HomeMy WebLinkAboutJefferson County Historical Society, Gateway Visitor Center, Amendment No. 2 - 120720fit. , (1
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CONTRACT AMENDMENT #2
By and Between
JEFFERSON COUNTY
and
JEFFERSON COUNTY HISTORICAL SOCIETY
Gateway Visitor Center
For Hotel -Motel Funding 2020
This Amendment #2 is by and between JEFFERSON COUNTY (hereinafter known as "COUNTY" and
the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as "HISTORICAL SOCIETY").
WHEREAS, the COUNTY and the HISTORICAL SOCIETY entered into an Agreement on January
21, 2020 for Hotel -Motel Funding in 2020; and
WHEREAS, the COUNTY and the HISTORICAL SOCIETY amended the original agreement on July
6, 2020; and
WHEREAS, the parties desire to further amend the terms of the agreements; and
WHEREAS, in recognition of the unavoidable disruption to tourism activities from the COVID-19
pandemic, the HISTORICAL SOCIETY has volunteered to reduce the amount of their 2020 grant funding; and
WHEREAS, on October 7, 2020 the Jefferson County Lodging Tax Advisory Committee (LTAC)
reviewed and recommended to the Board of County Commissioners to amend their current funding agreements
to allow grant recipients to invoice up to the amount of their voluntary 2020 funding reduction, during the 1 st
quarter of 2021;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the
Agreement executed on January 21, 2020 and amended on July 6, 2020 is hereby further amended as follows:
1. Paragraph 6 of "Section 3: Responsibility of Jefferson County" of the July 6, 2020 amended agreement is
hereby amended as follows:
6. The $10,465 reduction from 2020 will be made available during the 1st quarter of 2021 for potential
use by the HISTORICAL SOCIETY to promote Jefferson County in 2021.
2. "Section 5: Term" of the January 21, 2020 agreement is hereby amended as follows:
This agreement shall be for a term of fifteen (15) months, commencing on January 1, 2020 and ending on
March 31, 2021. The reports referenced in Section 2, will be due January 31, 2021 and February 28, 2021.
3. All other terms and conditions of the original Agreement executed on January 21, 2020 and amended on
July 6, 2020 will remain the same.
APPROVED and signed this day of December, 2020.
JEFFERS N COUNTY
Attest:
BOARD COMMISSIONERS
Gallaway,
Carolyn CMC
Greg rotherton, Chair
Deputy Clerk of the Board
Ap�proved as to F7
JEFFERSON COUNTY HISTORICAL SOCIETY
.
Philip Hunsucker, S ell Leavens, irector
Chief Civil Deputy Prosecuting Attorney
Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: December 1, 2020
SUBJECT: AGREEMENT, Amendment #2 re: 2020 Lodging Tax Funding; To
Allow Grant Recipients to Invoice up to the Amount of their Voluntary
2020 Funding Reduction during the 1st Quarter of 2021; Jefferson
County Historical Society — Gateway Visitor's Center
STATEMENT OF ISSUE:
2020 Lodging Tax Funding Recommendations from the Lodging Tax Advisory Committee (LTAC) to
extend the invoicing of 2020 funds through the 1st Quarter of 2021.
ANALYSIS:
The Lodging Tax Advisory Committee have submitted a recommendation the County Commissioners to
authorize amendments to the 2020 contracts. The amendments would allow grant recipients to invoice up
to the amount of their voluntary 2020 funding reduction, during the 1st quarter of 2021. All recipients will
be given the opportunity to amend their 2020 funding agreement. On October 26, 2020, the BOCC
approved the LTAC's recommendation.
FISCAL IMPACT:
No impact. The funds have been budgeted in 2020. Due to the COVID 19 pandemic there has been a
decrease in tourism. 2020 grant recipients were asked to make any reductions with the understanding that
any reduction would be earmarked for potential use to promote Jefferson County in 2021, contingent on a
recommendation by the Lodging Tax Advisory Committee to award those funds in 2021 and approval by the
Board of County Commissioners.
RECOMMENDATION:
Approve the LTAC's recommendation authorize amendments to the 2020 funding contracts to allow grant
recipients to invoice up to the amount of their voluntary 2020 funding reduction, during the 1 st quarter of
2021.
