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HomeMy WebLinkAbout122120_ca09Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 21, 2020 SUBJECT: AGREEMENT, Amendment No. 2 re: Leadership and Team Development Services; Total Amount Not to Exceed $144,720; Jefferson County Administrator; Demarche Consulting Group — Linda Paralez STATEMENT OF ISSUE: Extension of Services to include Leadership and Team Development — Amended Statement of Work to Support Justice, Diversity, Equity, and Inclusion Training FISCAL IMPACT: Total Contract amount not to exceed $144,720 RECOMMENDATION: The Commissioners are being asked to approve this agreement. JEWED BY: 1( ' _miDate Morley, y SUPPLEMENT NO.2 - PROFESSIONAL SERVICES AGREEMENT FOR DEMARCHE CONSULTING GROUP The Professional Services Agreement for Demarche Consulting Group, by Jefferson County and the Demarche Consulting Group, executed on July 15, 2019 for Leadership and Team Development: Jefferson County Community Development (the Agreement), as amended by Supplement No. 1, executed on November 4, 2019 is hereby amended as described in this Supplement No. 2. A. Section 1. Project Designation of the Agreement is hereby amended as follows: 1. Project Designation. The Contractor is retained by the County to perform the following Project: "Leadership and Team Development Jefferson County Community Development Department." In addition, the contractor is retained to provide "Interim Leadership Services" pursuant Supplement No. 1, and "Leadership and Team Development to Support Justice, Diversity, Equity and Inclusion" pursuant to Supplement No. 2. B. Section 2. Scope of Services of the Agreement is hereby amended as follows: 2. Scope of Services. Contractor agrees to perform the services identified on Exhibit "A" pages 7 -9 in the attached hereto including the provision of all labor. Contractor also agrees to perform the Interim Leadership Services as identified on Exhibit "B". Contractor also agrees to utilize Demarche Consulting Group's Vice President Patricia Davis to perform the Leadership and Team Development to Support Justice, Diversity, Equity and Inclusion services as identified on Exhibit "C". C. Section 3. Time of Performance of the Agreement is hereby amended as follows: 3. Time for Performance. This Agreement shall commence upon final approval and continue through until completion of all tasks or June 30, 2020, whichever is sooner. The Contractor shall perform all Leadership and Team Development Jefferson County Community Development Department services pursuant to this Agreement as outlined in Exhibit "A". For Interim Leadership Services as provided in Supplement No. 1, work shall commence on November 4`h, 2019 through April 30, 2020. For Leadership and Team Development to Support Justice, Diversity, Equity and Inclusion services as provided in Supplement No.2 and Exhibit C, work shall commence on May 1, 2020 through June 30, 2021 or completion of all tasks, whichever is sooner. Work performed consistent with this Agreement including its Supplements during its term, put prior to adoption of this Agreement including its Supplements, is hereby ratified. Time is of the essence in the performance of this Agreement. D. Paragraph a. of Section 4. Payment of the Agreement is hereby amended as follows: a. Payment for the Leadership and Team Development Jefferson County Community Development Department work provided by Contractor shall be made as provided on Exhibit "A" for Leadership and Team Development page 10 attached hereto, provided that the total amount of payment to Contractor shall not exceed $46,960 without express written modification of the Agreement signed by the County. Payment for the Interim Leadership Services shall be made as provided on Exhibit B, attached hereto, provided that the total payment to Supplement No. 2 — Demarche Consulting Group Page 1 of 7 contractor for Interim Leadership Services shall not exceed $97,760 without express written modification of the Agreement signed by the County. Payment for Leadership and Team Development to Support Justice, Diversity, Equity and Inclusion services shall not exceed $5,000, as provided in Exhibit C. E. All other provisions of the Agreement as adopted on July 15, 2019 remain in effect except as expressly modified by Supplement No. 1 adopted on November 4, 2019, and by Supplement No. 2. F. Supplement No. 2 shall take effect immediately upon execution by all parties. DATED this day of December, 2020. JEFFERSON COUNTY BOARD OF COMMISSIONERS DEMARCHE CONSULTING GROUP Greg Brotherton, Chair Date inch Paralez, h.D., Presicknt Date Kate Dean, Commissioner Date David Sullivan, Commissioner Date Approved as to form only: SEAL: ATTEST: Carolyn Gallaway Deputy Clerk of the Board Date Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney Supplement No. 2 — Demarche Consulting Group Page 2 of 7 EXHIBIT C "The secret of change is to focus all of your energy, not on fighting the old, but on building the new. " -Socrates LEADERSHIP AND TEAM DEVELOPMENT AMENDED STATEMENT OF WORK TO SUPPORT JUSTICE, DIVERSITY, EQUITY, AND INCLUSION TRAINING ■ Supplement No. 2 — Demarche Consulting Group Page 3 of 7 LEADERSHIP AND TEAM DEVELOPMENT October 1, 2020 Proposed and Updated Statement of Work for Supplement No. 2: In light of Jefferson County's commitment to addressing implicit bias in the County, Demarche Consulting proposes providing support, training, consultation, and facilitation services in the following areas: 1. Education and Awareness • Leadership Education o Patricia Davis will conduct a debrief session with each of 20-24 participants from the County's October 23, 2020 Leadership Circle on Implicit Bias, and provide assistance to department elected officials and directors in evaluating a menu of education and training opportunities on implicit/institutional bias, and provide assistance to department leadership planning for how they wish to provide initial awareness and education for departmental staff that is appropriate to the needs and culture of each department. o Progress and significant issues in conducting the debrief sessions will be reported to County Human Resources and the County's planning group