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Home My WebLink About121420_ca07N 00 DRAFT N( MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, December 7, 2020, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding noise coming from the Jefferson County Sportsmens Association (JCSA). • Comment regarding the masking mandate and COVID-19 estimates. • Comment regarding the masking mandate, censorship in the news and flawed PCR tests. • Comment regarding Jefferson County's first COVID-19 death as a person who was already on hospice. • Comment regarding homelessness in Jefferson County. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO.80-20 re: HEARING NOTICE: 4th Quarter 2020 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, December 21, 2020 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. RESOLUTION NO.81-20 re: Closing Certain County Offices at Noon on Christmas Eve 3. RESOLUTION NO.82-20 re: Certifying the Levies for Collection of Taxes in the Year 2021 4. AGREEMENT NO. KC-075-19-B, Amendment No. 2 re: Juvenile Detention Services; Extension of Term Only — December 31, 2021; Jefferson County Juvenile Services; Kitsap County 5. AGREEMENT, Amendment No. 2 re: 2020 Lodging Tax Grant Funding; Extending Time Period for Invoicing 2020 Grant Funding During First Quarter of 2021; Jefferson County Administrator; Tourism Coordinating Council (TCC) DRAFT Commissioners Meeting Minutes of December 7, 2020 6. AGREEMENT, Amendment No. 2 re: 2020 Lodging Tax Grant Funding; Extending Time Period for Invoicing 2020 Grant Funding During First Quarter of 2021; Jefferson County Administrator; Quilcene Historical Museum 7. AGREEMENT, Amendment No. 2 re: 2020 Lodging Tax Grant Funding; Extending Time Period for Invoicing 2020 Grant Funding During First Quarter of 2021; Jefferson County Administrator; Jefferson County Historical Society — Olympic Peninsula Gateway Visitor Center 8. AGREEMENT, Amendment No. 1 re: 2020 Lodging Tax Grant Funding; Extending Time Period for Invoicing 2020 Grant Funding During First Quarter of 2021; Jefferson County Administrator; Jefferson County Chamber of Commerce 9. AGREEMENT, Amendment No. 1 re: 2020 Lodging Tax Grant Funding; Extending Time Period for Invoicing 2020 Grant Funding During First Quarter of 2021; Jefferson County Administrator; Centrum 10. AGREEMENT, Amendment No. 1 re: 2020 Lodging Tax Grant Funding; Extending Time Period for Invoicing 2020 Grant Funding During First Quarter of 2021; Jefferson County Administrator; North Hood Canal Chamber of Commerce 11. AGREEMENT, Amendment No. 1 re: 2020 Lodging Tax Grant Funding; Extending Time Period for Invoicing 2020 Grant Funding During First Quarter of 2021; Jefferson County Administrator; StrongerTowns (dba The Production Alliance) — Farm Tour 12. AGREEMENT, Amendment No. 1 re: 2020 Lodging Tax Grant Funding; Extending Time Period for Invoicing 2020 Grant Funding During First Quarter of 2021; Jefferson County Administrator; StrongerTowns (dba The Production Alliance) — Apple & Cider Festival 13. AGREEMENT, Amendment No. 1 re: 2020 Lodging Tax Grant Funding; Extending Time Period for Invoicing 2020 Grant Funding During First Quarter of 2021; Jefferson County Administrator; Jefferson County Farmer's Market 14. AGREEMENT re: Quilcene Community Center Front Awning Repair; In the Amount of $6,100; Jefferson County Central Services; ACI Construction 15. AGREEMENT re: Breast, Cervical & Colon Health Program (BCCHP); In the Amount of $1,400; Jefferson County Public Health; Seattle King County Public Health 16. AGREEMENT re: Medicaid Administrative Claiming; No Dollar Amount; Jefferson County Public Health; Washington State Health Care Authority 17. AGREEMENT, Amendment No. 1 re: Jail Inmate Food Services; An Increase of 3.10%o for a Total of $124.75 per Meal Period plus $0.80 per Meals Serve_ d Based on Inmate Count; Jefferson County Sheriff's Office; Summit Food Service, LLC 18. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for Monday, December 28, 2020 19. MINUTES re: Special Meeting of November 19, 2020 and Regular Meeting of November 23, 2020 20. ADVISORY BOARD APPOINTMENT re: Peninsula Housing Authority (PHA); Unexpired Term to end February 24, 2024; Margaret (Peggy) Webster 21. Payment of Jefferson County Vouchers/Warrants Dated November 24, 2020 Totaling $7,854.54 and Dated December 2, 2020 Totaling $4,302.60 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 22. Payment of Jefferson County Payroll Warrants December 4, 2020 Totaling $914,888.87 and A/P Warrants Done by Payroll December 4, 2020 Totaling $859,864.44 (Records of all claims submitted for payment along with AT Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) 2 Commissioners Meeting Minutes of December 7, 2020 ADDITIONAL BUSINESS: Hearing Notice Correction: County Administrator Philip Morley noted that the hearing notice for the Affordable Housing Sales Tax was not properly noticed. Commissioner Dean moved to approve the revised hearing notice which will reschedule the Affordable Housing Sales Tax Hearing to December 21, 2020 at 1:30 p.m. Commissioner Sullivan seconded the motion which carried by a unanimous vote. PROCLAMATION re: Thanks and Appreciation to Solid Waste Division Employees: Chair Brotherton and Commissioner Dean read aloud a proclamation thanking Public Works employees for their work in keeping the Solid Waste Facility open during the pandemic. Commissioner Dean moved to approve the Proclamation. Commissioner Sullivan seconded the motion which carried by a unanimous vote. