coordinator a form for each project consisting of , -A+te' ~si t+ 4°questions that ask how well, in the committee member's judgement, an applicant meets the criteria for approval and funding. The committee member assigns a numerical "score" (within a range predetermined by the CF Committee) for each of the questions and it is weighted by a predetermined multiplier. T-hpw "estion= s�Individual scores for each proiect are recorded in a spreadsheet by the proff coordinator.tota'ea f r- ap oveFa" evaluation"soo " A committee composite "score", for each project application is obtained by taking the average of the "scores". If a project application's composite "score" is 70% of the total possible numerical value for a project "score" or e� the project is considered worthy of funding (i.e. eligible for). Projects "scoring" below 70% of the total possible numerical value for a project "score" are not considered for funding unless compelling reasons for funding arise in the final evaluation phase. 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram Ranking and recommendation for funding of project applications: Each project application judged eligible in phase #4 is discussed, bringing into focus information garnered from phases 1 through 4 and in light of current funds available to the cycle. All project applications are compared and a final ranking and funding recommendation may be determined for each of the project applications and submitted to the Board of County Commissioners in a memo from the CF Committee chair or vice chair. The Committee will provide justification to the Commissioners for any and all changes from the numerical ranked order. Information Sources The Conservation Futures Program is administered by the Commissioners' Office with assistance from Eke Public Health44epar4+ie 4. Please note that the information contained in this manual does not supersede the statutes governing the Jefferson County Conservation Futures Fund and Program, and should be read in conjunction with them. Relevant sections of law are found in Revised Code of Washington, Chapter 84.34 (RCW 84.34) and the Jefferson County Code (JCC 03.08). To access RCW 84.34 online, visit http s: Happ.le g_wa. gov/rcw. The Jefferson County Code is available online at http://www.codepublishing.com/WA/JeffersonCounty. Contact the program coordinator4&ff at ph: 360/379-4498, fax: 360/379-4487 or qend R44 email_-�e tpokomy@cojeffersonwa.us. Reimbursement All grants are funded.4hfougliby the Jefferson County Conservation Futures tax levy. After a public hearing is held, one or more proiect award resolutions may be passed by the Board of County Commissioners, usually in June or July. Project agreement(s) Oppendix A) between the County and the Formatted: Font: Bold proiect sponsor are then developed to include the full scope of work as described in the original or updated application. A final draft grant deed of conservation easement or statutory warranty deed is requested to serve as an attachment to the agreement along with the proiect application and that year's program manual. Formatted: Indent: Left: 0" -Except in the case of escrow payments, sponsors must expend their own funds on eligible and allowable expenditures prior to requesting reimbursement. With sufficient lead time, an approved settlement statement, an4- he qualifying property appraisal , and the required documentation of the matching contribution, CF funds may be made available to the title company shortly before closing for the direct costs of property acquisition aa4 slasing. Please discuss dates for closings aH4loan P@4848 with the program 4a€€-coordinator to help ensure that grant funds are ready and available when needed. The project sponsor will commit to providing a matching contribution consistent with the proiect application, and ono less than the amount of conservation futures funds awarded to the project, before conservation futures tax funds are reimbursed to that sponsor. This contribution may consist of: • cash • land trades if the valuation of the land to be traded is established by a valuation arising from an appraisal generated by a Washington State Certified Licensed Appraiser (Member of the Appraisal Institute NMI); 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram • the cash value of the land to be traded, excluding Jefferson County conservation futures contributions; or • other open spaces acquired within the previous two years that is situated either directly adjacent to or could, in the sole discretion of the county, be directly linked to the property under application. • cost of appraisal, title insurance, closing costs, and other miscellaneous fees (See JCC 3.08.030(5).) the project period. it is important to imploment projects in as tifnely a manner as possibly and Also 44 hill in a tiRw Roma Deeds and conservation easement documents must be recorded by the Jefferson County Auditor's Office within 30 days of closing. If matching funds are not secured within three years, the project may be required to re -apply. Conservation Futures language pre -approved by Jefferson County is required to be included in conservation easement documents or lang�aago tostatutory warrantyee deeds_, OF FOEIB40 thO ., o of other legal inst..,....ont in order tote ensure adequate protections for , onsoFvation of project and match properties, and the public interest, in perpetuity. Compliance with All Laws Project sponsors shall comply fully with the project agreement, grant program policies, County policies and all applicable federal, state and local laws, orders, regulations and permits. Record Retention/Public Records Act The project sponsor shall retain all books, records, documents, data and other materials relevant to the agreement for a minimum of ten (10) years after the completion of the project. Documents related to the expenditure of CF funds, by way of example only, purchase and sale eontraetsagreements, settlement documents, invoices, e-mails, expert reports and/or appraisals, are Public Records subject to disclosure in accordance with the Public Records Act, Ch. 42.56 RCW, if requested by a citizen or entity. All meetings and activities of the CF Committee are subject to the Open Public Meetings Act, Ch. 42.30 RCW. The public is always invited and encouraged to attend. Two observer comment periods are included in each agenda. Acquisition Projects Project applications for the acquisition of property must meet the following threshold criteria in order to be considered for funding. Each application will receive an initial screening to make sure that it is in compliance. Applicants are encouraged to submit pertinent materials and documents, as appropriate, in addition to those items required. Multi -year acquisition projects are permitted but require additional justification. Project Eligibility Proposed acquisitions must have a willing seller. The property, or property right, must be eligible for purchase as defined by state law, RCW 84. 