;REVIEWEDBY:
Ph lip rley, Co ty dministrator e
CONTRACT REVIEW FORM
CONTRACT WITH: JC Historical Society —Gateway Visitor Cntr TR-A ' -1WCC 2020-32
(Contractor/Consultant)
CONTRACT FOR: Amend #2 for 2020 Lodging Tax Funding TERM: 3/31 /21
COUNTY DEPARTMENT: County Administrator
For More Information Contact:
Contact Phone #:
RETURN TO: Leslie Locke
(Person in Department)
AMOUNT: $10,465
Revenue
Expenditure
Matching funds Required
Source(s) of Matching Funds
RETURN BY: ASAP
(Date)
PROCESS: ❑
Exempt from Bid Process
❑
Consultant Selection Process
❑
Cooperative Purchase
❑
Competitive Sealed Bid
❑
Small Works Roster
❑
Vendor List Bid
❑
RFP or RFQ
❑
Other
Step I : REVIEW BY 7RIS T
Review
Date Revi e
APPROVED FORM ❑ Returne or revision (See Comments)
Comments
Step 2: REVIEW BY P SEA G ATTORNEY
Review by: C'. Philip C. Hunsucker
Date Reviewed: �� Z Chief Civil Deputy Prosecuting Attorney
APPROVED AS TO FORM ❑ Return d for revision (See Comments)
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK
MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract(s), Agenda Request, and Contract Review form. Also, please send 2 copies of
just the Contract(s) (with the originals) to the BOCC Office. Place "Sign Here" markers on all places the
BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
Kate Dean, District 1 David W. Sullivan, District 2 Greg Brotherton, District 3
December 8, 2020
Jefferson County Historical Society
Shelly Leavens
540 Water Street
Port Townsend, WA 98368
Re: Agreement Amendment No. 2 for 2020 LTAC Funding — JCHS Gateway Visitor Center
Dear Ms. Leavens,
Enclosed for signature are two (2) original amendments for 2020 Lodging Tax Funding. Please
sign both originals, keep one original for your records and return the second original to the
address listed above.
The amendment is to allow grant recipients to invoice up to the amount of their voluntary 2020
funding reduction during the 1" quarter of 2021.
Thank you for your assistance.
Sinjere,
eshe Locke
Executive Assistant
Enclosure
Phone (360) 385-914Q Pax (360) 385-9352 jeffbocc'acojefferson,wa.us
AGREEMENT FOR 2020 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES
HISTORICAL SOCIETY
OLYMPIC PENINSULA GATEWAY VISITOR CENTER
This Agreement is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as
"HISTORICAL SOCIETY").
WHEREAS, the HISTORICAL SOCIETY is a non-profit corporation of the State of
Washington; and
WHEREAS, the COUNTY desires to promote tourian by providing information to guests,
supporting and staffing the Gateway Visitor Center in unincorporated Jefferson County, as well as
promoting tourism through participation at workshops, conferences and regional organizations, as
authorized by Chapter 67.29 RCW and Jefferson County Code Chapter 3.25; and
WHEREAS, the COUNTY wishes to create and operate a visitor center that can be a
destination itself, a place to learn about Jefferson County and visitors can be encouraged to spend
time in the County, not just a place to pick up brochures; and
WHEREAS, the COUNTY envisions that the HISTORICAL SOCIETY will create
opportunities to generate revenue through gift shop sales, charges for services (stocking brochures,
etc.), all of which will be retained by the HISTORICAL SOCIETY; and
WHEREAS, management of the visitor center will be at no cost to the HISTORICAL
SOCIETY with all reasonable expenses being paid for by the COUNTY; and
WHEREAS, the Jefferson County Lodging Tax Advisory Committee reviewed and
recommended ftuiding the lodging tax proposal by the HISTORICAL SOCIETY to operate the
Gateway Visitor Center;
NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and agreements
herein, the parties agree as follows:
SECTION 1: SERVICES TO BE PERFORMED
The HISTORICAL SOCIETY shall use its capabilities and utilize the funding provided under this
agreement to continue and update the ongoing performance of the following tourism promotion
services, as outlined below:
1. Act as a pass through agency for the purpose of staffing and operating the Gateway
Visitor Center, including scheduling hours of operation, receiving and processing
information requests, routine grounds maintenance, payment of utilities and other
activities necessary to maintain the Gateway Visitor Center as a point of visitor
contact and education: Provide entry and updates in coordination with other tourism
Page: l of 11 Historical Society — Gateway Visitor Center
promotion organizations on Facebook and on www.olympicpenninsula.org, the
latter including web pages for the Olympic Peninsula Gateway Visitor Center, Tri-
Area and Port Ludlow, and perform additional tourism promotion activities
consistent with the Itemized List of Proposed Promotion Services attached hereto
and incorporated herein as Exhibit A.