on implicit bias. ■ Staff Education ■ Coaching ■ Facilitation ■ Workshops o Patricia Davis will coordinate with the County on scheduling DEI Workshop Modules, and will offer each of eight (8) DEI Workshop Modules three (3) times within a week (early, afternoon, and late afternoon), across +/- (ten) 10 weeks — See description of modules in Attachment 1 to Exhibit C. ■ This will allow anyone to join at a time that is most convenient for the team or individual ■ Only one session is mandatory, but anyone can attend multiple sessions as they choose ■ Demarche will capture attendance and deliver to Jefferson County Human Resources o Each module will be 45-60 minutes delivered via Zoom or other video platform. Work within the areas above may be further defined by the County upon consultation with Demarche Consulting Group's Patricia Davis, provided all work is performed within the approved budget, below. Demarche CONSULTING GROUP Supplement No. 2 — Demarche Consulting Group Page 4 of 7 LEADERSHIP AND TEAM DEVELOPMENT October 1, 2020 Budget: We propose amending our original agreement for Leadership and Team Development for the Department of Community Development to support this work. With acceptance from Patty Charnas/DCD Director, we use a portion of the remaining budget for DEI (Diversity, Equity, and Inclusion) training for specific departments within Jefferson County. $46,960 Original/Existing Contract with Jefferson County, Department of Community Development $21,586 Billed to Date $28,374 Remaining We recommend setting aside approximately $5000.00 of the budget for minimal DEI Consultant training support. Any additional tasks within the scope of work and authorized in advance in writing by the County may be billed at $235/hour, provided that total expenditures under the scope of work for Supplement #2 shall not exceed $5,000. Demarche CONSULTING GROUP Supplement No. 2 — Demarche Consulting Group Page 5 of 7 LEADERSHIP AND TEAM DEVELOPMENT October 1, 2020 ATTACHMENT 1 TO EXHIBIT C dt!5emarche C 1) % S 0 i T i N, r2 P T'J P DEI Workshop Modules These will be a eambmatian of rainings, dialogs, video, and exercises 1. Language A workshop on shared language designed to give groups the language to engage in courageous conversations about race and racism confidently One of the most common core buildiing blocks for racWly equitable work is the need for a shared language_ We cannot assume that we are referrft to the same issues when we use the same terms_ More often than not, racial equity work stalls because we use the same terms with one another but meaning different things. The results can be confusing and harmful, and its worst stifles transformation anti creates mistrust. To achieve racial equity, we have to lean into the discomfort and get comfortable engaging in challenging conversations around race and racism. We will create operational definitions to support da" in communication. 2. Systemic Racism We will discuss structural, systemic, and institutional racism and the deep roots of systemic racism in society, and hour to recognize it. We will identify where systemic racism may be in your organization, how to recoggni?e it, and the impact on people who are different. The content may challenge deeply held bebefs and assumptions about themselves and society. It may raise questions and issues related to race, evoke a wide range of emotions and interpersonal conflict_ We wild touch on the ways structural laws disenfranchise groups of people — voting, medical, infrastructure, broken treaties, and more_ 3. Preaudice/Discrimination/Racism The terms are not equal and not interchangeable. We wig learn to understand the ckfference between what these words mean_ This workshop will cover recognized forms of prejudice and diseriminatbn, such as racism, sexism, antiserritism, and heterosexism, and interseakmlity. 4. Micro Aggressions What is a microaggression? How am I exhibiting n-kcro-aggressive behavior? What happens to people that experience micro -aggressions? Ra6al microaggressions are the brief and everyday slights, insults, indignities, and denigrating messages sent to people by other well-intentioned people unaware of the hidden messages being communicated. Together we will create awareness, explore the o4itcome5, and discover techniques and behaviors that will significant4l minimize harm_ Demarche CONSULTING GROUP Supplement No. 2 — Demarche Consulting Group Page 6 of 7 LEADERSHIP AND TEAM DEVELOPMENT October 1, 2020 91- emarche iC1K,0 T Mr; 1 Pt P DEI Workshop Modules 5. Implicit Bias Awareness is the first step! Research suggests that the conscious awareness of one's own implicit biases is a critical first step for counteracting their influence. Implicit Bias operates outside of our consdous awareness_ Implicit biases are pervasive. They can challenge even the most well-intentioned and egalitarian -minded individuals, resulting in actions and outcomes that do not necessarily align with explicit intentions. Even well-intentioned individuals can act in ways that produce inequitable outcomes for different groups_ Implicit biases are unconscious and involuntarily activated, we are not even aware that they exist, yet they can have a tremendous impact on decision making. 6. Privilege/Socialization Privilege is where one is not cognizant of the racial dynwarnics that systemically berwfitting white people and c6sadvefntage people of color. We will discuss what it is, recognizing it in self and others, and explore what actions you can take to change your habits/thinking? 7. Bystander Training Tips, Tools, and resources to learn how to identify and take action safely What would you do in a given situation? Being a bystander is easy, but appropriate bystander intervention is the most beneficial course of action_ Take charge of your community and speak up when something is wrong or potentiaNly harmful. Statistics show that about 80% of people will help in a given situation if they are alone, and only 2We of people will help in a given situation when others are present_ 8. Taking Action What can I do in my community? At work? In my family? Demarche CONSULTING GROUP Supplement No. 2 — Demarche Consulting Group Page 7 of 7