34.210 (i.e. "...protect, preserve, maintain, improve, restore, limit the future use of, or 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram otherwise conserve, selected open space land, farm and agricultural land, and timber land... "). Conservation Futures funds cannot be used to acquire property, or a property right, that will be used for active recreation purposes (including but not limited to sports fields, playgrounds, recreation centers, swimming beaches or pools, motorized boat launches). Conservation Futures funds cannot be used for passive development of a site. For the purposes of this application, passive improvements include, but are not limited to, trails, interpretive centers, viewpoints, picnic areas, access, restrooms, landscaping and parking. Applicant Eligibility Eligible applicants include the County, municipalities, Park Districts, State or federal agencies, private non-profit corporations or associations, and private individuals. Sponsor Eligibility All applicants must have a local sponsor. Eligible sponsors include county, municipalities, park districts, or private non-profit corporations based in Jefferson County. A current, but not necessarily comprehensive, list of eligible local sponsors may be requested from program staff. Eligible Capital Project Expenditures: (See also JCC 3.080.030(7)) Capital project expenditures or match may include: Costs of acquiring real property, including interests in real property Cost of related relocation of eligible occupants (includes administration) Cost of appraisal Cost of appraisal review Cost of title insurance Closing costs Pro rata real estate taxes Recording fees Compensating tax Hazardous waste substances reports Directly related staff and administrative costs (These are limited to 5% of the total cost of the project.) Related legal costs excluding the cost of preparing application for conservation futures funds. Baseline documentation Boundary survey Cultural resources review (survey, excavation, on -site monitoring and data recovery) Conservation futures tax levy funds may not be used to acquire any real property or interest in real property therein through the exercise of the power of eminent domain. 2021 CF Program Manual DRAFT httyl/www.co.jefferson.wa.us/560/Conservation-Futures-Prou,,uii Stewardship Plan Prior to reimbursement, sponsors must provide a stewardship plan that describes how the property, or property right, will be maintained over time. Costs for stewardship plans are eligible for operations and maintenance reimbursement only under "Special Reports" (not as a capital acquisition expense). Title Report and Title Insurance Please make county staff aware of issues that could affect the title report and provide updates as they are generated. A title report and title insurance are to be issued in conjunction with the property transaction. Appraisals Successful applicants must provide an independent appraisal (standard, narrative or M.A.I.) from a Washington State Certified Licensed Appraiser if the estimate of value exceeds the assessed value at the time that reimbursement is requested. In no case shall conservation futures funds dispersed exceed the grant amount awarded by the BoCC. No appraisal is required for properties assessed at $20,000 or less. The appraisal must: be no more than I year old. A Supplemental Update by the original appraiser may be required, at the discretion of the county, if the appraisal is more than six months old. include a current Title Report provided at the time of the most current appraisal or update. if timber, mineral or aquatic resources are to be included as value to the appraisal, then the appraisal shall include a separate timber, mineral or aquatic resources evaluation of value, or an opinion of value from a qualified representative of the real estate industry or recent valuation from the Jefferson County Assessor's Office may be used when the total assessed value does not exceed $20,000. Review Appraisals No appraisal review is required of the sponsor by the CF program. However, the CF Committee and/or the county may choose to select an appraisal for independent review for any reason. Project Implementation 2021 CF Program Manual DRAFT My l/www.co.iefferson.wa.us/560/Conservation-Futures-Progam At the time of purchase or the signing of a "purchase and sale agreement", the appraisal must be no more than a year old unless an extended period is requested and approved by the county, up to a total of 18 months. Application and Attachment Requirements for Acquisition Projects All materials must be submitted electronically as one or mores PDF files to tpokomy&co.jefferson.wa.0 . Proof of Willing Seller: A "Willing Seller" letter consuming that the current owner of the property proposed for acquisition is willing to sell. Estimate of Value: A county assessment, certified appraisal of value, and/or an estimate of value from the project sponsor. Site Location Map: On a Jefferson County base map, or on a map of the sponsoring agency's jurisdictional boundaries, clearly identify the location of the proposed acquisition. Project Boundary Map: On a quarter -section map or other map of sufficiently large scale, identify the boundaries of the proposed project. Color Images: Provide six (6) different views of the property proposed for acquisition. The images should show vegetation, terrain, waterfront, man-made features, access roads, wetlands, unique characteristics, etc. Please include captions and an aerial view, if available. Development Plan or Narrative: Provide a schematic or master plan map of the project site showing proposed uses and improvements, if applicable. In addition, if the application sponsor is a private non-profit organization, attachments must also include: -Proof of 501(c)(3) Status Current Budget Board Roster Organization Chart or Staff Roster Most Recent Financial Statements (audited if possible) Copy of minutes or resolution documenting official action to submit application for proposed acquisition. If more than one project is submitted from the same sponsor, the minutes or resolution should indicate the project priority and how it was determined. Combination Acquisition/O & M Proiects Projects that involve acquisition and O & M expenses are allowed and require that both sets of application- Formatted: Indent: Left: 0.5" materials be submitted Operations and Maintenance Fundin iProiects (combination or standalone) Statement ofPriority with regard to standalone O & Mprotects Due to the urgent need to protect farm, forest, habitat, and open space lands, the current priority of the Conservation Futures program is to fund high quality acquisition projects. Operations and Maintenance funding for completed acquisition projects may be approved in exceptional cases, when funding is available. 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram Availability of Funds for O & M Only projects that are acquired using conservation futures funds are eligible for O & M funding. Requests for O & M funding should not exceed the available limit (consult with program staff). Approved disbursements for operation and maintenance of interests in real property purchased with conservation futures tax levy monies shall not in any particular year be greater than fifteen percent (15%) of the conservation futures tax levy monies raised in the preceding year. Project Eligibility Operation and maintenance funding may be used for any property to be acquired, or previously acquired, with Conservation Futures funds. Conservation futures tax levy funds appropriated for O & M or interests in real property shall not supplant or replace any existing funding for maintenance and operation of parks and recreational lands. Applicant Eligibility Eligible applicants include the County, municipalities, Park Districts, State or federal agencies, private non-profit corporations or associations, and private individuals. Sponsor Eligibility All applicants must have a local