2. Act as a pass through agency for the purpose of providing the staff function to
represent the COUNTY on local, regional, and statewide tourism organizations and
activities, to promote tourism in the unincorporated areas of Jefferson County.
3. Prepare and submit an annual budget request to the Board of Commissioners for the
staffing and operating of the Gateway Visitor Center.
SECTION 2: RESPONSIBILITIES OF THE HISTORICAL SOCIETY
1. On or before January 31; April 30; July 31; October 31, 2020; and January 31, 2021,
provide to the COUNTY:
• A quarterly report of the use, services, programs and activities of the
Gateway Visitor Center under this Agreement for the prior quarter,
• A quarterly financial statement detailing revenues, expenses and cash
balances for the prior quarter, and for the final quarter report, the financial
statement shall also include a detailed financial statement for all 2020.
2. On or before January 31 (OR upon execution of this agreement, whichever is later);
April 30; July 31; October 31, 2020, provide to the COUNTY:
• A billing statement requesting payment of Hotel -Motel Funding for the
current quarter.
3. For a minimum of six (6) years, maintain documented proof of payments made,
contracts executed, and other expenditures authorized under this Agreement.
Upon reasonable notice, provide access to County or State representatives to audit
those records.
4. Funding provided by this Agreement may only be expended on the services
described in Section 1 of this Agreement. Any monies used for other services or
purposes shall be refunded to Jefferson County. Any monies under -expended of
the total funding allocated under this Agreement shall be refunded to Jefferson
County by January 31, 2021.
5. By February 290 of each year provide the following information on Exhibit B,
attached hereto and incorporated by reference for the previous year.
a. Each festival, event, or tourism facility owned and/or operated by Gateway
Visitor Center.
Page: 2 of 11 Historical Society — Gateway Visitor Center
b. The amount of lodging tax revenue allocated for expenditure (whether
actually expended or not) by the Gateway Visitor Center on each festival,
event or tourism facility.
C. Estimated number of tourists served at each festival, event or tourism
facility. ("Tourist" includes persons traveling more than 50 miles to the
location of the event, festival or facility and overnight stays in the area).
d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as
hotels, motels, resorts, bed and breakfasts, or commercial campgrounds).
e. Measurements that demonstrate the impact of increased tourism attributable
to the event, festival or facility.
SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY
1. The COUNTY will provide the HISTORICAL SOCIETY fiuiding from Hotel -
Motel Tax receipts to be used in support of their responsibilities as defined under
this agreement.
2. Said funding is in the sum of $72,500. Quarterly payments of $18,125 will be made,
beginning with the fast quarter of 2020. Payments are to be predicated on quarterly
reports defined in Section 2. The COUNTY will make payment on the first available
billing cycle of the quarter.
4. Consult with the HISTORICAL SOCIETY on all decisions regarding design and
site considerations.
5. The HISTORICAL SOCIETY assumes no responsibility for the maintenance and
upkeep of the Gateway Visitor Center. The COUNTY shall keep the Center and the
entries immediately adjacent thereto in a neat, clean and safe condition, maintain the
glass of all windows and doors thereof, and maintain the Center and entries thereto
in a good state of repair. The COUNTY shall also maintain and repair the electrical
and other utility systems within the Center together with the roof, exterior walls and
foundations thereof.
SECTION 4: DEFINITION:
Pass Through Agency: The term pass through agency shall mean that the HISTORICAL SOCIETY
shall act as the fiscal agent for the operation of the Gateway Center. The HISTORICAL SOCIETY
shall not incur any additional financial liability for the operation of the Gateway Center in excess of
the sum listed in Section 3 above.
SECTION 5: TERM
This Agreement shall be for a tern of one year, commencing on January 1.2020 and ending on
December 31, 2020, except for the reports referenced in Section 2, due January 31, 2021 and
February 28, 2021.