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. HEARING re: Jefferson County 2020-2021 Mid -Biennial Budget Revisions: Central Services Director Mark McCauley gave a presentation on the proposed budget revisions and County Administrator Philip Morley provided input. Chair Brotherton opened the hearing to allow for public testimony. Hearing no testimony, he closed the oral testimony portion of the hearing. He stated that deliberations and potential action will take place on December 14, 2020, with a time yet to be determined. Chair Brotherton indicated that the staffing levels at the Department of Community Development is a concern for him. Commissioner Dean stated she is concerned about the decrease in fuel tax, which will affect the County's Road Fund. She is also aware of low-income workers in Jefferson County and their need for services. HEARING re: Determination to Declare Certain County Property as Surplus: Four Corners Road Pit to Benefit Olympic Discovery Trail (ODT), Four Corners Road to Anderson Lake State Park Segment, County Project No. 18019892, Staff Report per JCC 3.57.050 Transfer: Public Works Right of Way Representative Mara Dotson provided information regarding the proposed land transfer. Chair Brotherton opened the hearing to allow for public testimony. Hearing no testimony, he closed the oral portion of the public hearing. After a brief discussion, Commissioner Dean moved to approve RESOUTION NO.83-20 re: Determination to Declare Certain County Property as Surplus: Four Corners Road Pit. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed recent meetings they attended. The meeting was recessed at 11:58 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. 3 Commissioners Meeting Minutes of December 7, 2020 U r x' CLOSED SESSION: A Closed Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Closed Session will be held from 1:35 p.m. to 2:05 p.m. with the County Administrator, Labor Consultant, Clerk of the Board/Human Resources Manager, and incoming Human Resources Manager to Plan or Adopt the Strategy or Position to be taken by the governing body during the course of Collective Bargaining, Professional Negotiations, or Grievance or Mediation Proceedings, or to Review the Proposals Made in Negotiations or Proceedings while in progress not subject to the Open Public Meetings Act under exemption RCW 42.30.140(4)(b). The Board resumed the regular meeting at 2:10 p.m. Chair Brotherton announced that the Board will be extending the Closed Session from 2:11 p.m. to 2:16 p.m. The Board concluded the Closed Session and resumed the regular meeting at 2:18 p.m. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:15 p.m. Chair Brotherton announced that the Executive Session will be held from 2:20 p.m. to 2:35 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:34 p.m. EXECUTIVE SESSION: An Executive Session was scheduled from 2:15 p.m. to 3:00 p.m. Chair Brotherton announced that the Executive Session will be held from 2:36 p.m. to 3:21 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Central Services Director regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 3:22 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 3:23 p.m. to 3:35 p.m. He also announced that the Public Records Administrator has been, and will continue to be, participating in the Executive Session. The Board concluded the Executive Session and resumed the regular meeting at 3:36 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • _ Future Agenda topics • Gardner Community Center; request for additional funding coming soon • Review of items to discuss, and Humane Society licensing agreement • County staff, workload • Combined Interlocal Agreement (ILA); upcoming combined ILA with the City of Port Townsend, Jefferson County, the Jail, District Court and City prosecution services. • Calendar Coordination • Board of County Commissioners; office rotation/schedules • Washington State Association of Counties (WSAC); request for estimate of anticipated 2021 COVID-19 response 0 Commissioners Meeting Minutes of December 7, 2020 DRAFT NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:16 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board 5 JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair David Sullivan, Member Kate Dean, Member