sponsor. Eligible sponsors include the County, municipalities, Park Districts, or private non-profit corporations based in Jefferson County. Eligible Operations & Maintenance Expenditures — Please note: (with acquisition request or standalone for past proiects) — Please note: Total O & Mawards are limited to 15% of the revenue to the Conservation Futures Fund in the Previous year. Operations & Maintenance expenditures or match may include, but are not limited to. Cultural resources review (survey. excavation, on -site monitoring and data recovery) Demolition Fencing (if needed for public safety or resource protection) Noxious weed control Signage Special site -specific reports (e.g. stewardship reports) Wetland identification and/or delineation Application and Attachment Requirements for O & MProjects All requested materials must accompany the application upon submission. If an item is irrelevant to the project at hand, please explain why this is so. Narrative description of how the requested funds will support specific O & M activities; what problems or stewardship needs will be addressed by the proiect; how the proposed O & M activities will help implement the current Stewardship Pla-n for the site; probable phasing of proiect activities; and other information that will help describe the need for and scope of the proiect. Simple budget describing how requested funds will be used and the source of matching funds. 10 2021 CF Program Manual DRAFT hUt //www.co.iefferson.wa.us/560/Conservation-Futures-Program PF00f 43A411i fi S0110r /60.,,1.:.,,afi ffl i 2gjj: A "Willi fig S011OF" lottor 60 fif:r.,,: fig that thOU 41110 ..F0P0FtY PF0PE)S0C1 f..r ,. ..:ti fflis AA411iflgta Sell ..f 37 1..0 «.t,:.,,a4ion i3 o..t4. A !'.....,ty000Se o.,t, •om--wn44@E1:f: o.7 pfaiS f Site Location Map: On a Jefferson County base map, or on a map of the sponsoring agency's jurisdictional boundaries, clearly identify the location of the proposed activities. Project Boundary Map: On a Quarter -section map or other map of sufficiently large scale, identify the boundaries of the proposed project. Color Images: Provided images of portions of the the property proposed for O & M activities. , . Please include captions -ate �1 ; if available. Developn+ePA-Plan,-or map, or aerial` afFar:.,o. n 01.44o ,...,.l.o...,.t: o plan .. photo of the project site showing proposed usys Rndareas of maintenance or improvements, if applicable. Copy of minutes or resolution documenting official action of project sponsor to submit application for -project funding. If more than one project is submitted from the same sponsor, the minutes or resolution should indicate the project priority and how it was determined. Documentation of Match A match of 50% must be documented with each invoice. Match guidelines are identical for acquisition and O & M proposals. In -kind labor cannot be used as match. An expenditure summary that provides the following information must accompany billing: 1) Date the payment was made. 2) The vendor and/or employee to whom the payment was made. 3) A description of what was purchased or what work and/or services were performed; provide a description of what service or work was performed for the payroll costs or by the sub- contractor. 11 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram Reporting Any project sponsor receiving O & M funds is required to submit a report each December until those funds are expended. Application and Attachment Requirements for O&MProjects To apply for O & M funding for a project previously purchased using CF Funds, use the standard application form. In question #1, refer to the original project title and year that the project was approved followed by "O & M Request Only". If you feel that a question is irrelevant to the project at hand, please answer "N/A". Required Meeting and Site Visit Project sponsors are ro"4@4 teasked to host " 4sit the CF Committee on Ee-tb--proiect site visit(s) and, beforehand, to obtain written permission from the landowner for a county employee to take photographs and make an unrestricted video recording of the project area. These materials are used to inform any CF Committee members not in attendance at the site visit(s) due to health considerations or other needs. The images will be kept on file and discoverable under the Open Public Records Act. If necessary, due to health and safety or other considerations, the project sponsor will arrange for one or two County employees to tape the video in the absence of any CF Committee members. Required Meetine The sponsor must request and reserve the date that the CF Committee will meet to hear project presentations. The sponsor should attend the meeting in person, if possible, and make a presentation that sheukl-begins with an introductory project description and ideally is b--organized according to the sequence of questions listed on the ScoreRating Sheet. Site vigi4 are videataped b ,.ount y stalff Annual Reports 12 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram Sponsors are required to submit an annual report by December 314"' every year from the date of award until three years after the CF funds are disbursed. Sponsors receiving O&M funds will also submit an annual report for each year that O&M funds are expended. An annual report template is included with this manual and will be provided to the project sponsor electronically. The progress report must address changes in the project focus or purpose, progress in obtaining matching funding, and stewardship and maintenance, as applicable. Project sponsors may demonstrate their long-term stewardship success or management of projects by submitting their site inspection reports annually. Reports At their discretion, sponsors may provide annual reports to the CF Committee based on their own monitoring documents. After five years, if no information is received about a proiect, the Committee is more likely to request information about long-term monitoring activities. Proms Changes Project sponsors are expected to implement funded projects as described in their application to the CFF. However, occasional changes may be necessary . This section describes the process by which a project sponsor can initiate a request for change. A change occurs whenever the language contained in the application to the Conservation Futures Fund no longer accurately or fully describes the project. A proposed proiect change, such as a cost increase, parcel substitution or removal, or change in funding category (acquisition or O & M) or match ratio, requires that the CF Committee first develop a recommendation for the BoCC to consider. The Committee prefers that project change requests be presented as follows: 1. Send a "letter", addressed to the CF Committee and Board of County Commissioners, in an email to the program coordinator describings�' '' ' a � the desired change(s) and it r����'�need for it/them in as much detail as possible. Also, characterize the level of urgency for addressing the possible change. If at all possible, provide this information at least two weeks ahead of the next scheduled full committee meeting for possible inclusion on the draft agenda. 2. Reflect the proposed change in a Microsoft Word version of the original conservation futures application, and the County/Sponsor resolution or agreement (as applicable), using Track Changes. Label new attachments with the current date. Attach the document(s) to the email described above. 