Page: 3 of 11 Historical Society — Gateway Visitor Center
SECTION 5: ASSIGNMENT
Either party to the agreement shall not assign this Agreement, except by signed amendment.
SECTION 6: MODIFICATION
This Agreement may be modified by mutual written agreement executed by both parties.
SECTION 7: TERMINATION
The Agreement may be terminated, in whole or in part, by the County upon thirty (30) days written
notice in the event expected or actual revenue from the Hotel -Motel Tax is reduced or limited in
any way, or for non-performance of duties under this Agreement, or for any reason. The
HISTORICAL SOCIETY may terminate this Agreement upon thirty (30) days written notice to the
COUNTY. In the event of termination under this clause, the County shall be liable to pay only for
services rendered prior to the effective date of termination. If termination covers a period for which
payment has already been made, HISTORICAL SOCIETY shall refund to the COUNTY a pro-
rated share of the payment based upon the balance of time remaining in the paid period, unless
otherwise negotiated.
SECTION 8: HOLD HARMLESS
The HISTORICAL SOCIETY shall indemnify and hold the COUNTY, and its officers,
employees, and agents harmless from and shall process and defend at its own expense, including
all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity
arising in whole or in part, directly or indirectly, from the HISTORICAL SOCIETY's negligence
or breach of any of its obligations under this Agreement; provided that nothing herein shall
require the HISTORICAL SOCIETY to indemnify the COUNTY against and hold harmless the
COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its
officers, employees and agents, and; provided further that if the claims or suits are caused by or
result from the concurrent negligence of: (a) the HISTORICAL SOCIETY's agents or employees;
and, (b) the COUNTY, its officers, employees and agents, this indemnity provision with respect
to claims or suits based upon such negligence, and/or the costs to the COUNTY of defending
such claims and suits, etc., shall be valid and enforceable only to the extent of the HISTORICAL
SOCIETY's negligence, or the negligence of the HISTORICAL SOCIETY's agents or employees.
The HISTORICAL SOCIETY specifically assumes potential liability for actions brought against
the COUNTY by the HISTORICAL SOCIETY's employees, or any other persons engaged in the
performance of any work or service required of the HISTORICAL SOCIETY under this
Agreement and, solely for the purpose of this indemnification and defense, the Contractor
specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The
HISTORICAL SOCIETY recognizes that this waiver was specifically entered into pursuant to
provisions of RCW 4.24.1 l 5 and was subject of mutual negotiation.
Page: 4 of 11 Historical Society — Gateway Visitor Center
SECTION 9: INSURANCE
The HISTORICAL SOCIETY shall obtain and keep in force during the term of the Agreement, or
as otherwise required, the following insurance with companies or through sources approved by the
State Insurance Commissioner pursuant to RCW 48.
The HISTORICAL SOCIETY shall maintain Workers' Compensation coverage as required
under the Washington State Industrial Insurance Act, RCW Title 51, for all HISTORICAL
SOCIETY employees, agents and volunteers eligible for such coverage under the Industrial
Insurance Act.
SECTION 10: INDEPENDENT CONTRACTOR
The HISTORICAL SOCIETY and the COUNTY agree that the HISTORICAL SOCIETY is an
independent contractor with respect to the services provided pursuant to this agreement. Nothing
in this agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the HISTORICAL SOCIETY nor any employee of the
HISTORICAL SOCIETY shall be entitled to any benefits accorded County employees by virtue
of the services provided under this agreement. The COUNTY shall not be responsible for
withholding or otherwise deducting federal income tax or social security or for contributing to
the state industrial insurance program, otherwise assuming the duties of an employer with respect
to the HISTORICAL SOCIETY, or any employee, representative, agent or contractor of the
HISTORICAL SOCIETY. The HISTORICAL SOCIETY shall be responsible for all applicable
withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations,
and all other obligations of an independent organization.
SECTION 11: COMPLIANCE WITH LAWS
The HISTORICAL SOCIETY shall comply with all Federal, State, and local laws and ordinances
applicable to the work to be done under this Agreement. This Agreement shall be interpreted and
construed in accord with the laws of the State of Washington and venue shall be in Jefferson
County, Washington.