3. When the change request is included on a draft agenda, the sponsor should make every effort to attend that meeting in person or by phone/intemet. 4. If the need for change is urgent, the Chair may call a special, ad hoc, meeting. However, such a meeting requires that a quorum of committee members is available to approve any recommendation to the BoCC. 5. The following requests are considered particularly significant: a. Parcel substitution or removal b. Increase in funding amount c. Reduction in percentage match d. Loss of conservation value d-e. Change in funding category ategory (acquisition and/or O&M) 13 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram The CF Committee shall: 1. Review the request for change and ask questions of the project sponsor, as needed. 2. Engage in discussion about the proposed change. 3. Formulate and vote, consistent with the bylaws, on a motion to accomplish one or more of the following: a. Draft a statement to recommend the change for approval by the BoCC in its current form b.--Ask the project sponsor to revise and resubmit the change request for a future meeting Crb. lF the need F r ,.w,.., gO : Uf o.,t two Cr.,.ffia3'Calla SPOGial, ,.a w,.,. ootiag d-c. Reject the change and submit a statement to the BoCC to accompany the request Staff shall: Work with the project sponsor and Committee chair to refine or clarify the change request ahead of its presentation at the next Committee meeting, as needed. Forward the change request and Committee recommendations to the BoCC for final determination at a regularly scheduled meeting. Work with the Committee, and subcommittee(s) as applicable, to learn from the change and determine if related updates to program materials are needed. Program Suggestions Suggestions for program improvements are always welcome and may be provided to the Conservation Futures Committee by letter or email via 4af-f-the program coordinator at the contact information on page 3. Every CF Committee meeting also includes two public comment periods. Draft meeting agendasMMing tim@s are p2stedfeu4g4 in a@ s.a.e.s aa4 on the program website. yr 14 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram APPENDIX A JEFFERSON COUNTY CONSERVATION FUTURES PROGRAM PROJECT AGREEMENT (inform ationaltem4+6vte only) Project Sponsor: Project Title: Project Number: Approval: Resolution No. xxx on xxx, 20282021 A. Parties to the Agreement This Project Grant Agreement (Agreement) is entered into between County of Jefferson (County), PO Box 1220, Port Townsend, Washington 98368 and (Sponsor), xxxxx, xxxxx, WA 983xx, and shall be binding upon the agents and all persons acting by or through the parties. B. Purpose of the Agreement This Agreement sets out the terms and conditions by which a grant is made through the Jefferson County Conservation Futures Fund. The grant is administered by Jefferson County Public Health for the Sponsor for the project named above. C. Description of Project The subject project is described in the attached 2 2-02021 Conservation Project Application for the xxx. Conservation Futures Fund ("CFF") from Jefferson County in an amount not to exceed $xxx will be used towards fee simple acquisition, by xxx, of the real property known in the records of the Jefferson County Assessor as APN#s xxxx for acquisition expenses, and $xxx to reimburse for operations and maintenance expenses. The matching amount is provided by xxx. Description of conservation easement or language in SWD (as applicable). D. Term of Agreement The Project Sponsor's on -going obligation for the above project funded by this Agreement is to provide maintenance of the site or facility to serve the purpose for which it was intended in perpetuity unless otherwise identified in this Agreement. E. Period of Performance The Project reimbursement period for acquisition expenses shall begin on xxxx xx, 2019. The Project reimbursement period for acquisition expenses will end on xxx xx, 2022 unless proof of match is provided prior to this date. No expenditure made before xxx xx, 2019 is eligible for reimbursement unless incorporated by written amendment into this Agreement. F. Project Funding The total grant award provided by the Conservation Futures Fund (CFF) for the Project shall not exceed $xxxxx and Jefferson County CFF shall not pay any amount beyond that approved herein for funding of the Project. The Sponsor shall be responsible for all total costs for the Project that exceed $xxx,xxx. In no event will the CFF funds expended for this purchase exceed xxx percent (xx%) of the overall acquisition cost of APN xxx-xxx-xxx. This Project is eligible for reimbursement of capital project and operations and maintenance expenditures as described in the Jefferson County Conservation Futures Program Manual for the 2019 Funding Cycle. The contribution by the Sponsor toward work on the Project at a minimum shall be as indicated below. The contribution by the County toward work on the Project is described immediately above and in "C" above. 15 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram Acquisition O & M Totals % Conservation Futures — $ $ $ % Project Sponsor $ $ $ % Contribution Totals $ $ $ 100% G. Unexpended Project Allocations Should unexpected Project allocations, including, but not limited to project completion at less than the estimated cost or, alternatively, the abandonment of the Project occur, then the Sponsor shall notify the County. H. Rights and Obligations All rights and obligations of the parties to this Agreement are subject to this Agreement and its attachments, including the Sponsor's Application and Jefferson County Conservation Futures Program Manual for the 2019 Funding Cycle, all of which are attached hereto and incorporated herein. Except as provided herein, no alteration of any of the terms or conditions of this Agreement will be effective unless provided in writing. All such alterations, except those concerning the period of performance, must be signed by both parties. Period of performance extensions need only be signed by Jefferson Board of County Commissioners. I. Indemnification Contractor shall indemnify and hold harmless the County, its officers, and employees, from and Formatted: Indent: Left: 0.5", No bullets or against all claims, losses or liability, or any portion thereof, including reasonable attorney's fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. Contractor shall be liable only to the extent of Contractor's proportional negligence. The Contractor specifically assumes potential liability for actions brought against the County by Contractor's employees, including all other persons engaged in the performance of any work or service required of the Contractor under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 R.C.W. The Contractor recognizes that this waiver was specifically entered into pursuant to provisions of R.C.W. 4.24.115 and was subject of mutual negotiation. K-J.Insurance The Sponsor shall secure and maintain in force throughout the duration of this contract policies of insurance as follows If and only if the Sponsor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Sponsor, Worker's Compensation Insurance in an amount or amounts that are not less than the required statutory minimum(s) as established by the State of Washington or the state or province where the Sponsor is located Commercial Automobile Liability Insurance providing bodily injury and property damage liability 16 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Sponsor's performance of the contract General Commercial Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage a. Broad Form Property Damage, with no employee exclusion; Personal Injury Liability, including extended bodily injury C. Broad Form Contractual/Commercial Liability — including completed operations d. Premises — Operations Liability (M&C) C. Independent Contractors and subcontractors; f. Blanket Contractual Liability. Such insurance coverage shall be evidenced by one of the following methods * Certificate of Insurance * Self-insurance through an irrevocable Letter of Credit from a qualified financial institution The County shall be named as an additional insured party under this policy Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this agreement Any deductibles or self -insured retention shall be declared to and approved by the County prior to the approval of the contract by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self -insured retention or the Sponsor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. The Sponsor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all of the requirements stated herein. Failure of the Sponsor to take out and/or maintain any required insurance shall not relieve the Sponsor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification. 17 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance. It is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. It is further agreed by the parties that any and all deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Sponsor. It is agreed by the parties that judgments for which the County may be liable, in excess of insured amounts provided herein, or any portion thereof, may be withheld from payment due, or to become due, to the Sponsor until such time as the Sponsor shall furnish additional security covering such judgment as may be determined by the County. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Sponsor must provide in order to comply with this Agreement. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Sponsor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Sponsor to obtain the full text of that endorsement and forward that full text to the County. The County may, upon the Sponsor's failure to comply with all provisions of this contract relating to insurance, withhold payment or compensation that would otherwise be due to the Sponsor. L. Independent Contractor The Sponsor and the County agree that the Sponsor is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Sponsor nor any employee of Sponsor shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Sponsor, or any employee of Sponsor. The Sponsor shall not sublet or assign any of the services covered by this contract without the express written consent of the County or its authorized representative. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. M. Ownership and Use of Documents All documents, drawings, specifications and other materials produced by the Sponsor in connection with the services rendered under this agreement shall be the property of the Sponsor whether the project for which they are made is executed or not. The County shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Sponsor's endeavors N. Compliance with Applicable Statutes, Rules, and Jefferson County Policies This Agreement is governed by, and the Sponsor shall comply with, all applicable state and federal laws and regulations, including RCW 84.34.210, and published agency policies, which are incorporated herein by this reference as if fully set forth. 18 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram O. Sponsor's Accounting Books and Records The Sponsor shall maintain complete financial records relating to this contract and the services rendered including all books, records, documents, receipts, invoices, and all other evidence of accounting procedures and practices which sufficiently and properly reflect all direct and indirect cost of any nature expended in the performance of this contract. The Sponsor's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of ten (10) years after the date of the final payment to Sponsor. Copies shall be made available upon request P. Licensing, Accreditation and Registration The Sponsor shall comply with all applicable local, state and federal licensing, accreditation, permitting and registration requirement/standards necessary for the performance of this contract. Q. Disputes Except as otherwise provided in this contract, when a bona fide dispute arises between Jefferson County and the Sponsor and it cannot be resolved, either party may request a dispute hearing with a mediator assigned by or associated with Jefferson County District Court. Either party's request for a dispute hearing must be in writing and clearly state a. the disputed issue(s), b. the relative positions of the parties, and c. the Sponsor's name, address and Agency contact number These requests must be mailed to the Project Manager, Jefferson County Public Health Department, 615 Sheridan St., Port Townsend, WA 98368, within fifteen (15) days after either party received notice of the disputed issue(s). The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal. The parties will split evenly the cost of mediation or whatever form of dispute resolution is used. R. Termination for funding Jefferson County may unilaterally terminate this contract in the event funding from state, federal, or other sources are withdrawn, reduced, or limited in any way after the effective date of this contract. S. Termination for Convenience The County reserves the right to terminate this agreement at any time by giving ten (10) days written notice to the Sponsor T. Assignment The Sponsor shall not sublet or assign any interest in this Agreement, and shall not transfer any interest in this agreement without the express written consent of the County T. NonWaiver. Waiver by the County of any provision of this agreement or any time limitation provided for in this agreement shall not constitute a waiver of any other provision U. County Does Not Assume Additional Duties The County does not assume any obligation or duty, except as required by federal or state law, to determine if Sponsor is complying with all applicable statutes, rules, codes ordinances or permits. 19 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram V. Agreement Representatives All written communications sent to the Sponsor under this Agreement will be addressed and delivered to: Sponsor Contact Conservation Futures Program Contact Jefferson County Public Health — Conservation Futures 615 Sheridan Street Port Townsend, WA 98368 These addresses shall be effective until receipt by one party from the other of a written notice of any change W. Entire Agreement/Severability This agreement, along with all attachments, constitutes the entire agreement of the parties. No other understandings, oral or otherwise, regarding this Agreement shall exist or bind any of the parties. If any part of this Agreement is ruled or adjudicated to be unlawful or void, all other sections of this Agreement shall continue to have full force and effect. X. Effective Date This agreement, for the xxxxx (project) shall be effective upon signing by all parties. Y. Venue: Venue for any litigation arising from this Project Agreement shall be only in the Superior Court in and for Jefferson County. Each party to this agreement shall be responsible for their litigation costs, including attorney's fees. DATED this day of By Kate Dean, Chair Jefferson Board of County Commissioners By Attested: Carolyn Gallaway, Deputy Clerk of the Board Approved as to form: Philip Hunsucker, Chief Civil DPA 20292021. 