SECTION 12: DISCRIMINATION PROHIBITED
The HISTORICAL SOCIETY with regard to the project to be completed under this agreement,
will not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed,
color, national origin, honorably discharged veteran or military status, or the presence of any
sensory, mental, or physical disability or the use of a trained dog guide or service animal by a
person with a disability, unless based upon a bona fide occupational qualification in the selection
and retention of employees, materials, supplies, contractors or subcontractors.
Page: 5 of 11 Historical Society — Gateway Visitor Center
SECTION 13: INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the County and the HISTORICAL SOCIETY and supersedes all prior
negotiations, representations, or agreements written or oral. This agreement may be amended
only by written instrument signed by both the County and the HISTORICAL SOCIETY.
APPROVED and signed this ?/Cday of �W1WV , dv2v.
Attest:
C'f 6�
Caro Gallaway, C1VIC
Deputy Clerk of the Board
Appmved as to Form:
a. e. / 4 6 � L 111il'. '.
Philip Hunsucker,
Chief Civil Deputy Prosecutor
JEFFE COUNTY
OMMI RS
Chair G�.e y 8•af�i�.
RCA
F
cial
d cial
Page: 6 of 11 Historical Society — Gateway Visitor Center
EXHIBIT A
Itemized List of Proposed Tourism Promotion Services
And HISTORICAL SOCIETY Lodging Tax Budget
Tourism Promotion Services
The Olympic Penimmila Gateway Visitor Center has been open 362 days a year source 2007, and, is
managed the Jefferson County I Iimorical Sockly. lire Gateway Visitor (:enter pmvidcs informational
service to the traveling public: on a daily basis at the Center, located at the Junction of I lighway 104 and
Highway 19. The Gatoway tourism message is keyed to support husinea in Jef onion County. Thu
Gateway Center is actively guiding, omplil'yin& and pnmxXing extended stays with tourism focu.4ed
information presented to travelers. Longer stays by the traveling public ctmvert'as kffason Couty's
informational advertising about the Olympic, Peninsula into heads in beds, fat on the ground and dollars
in the cash registers of Jeffaaon County. It should he noted that at the end of July 20191 Tourism related
Lodging Tax eol ections we rye 3.0"f. over colW- ions to same date in 2018.
The Gateway Visitor Center has served over 6,000 oxaite travelers through the: end of Gptanber. 2019.
We have also etmtacted over 30.000 potential visitors through our, request based, Hulk Mailing pmgrwn,.
and odwr off -site pnntrams to end of September in 2019. 'lbe Gateway also provides finding and
oversitc for an active and informative prCxncr in the Internet on Fwcbook. and at
o „%% rrrj�„��hmpii.pt nin�tsla ri�n, sod a,ttti.t�l�atpr�lx niu�rila ��r��
In insuring on this information our volunteers have contributed over 750 htwrs so for this year rc► maintain
this service. We could not: provi& this extensive service on a frugal budget w•idrout drew enthusiastic
volunteer Amha x%adom for kfferson County. Inside the Gateway Visitor Center our pex$tmuil service and
word of mouth information is taibred to visiur nods that often pnxrunles loom stays and return visits to
the Peninsula. In Corrveniot �audics tkxw by WA State and others. "Word of Mouth" information is
mvpie d as the nx* powerful general marketing ItW in the Tmxism aroma year after year.
%raft`' at the Center also woks in panncnlrip with the Jd ersoxn County To►urion Ctxwdiratting Council.
TCC. and the Olympic Peninsula Tourism Commisxiom, OPTC, in developing and providing focused
Marketing Pnrgrarrro and articulate information for the traveling public as de crihed heltrw.
As mentioned hriefh abcwe we alw pruvidc for sfaf %ervice and funding in ether marketing ventues. for
Jefferson Courty, So far in 2019 staff is spending more tluut 3f. a of manaw-menl time mtmthly in
development. Moductaxr, and manuerumcr ofprograms outside the Vi(:. 'I hi%time includes work si
CC and OP11' pn►grana markeing Jefferson County and the (Nympic Peninsula. 'fhiK year floe Visitty
Canter dedication in fttnding to these erndeavm at end of Scplcrnbcr outside the C.cocr is over I r% of
our of 2019 hudgel.