20 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram Jefferson County Conservation Futures Program Annual Project Reporting Form (template -informational only) 1. Project Sponsor: 2. Project Title: 3. Project Number: 4. Status: 5. Approval Date: 6. Project goals and objectives: 7. Parcel number(s): 8. Total acreage: 9. Easement: Title: Seller: 10. Fee Simple Seller: 11. Month and year that CF funding was awarded: 12. a). Purchase price: b). Total project cost: 13. Amount of CF award: 14. Month and year of acquisition: 15. Entity holding title: 16. Entity responsible for stewardship: 17. Plans or agreements pertaining to this acquisition: 18. O& M funds received since acquisition (list by year): 19. Existing and on -going activities and projects (for each O & M activity that has occurred since December 31st of the previous year, please provide supporting documentation): 20. New events, activities, projects (for each O & M activity that has occurred since December 31st of the previous year, please provide supporting documentation): 21. Needs and challenges: 22. General progress towards project's objectives: Completed by: Title: Organization: Signature Date 21 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram Appendix B Conservation F.t-c. Jefferson County; Washington MEO ZI, Appendix C DEFINITIONS 22 2021 CF Program Manual DRAFT httn7//WWW.co.jefferson.wa.us/560/Conservation-Futures-Proaram "Conservation futures citizen oversight committee" means the Jefferson County conservation futures citizen oversight committee established under this chapter. "Conservation futures fund" means the Jefferson County conservation futures fund established under this chapter. "Conservation futures tax levy" means that Jefferson County tax levy upon all taxable property in Jefferson County authorized by RCW 84.34.230. "County"means Jefferson County and/or its conservation futures citizen oversight committee. "Cultural resources" means archeological and historic sites and artifacts, and traditional religious ceremonial and social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44 and 27.53 RCW."Open space land" means the fee simple or any lesser interest or development right with respect to real property including, but not limited to, conservation futures, easements, covenants or other contractual rights necessary to protect, preserve, maintain, improve, restore, limit the future use of or conserve selected open space land, farm and agricultural land and timber land (as those terms are defined in Chapter 8434 RCW). "Project" means open space land, or any lesser interest or development right in specific real property, to which Jefferson County conservation futures tax levy funds are allocated for acquisition under the procedure outlined under this chapter. [Ord. 1-14 § 1; Ord. 6-02 § 1] "Silviculture" means the practice of controlling the establishment, growth, composition, health, and quality of forests for the production of forest products. 23 2021 CF Program Manual DRAFT httn://www.co.jefferson.wa.us/560/Conservation-Futures-Proaram SON O0 20210 Jefferson County Conservation Futures Program Property Acquisition and/or Operations and Maintenance Project Application IN G'l0 Please complete the following application in its entirety. Be sure to answer "N/A" for questions that don't apply to the project. Incomplete applications will not be accepted for consideration. Unless directed otherwise, use as much space as needed to answer each question. Contact program staff at 379-4498 or tpokorny(@co.iefferson.wa.us with questions. Background and Eligibility Information 1. Project Title: 2. Conservation Futures Acquisition Request: Conservation Futures O&M Request: 3. Total Conservation Futures Request: 4. Please indicate the type of interest contemplated in the acquisition process. Warranty Deed Easement Other (Please describe below) In whose name will the property title be held after acquisition? 5. Applicant Information Name of Applicant or Organization: Contact: Title: Address: Phone: ext. Fax: ext. Email: 6. Sponsor Information: (if different than applicant) Organization Name: Contact: Title: Address: Phone: ext. Fax: ext. Email: This application was approved by the sponsor's legally responsible body (e.g., board, council, etc) on 120 7. Site Location Street Address or Description of Location: 1 20219 CF Program Application DRAFT httn://www. c o. iefferson.wa.us/560/Conservation-Futures-Proaram Driving Directions from Port Townsend: Section: Township: Range: Assessor's Parcel Number(s): Please differentiate current and proposed ownership of each APN and indicate if the parcel is to be acquired with CF funds or used as match. Please list the assessed values for each property or APN, as applicable. 8. Existing Conditions New Site: Yes No Number of Parcels: Addition to Existing Site: Yes No Acres to Be Acquired: Total Project Acreage (if different): Current Zoning: Existing Structures/Facilities: Any current covenants, easements or restrictions on land use: Current Use: Waterfront (name of body of water): Shoreline (linearfeet): Owner Tidelands/Shorelands: 9. Current Property Owner is is not a willing seller. Project Description 10. In 1,000 words or less, provide a summary description of the project, the match, overarching goal, and three top objectives. Include information about the physical characteristics of the site that is proposed for acquisition with Conservation Futures Program funds including: vegetation, topography, surrounding land use, and relationship to parks, trails, and open space. Describe the use planned for the site, any development plans after acquisition (including passive development), characteristics of the site which demonstrate that it is well -suited to the proposed use, and plans for any structures currently on the site. If applicable, describe how the site relates to the larger project, and whether the project has a plan, schedule and funding dedicated to its completion. Please also list any important milestones for the project or critical dates, e.g. grant deadlines. List the dates and explain their importance. Please attach a spreadsheet of the budget. 11. Estimate costs below, including the estimated or appraised value of the propert(ies) or property right(s) to be acquired, even if Conservation Futures funds will only cover a portion of the total project cost. In the case of projects involving multiple acquisitions, please break out appraisals and estimated acquisition costs by parcel. Estimated or Appraised Value of Propert(ies) to be Acquired: 20219 CF Program Application DRAFT httn://www. c o. iefferson.wa.us/560/Conservation-Futures-Proaram Total Estimated Acquisition -related Cost (see Conservation Futures Manual for eligible costs): Total Operation and Maintenance Cost: Total Project Cost: Basis for Estimates (include information about how the property value(s) was determined, anticipated acquisition - related costs, general description of operation and maintenance work to be performed, task list with itemized budget, and anticipated schedule for completion of work): O & M only go to question #15: Formatted: Font: Bold, German (Germany) Scored Questions 1 a. Sponsor or other organizations will will not contribute to acquisition of proposed site and/or operation and maintenance activities. I b. If applicable, please describe below how contributions from groups or agencies will reduce the need to use Conservation Futures program funds. 1 c. Matching Fund Estimate Acquisition O&M % Conservation Futures Funds Requested % Matching Funds/Resources* % Total Project Acquisition Cost 100% * If a prior acquisition is being proposed as match, please describe and provide documentation of value, location, date of acquisition and other information that would directly link the match to the property being considered for acquisition. 1 d. Source of matching Amount of Contribution If not, Contribution If not, funds/resources contribution approved? when? available now? when? $ Yes No Yes No $ Yes No Yes No $ Yes No Yes No $ Yes No Yes No NOTE: Matching funds are strongly recommended and a higher rating will be assigned to those projects that guarantee additional resources for acquisition. Donation ofproperty or a property right will be considered as a matching resource. Donation of resources for on -going maintenance or stewardship ("in -kind" contributions) are not eligible as a match. 2 a. Sponsoring agency is is not prepared to provide long-term stewardship (easement monitoring, maintenance, up -keep, etc.) for the proposed project site. 2 b. Describe any existing programs or future plans for stewardship of the property, including the nature and extent of the commitment of resources to carry out the stewardship plan. 3 20219 CF Program Application DRAFT httn://www. c o. iefferson.wa.us/560/Conservation-Futures-Proaram 3 a. Describe the sponsoring agency's previous or on -going stewardship experience. 3 b. Has the sponsor and/or applicant of this project been involved in other projects previously approved for Conservation Futures funding? No, neither the sponsor nor applicant has been involved in a project previously approved for Conservation Futures funds. Yes, the sponsor and/or applicant for this project has been involved in a project previously approved for Conservation Futures funds. Please provide details: 4 a. Property can cannot feasibly be acquired in a timely fashion with available resources. 4 b. Necessary commitments and agreements are are not in place. 4 c. All parties are are not in agreement on the cost of acquisition. If "not" to any of the above, please explain below. 5. The proposed acquisition is specifically identified in an adopted open space, conservation, or resource preservation program or plan, or community conservation effort. Please describe below, including the site's importance to the plan. Please reference the website of the plan if available or include the plan with this application. complements an adopted open space or conservation plan, but is not specifically identified. Please describe below, and describe how the proposed acquisition is consistent with the plan. is a stand-alone project. 6. Conservation Opportunity or Threat: 6 a. The proposed acquisition site does does not provide a conservation or preservation opportunity which would otherwise be lost or threatened. 6 b. If applicable, please carefully describe the nature and immediacy of the opportunity or threat, and any unique qualities about the site. 7. Summarize the project's conservation values and how the CF funds requested support these values. 8. The proposed acquisition: 8 a. provides habitat for State of Washington Priority Habitat and/or State or Federal Threatened, Endangered or Sensitive species. 8 b. provides habitat for a variety of native flora or fauna species. 8 c. contributes to an existing or future wildlife corridor or migration route. If affirmative in any of the above, please describe and list the Priority Habitat(s) and nreatened, Endangered, or Sensitive species below, and cite or provide documentation of species' use.' 8 d. Does the current owner participate in conservation programs that enhance wildlife habitat? If so, please provide details. ' See, for example, http://www.dnr.wa.gov/researchscience/topics/naturalheritage/pages/amp nh.aspxx http://www.wdfw.wa.gov/conservation/phs/list/ http://wwwl .dnr.wa. gov/nhp/refdesk/i)lants.html http://wwwl.dnr.wa.gov/nhp/refdesk/pubs/wa ecological systems.pdf 20219 CF Program Application DRAFT httn://www. c o. iefferson.wa.us/560/Conservation-Futures-Proaram 9. Describe to what degree the project protects habitat for anadromous fish species (for example: marine shorelines, stream/river corridors including meander zones, and riparian buffers). Please provide documentation and maps that demonstrate the location, quality and extent of the existing buffer and adjoining habitat. 10 a. Describe the extent and nature of current and planned agricultural use of the proposed acquisition, including any anticipated changes to that use once the property, or property right, is acquired with Conservation Futures funds. 10 b. Describe the current owner's record of implementing management practices that preserves and/or enhances soil, water quality, watershed function and wildlife habitat on the farm. 10 c. Describe how the acquisition or proposed easement will likely preserve and/or enhance soil, water quality, watershed function and wildlife habitat. 11 a. Describe the extent and nature of current and planned silvicultural use of the proposed acquisition. Please cite or provide documentation of existing or planned silvicultural activities including forest management plan(s) or forest ecosystem restoration. 11 b. Describe the current owner's record of implementing management practices that preserves and /or enhances soil, water quality, watershed function and wildlife habitat. 11 c. Describe how the property acquisition or proposed easement will likely preserve and/or enhance soil, water quality, watershed function and wildlife habitat. 12 a. Describe how the proposed acquisition benefits primarily a local area broad county area including the area served, the nature of the benefit, the jurisdictions involved, and the populations served. 12 b. Is the project located in an area that is under -represented by CF funded Projects? Areas that Conservation Futures has not been able to support to date include Marrowstone Island, Toandos Peninsula, Dosewallips Valley, Bolton Peninsula, and the West End. 13. Describe the educational or interpretive opportunities that exist for providing public access, educational or interpretive displays (signage, kiosks, etc.) on the proposed site, including any plans to provide those improvements and any plans for public accessibility.z 14. The proposed acquisition includes historic or culturally significant resources3 and is registered with the National Register of Historic Places, or an equivalent program. is recognized locally has having historic or cultural resources. is adjacent to and provides a buffer for a historic or cultural site. If affirmative in any of the above, please describe below, and cite orprovide documentation of the historical or cultural resources. 2 The words "education" and "interpretation" are interpreted broadly by the CF Committee. 