As mentioned, one of the maw important yta dy promotions in torms of contact beyond the (.enter is a
monthly Hulk Mailing of individual requests for information tm Jeffi" s ('truray and the Olympic
Peninsula. After a 37% increase in 2019 thc-sc nNtwats are down so fur this yew to date fame 2018 by
about I(!:. 'fhr,e rcyucsts fur more information from our website and other vooumec are vm%wcnxl by Ihw
Milk Mailing program. For this requested fultillrtnerrt O ialewn) Visitor Ccnicv manager again worked with
f he 0. 11. houri.rrt Commission sub-4.vmmittcc for development of printed fxo►rnoxit-wal pious placed in
mailin& including tlrc Jcffor%tm County Activities clap.
Page 7 of I I Jefferson County Historical Society — Gateway Visitor Center
(). I'. Tourism (commission sub -committee fix devcknptttcnt of printed promotional pie, placed in
mailing, including the leffemon C.'oxanty Activities Map.
A. in the past, the (;atcway manager, is again involved as lead in production ofetaany Jeffe.-rsoxa County
related primed publications. Tlx: )cf crson County Activity Map, Olympic Peninsula Travel Planner, the
1rlTetson County. Lcadcr- Getaway Gunk. and J. C. Lodging list for all these pnxluctions. The Gateway
has alkwated a substantial ofour yoody budget. to date, directly on these out of house prt►ttaotions, nut
including malToaversight. As part of this out of lkmiw. Activity Map promotional, proja:l we an also the
hub for this publication's fulfillmcm ruNucsis, mailing or delivery, to outer Visitor Center sites. C'ltarnbers
of Commerce, and husitee m in Jefferson. Clallam County, and 1-5 region.
Beyond our "J. C. Activity Map" and productions mentiamcd above. the gateway Visitor C'cnter .tall'
worked w evt>!vc Advertising Promothwis with a numhcr of Peninsula Marketing agencies lag year.
including the lefitemmi County Tourism Coordinating t mincil, and the Olympic Peninsula't(Hrri,an
C'<xnmi%,-im. A few of thou promotional efroAs that are focused by these partncMi ips, ranks from all the
l(xal festivals, Jefferson Coftnity Fanners Markets, many events, like the O vikxne hair, fort I ladlock
Block Park. and paeans, anal Jefferson County I limorical Society West Fnd Weekerael.
As mentioned above the Gateway is also involved in wagoing hosting of informatkx1 al veeaeres on our
variou, Peninsula related Internet sites. Gateway Visitor Center provide% f.wcmight and funding to our
comprehensive totwisnr wcbsilcs. tt ti� �t.t ll�+;+;)1� ntplclkllin: Ul.I,C=:�111., �� ,+ a ulr UI(1ic(x�tillSUl[t.�+fe. stet a
yearly hemir and, and an active Fam4xadt site for 1etTetson C' VAM) as well. Ow lnwnwt sites massage l by
the Gateway at broth experienced gains in vixittxx. Char Social Media on our facchook Gatcway Visitor
Center site has tosser enje>,veel a gain in views so far this year, and is +t3 tea Peninsula activity vicwr.
behitki the C)lympia: National Park. iutd .%eyuim's local site. With 390/a tofth at total growth in Mobik
phone usage as acceec to the Internet the Gateway i% fix:tasod on increased ovensite and furxiing leer these
newer intermK needs by making (tear ,iks phone friendly. We are cooing growth in this Internet si -hw of
our marketing artd will continue nttr efforts in this area in p7trtnciship with all marketing agencies on the
Olytt>i►ic: Peninsula. These Coordinated digital media campaigns have proven vcry successful fax dw
Gatcway. our Focebtx►k pages remains at the top asocial media platform.
Onr investment in these Internet wnuos cotnntand interest in our ame-of-a-kind communities and all of
the natural attrac:licons on the Peninsula. Dw Gatcway coordinates and communicates all important
tpxImes related to i Iwy 101 consinrtaitm and all updates relating to the Olympic National Park, I ttxxi
Canal Bridge, mkl tAhcr 16urism related need:. This level of real time accurate infbintalitota contributes
krone hitch vi.ilUf salisfaclitm rating, kite pravidinit reliable, relevant and rc.punsiblc travel infi�rtntetiton.
'I hwugh our hard work collaborative partnermhipx the Gateway highligId% topputttaniticcs for enjoying the
Olympic Peninsula on a dail► hasi,. With special ftocus on winter, %pring and fall campaigns emphasising
1'he bounty Hof ruvmatio nal and leisure available Goa the county mstern edge e tm row Matsto nc Island.
TO rxpkariug the "hidden gems" of mor small towns or experiencing tear wild Pm:iftc Coot. I he t )lympic
Peninsula Cateway Visitor t cwer'i marketing emleavom have played a putt in crm ing the cutmnt year
fill dale irkresse over projected Jetlnra.m County Lodginp 'tax colt -them to date in 20114. t he tiatawer
frxakv forward to continuing its work in promoting k1l mum Omnly husincvws from the ikxxi C'aratel to
our Pacific Reachry
Page 8 of 11 Jefferson County Historical Society — Gateway Visitor Center
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Page 9 of 11 Jefferson County Historical Society — Gateway Visitor Center
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( K y CONTRACT AMENDMENT #1 Are_
.� By and Between 1 No .
CC - -�,'� , • I ', JEFFERSON COUNTY 1 v
and
(' JEFFERSON COUNTY HISTORICAL SOCIETY
^� Gateway Visitor Center
J� For Hotel -Motel Funding 2020
This Amendment # I is by and between JEFFERSON COUNTY (hereinafter known as "COUNTY" and the
JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as "HISTORICAL SOCIETY*).
WHEREAS, the COUNTY and the HISTORICAL SOCIETY entered into an Agreement on January 21, 2020
for Hotel -Motel Funding in 2020; and
WHEREAS, the parties desire to amend the terns of that Agreement; and
WHEREAS, in recognition of the unavoidable disruption to tourism activities from the COVID-19 pandemic, the
HISTORICAL SOCIETY has volunteered to reduce the amount of their 2020 grant funding; and
WHEREAS, on May 19, 2020 the Jefferson County Lodging Tax Advisory Committee (LTAC) reviewed and
recommended a reduction in the amours of $10,465;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the Aunt
executed on January 21, 2020 is hereby amended as follows:
I. Paragraph 4 is added to "Section 1: Services To Be Performed" of the January 21, 2020 Agreement as follows:
4. In recognition of the unavoidable disruption to tourism activities from the COVID-19 pardernic, the
HISTORICAL SOCIETY may substitute other Promotion Services in 2020 in using the funding provided
through this Agreement, upon prior pion of an itemized list to the Lodging Tax Advisory Committee
(LTAC) and affirmative vote by the LTAC recommending that the HISTORICAL SOCIETY proceed with the
proposed substitution. In such case no amendment to this Agmemart shall be required and the HISTORICAL
SOCIETY may use the fimding to perform the substitute Promotion Services in 2020.
2. Paragraph 2 of "Section 3: Responsibility of Jefferson County" of the January 21, 2020 Agreement is hereby
amended as follows:
2. The County recognizes that an original allocation to HISTORICAL SOCIETY of S72,500 in Hotel -Motel
funds to operate the Olympic Peninsula Gateway Visitor Carter and promote Jefferson County has
voluntarily been reduced by S10,463 because of the impacts of the COVID-19 pandemic, resulting in an
allocation of $62,035 in 2020. Therefore, finding is in the sum of $62,035 for 2020. First and Second
Quarter Payments totaling S35,225 have been issued to the HISTORICAL SOCIETY. Third and Fourth
Quarter payments to the HISTORICAL SOCIETY will be in the amount of $13,405 per quarter. Payments
are to be predicated on quarterly reports defined in Section 2. The COUNTY will make payment on the
first available billing cycle of the quarter.
Paragraph 6 is added to "Section 3: Responsibility of Jefferson County" of the January 21, 2020 Agreement as
follows:
6. The S 10,465 reduction from 2020 is earmarked for potential use by the HISTORICAL SOCIETY to promote
Jefferson County in 2021, contingent on a reconune elation by the Lodging Tax Advisory Committee to award
those funds to the HISTORICAL SOCIETY in 2021 and approval by the Board of County Commissioners.
4. All other term and conditions of the original Agreement executed on January 21, 2020 will remain the same.
APPROVED and signed this 60 day of July, 2020.
Attest:
Carol�yr�allis'way,
Deputy Clerk of the Board
Approved as to Form:
- 7/2/2020
Philip Hunsucker,
Chief Civil Deputy Prosecuting Attomey
JEFFERSOA COUNTY
O C MISSIONERS
Chair
JEFFERSON COUNTY HISTORICAL SOCIETY