3 Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44 and 27.53 RCW 20219 CF Program Application DRAFT httn://www. c o. iefferson.wa.us/560/Conservation-Futures-Proaram O & M Stand Alone Projects Formatted: Font: 12 pt, Bold, Font color: Background 2 resources cited in the original acquisition project. Attach additional information such as up-to-date stewardship plan, maps, field reports, work plan, budget, timeline, etc., to support the application, if appropriate. O & M projects must address a compelling, immediate need. Verification 16-. Sponsors of applications that are approved for funding by the Board of County Commissioners are required to submit a brief progress report by October 30 every year for three years after the award is approved, or three years after the acquisition funds are disbursed to the applicant, whichever is later. The progress report must address any changes in the project focus or purpose, progress in obtaining matching funding, and stewardship and maintenance. Sponsors receiving O&M funds will also submit an annual report for each year that O&M funds are expended. The Committee will use the information to develop a project "report card" that will be submitted annually to the Board of County Commissioners. If this application is approved for funding, I understand the sponsor is required to submit progress reports for three years and for any year in which O&M funds are expended. Initials Date 176. If, three years after the date funding is approved by the Board of County Commissioners, the applicants have not obtained the required matching funds, the Committee may request the Board of County Commissioners to nullify their approval of funds, and may require the project to re -apply. If this application is approved for funding, I understand that we may be required to re -submit the application if the project sponsor does not obtain the necessary matching funding within three years. Initials Date 20219 CF Program Application DRAFT httn://www. c o. jefferson.wa.us/560/Conservation-Futures-Proaram Formatted: Font: (Default) Times New Roman Formatted: Indent: Left: 0", First line: 0" Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font color: Auto 20214 Jefferson County Conservation Futures Program Score Sheet Name Project Please note: if none of the answers provided describe the project, answer "N/A" or "0". ADJUSTED CRITERIA 1. To what degree does the project leverage contributions for acquisition from groups, agencies or individuals? (Points awarded based on the following level of contribution) a. Leverages significantly = 3 points b. Leverages moderately = 2 points c. Meets requirement = 1 point SCORE X WEIGHT = SCORE Om 2. To what degree does the project sponsor commit to provide long-term stewardship for the proposed project? X 549 = 0-3 points 3. To what degree has the project sponsor demonstrated effective long-term stewardship of a similar project? X 1 = a. Highly demonstrated = 5 points b. Moderately demonstrated = 3 points c. Slightly demonstrated = 1 point d. Effectiveness not demonstrated = 0 points 4. To what degree is the acquisition feasible? X 5 = a. Highly feasible = 5 points b. Moderately feasible = 3 points c. Slightly feasible = 1 point 5. To what degree is the project part of an adopted open space, conservation, or resource preservation program or plan, or identified in a community conservation effort? Sliding scale: 1-5 points X 4 = 6. To what degree does the project conserve opportunities which are otherwise lost or threatened? X 6 = Sliding scale: 1-5 points 20219 CF Program Score Sheet LTT�A r DRAFT http://www.co.iefferson.wa.us/560/Conservation-FutLires-Program Formatted: Top: 0.81" 7. Are the conservation values of the project commensurate with or greater than the amount of CF funds requested? X 10 = Sliding scale: 0-5 points 8. To what degree does the project preserve habitat for flora and fauna other than habitat for anadromous fish species? (Points awarded in part based on level of documentation.) a. State of Washington Priority Habitat and/or State or Federal Endangered, Threatened or Sensitive species = 0-3 points X 3 = b. Variety of native flora & fauna = 0-3 points X 3 = c. Provides wildlife corridor or migration route = 0-3 points X 3 = d. Current owner participates in conservation programs that enhance wildlife habitat = 0-3 points X 3 = 9. To what degree does the project protect habitat for anadromous fish species? = 0-5 points X 3 = 10. Formatted: Font: Bold fOF R „lt,.FA , ..0 To what de ree does the project preserve farmland fora ricultural use OR forestland for Formatted: Font: Bold silvicultural use? Formatted: Indent: Hanging: 0.25", Tab stops: 3.75", a. Likely will maintain active agricultural/silvicultural use = 0-3 points Left + 4.75", Centered + 5.5", Centered + 6.13", X 4 = Centered + 6.83", Centered + Not at 0.25" + 4.25" + 5.25" + 5.75" + 6.25" b. Current owner has a record of implementing management practices that preserves and/or enhances soil, water quality, watershed function and wildlife habitat = 0-3 points X4= c. Property acquisition or proposed easement will likely preserve and/or enhance soil, water quality, watershed function and wildlife habitat = 0-3 points X 4 = d. Does this project preserve a mix of quality farmland and forestland? = 0-3 points X2= 11. To what degree does this project increase resiliencv to and/or mitigate climate change? 20214 CF Program Score Sheet F- T DRAFT http://www.co.iefferson.wa.us/560/Conservation-Futures-Program Formatted: Underline color: Auto Formatted: Font: (Default) Tahoma, 11 pt, Underline color: Green, Font color: Green = U-Spoints X = Formatted: Font: Not Bold Formatted: Underline color: Auto 12. To what degree does the project serve: a. A significant benefit area? Sliding scale: 1-3 points X 4 = Formatted: Font: Not Bold b. Is the project located in an area that is under -represented by CF funded projects? Sliding scale: 0-3 points X 4 = 13. To what degree will the acquisition provide educational opportunities, interpretive opportunities, and/or serve as a general community resource? X4= a. Public access, with planned or educational/interpretive displays and materials, events or activities = 5 points b. Limited public access, available space for signage and educational materials = 3 points c. Remote location = 1 point d. No opportunity = 0 points 14. To what degree does the project preserve historic or culturally significant resources'? X3— a. Project is registered with the National Register of Historic Places, or an equivalent program = 3 points b. Project is recognized locally as having historic or cultural resources = 2 points c. Project is adjacent to and provides a buffer for a historic or cultural site = 1 point d. None of the above = 0 points -15. For standalone O & M projects only, LFormatted: Indent: Left: 0" a. Does the project have an up to date stewardship plan? Yes = 5 No = 0 Formatted. Font. Not Bold If there is a stewardship plan, is it being implemented? Yes = 5 No = 0 `\ Is the proposed O & M work specifically included in the stewardship plan? Formatted: Font: Not Bold Yes = 5 No = O Formatted: Font: Not Bold x Formatted: Font: Not Bold b. Application addresses an unexpected and/or urgent threat to the resource conservation h Formatted: Font: Not Bold values of the site? Sliding scale: 0 — 5points \ c. Proposed activity prevents future threats to the resource conservation goals of the F Formatted: Font: (Default) Times New Roman, 12 pt, project? Sliding scale: 0 — 5points Not Bald Formatted: Indent: Left: 4", First line: 0.5" Formatted: Indent: Left: 0.5", Hanging: 0.19" Formatted: Indent: Left: 0.5", Hanging: 0.25" Formatted: Indent: Left: 0" ' Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44 and 27.53 RCW. 20219 CF Program Score Sheet LTT�A r DRAFT http://www.co.iefferson.wa.us/560/Conservation-FutLires-Program