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HomeMy WebLinkAbout122120_ra01Regular Agenda 10:30 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 21, 2020 SUBJECT: HEARING re: Proposed 2020 4 h Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2020 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Peninsula Daily News on December 10 and 17, 2020. FISCAL IMPACT: See attached department fund requests and two summaries showing budget appropriations for the 1st, 2nd, 3rd and 4 h Quarters for the General Fund and other Funds. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 4 h quarter supplemental budget appropriations. RV! Date STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS } WHEREAS, the Jefferson County Board of Commissioners did on the 7 h day of December, 2020 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year•, and WHEREAS, the Jefferson County Board of Commissioners did on the 7"' day of December, 2020, set a hearing on said need for the 2 1 ' day of December, 2020, at the hour of 10:30 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 10 and 17, 2020 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached reauests: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND $ 201,561 001-059-000 COUNTY ADMINISTRATOR $ 24,670 001-060-000 BOCC $ 18,284 001-067-000 EMERGENCY MANAGEMENT $ 2,500 001-150-000 PROSECUTING ATTORNEY $ 42,624 001-151-000 CORONER $ 12,000 001-261-000 OPERATING TRANSFER $ 79,230 001-270-000 NON -DEPARTMENTAL $ 22,253 TOTAL GENERAL FUND $ 201,561 $ - $ 201,561 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR'S O&M $ 3,188 $ 3,188 123-000-010 GRANTS MANAGEMENT $ 119,163 $ 119,163 127-000-010 HEALTH $ 511,707 $ 209,595 129-000-010 WQ LAND ACQUISITION $ 115,000 $ 115,000 130-000-010 MENTAL HEALTH $ 25,000 $ 25,000 143-000-010 COMMUNITY DEVELOPMENT $ 79,230 $ 60,111 149-000-010 HOMELESS HOUSING $ 168,085 $ 168,085 302-000-010 CAPITAL IMPROVEMENT $ 209,124 $ 209,124 506-000-010 INFORMATION SERVICES $ 209,124 TOTAL OTHER FUNDS $ 352,312 $ 1,087,309 $ 909,266 APPROVED this 21" day of December, 2020. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board Page 2 of 2 O 0 0 0 0 0 0 J M. d! M fR v! M r- M g V! 64 SO 69Cd ^ fa m V b? 1R t a+ d d " C) mCL Y t L o. W C 4) o $ m G °� C ao 0 47 m m ° 0 a O fill, O ai H C 47 47 ° Z tli N 0 m w M v s D o: o - a) C.) c '0 o C! C! g y0. L N i E rn ti Ci o rn c is 4! > o m Q M CD ri a O O O d7 ++ > t O O ' C an d a+ ~ c E O L 0�0 3 G4'i m •� u e ' w c « 10 Y m c ar 41 : o 0 8 8 0 ` m co w C c rn c 3 `� V � ego c �+ �► O N 'm X 'c aao i o m cfoi ci to c 4) +�' o c c co �r m v 1 30 p us " cn a, w` O O a i `o M C o v u' O .o ° u o > Z t 3 y mV O O 2 O O W W + ,� L W + TJ m � It v C 1�a r Ct C p �Q $ +' o o a Z x c U L C � m `~ ;c m ++ C J = JO V .0 U L i+ 41 c m 0. N U. 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Em M O U Q 0 3 oc 0 3 t- 4 �= E L m a O o o m v7 cc O L E O" U C N E (D a� �o oY m C Ld LF •6 F Y L r QC 7 u• O E U O.Q 10_ C N LL m •+ � N � N > o m a 0, i AJ .2 EcN ea •V a := 'O o si m O U O CO --r- W 3 Sv E r o %oN a 7 C+ C N yOj 'O D cc N o. m 2020 Supplemental Appropriations for the General Fund Expense Revenue Fund/Dept Description One-time Ongoing One-time Ongoing 2020 Final Budget Adds/Changes 1-010 Assessor Residential AppraiserAss't 61,710 Software Maintenance 1,500 1-150 Prosecutor Civil Deputy Prosecuting Attorney 116,631 Items supporting 2 new attorneys 17,528 Support Enforcement 88,000 1-180 Sheriff OT for crisis and mental health training 30,000 Part-time nurse for jail medical 60,060 Reclasiffy detective to sergeant - s&b 5,825 1-250 Treasurer Half time tax specialist - salaries 19,360 Half time tax specialist - benefits 10,330 Clerk -hire - office coverage 3,450 Property & sales tax increase 268,714 Timber sales (250,000) 1-270 Non -Dept Indirect cost allocation plan 20,372 WCRP liability premium increase 42,747 WCRP property premium increase 56,669 Public Records Administrator s&b 110,675 108 WSU Master Gardener .Sfte 5,850 109 Noxious Weed Noxious Weed MOU 4,500 113 4H After School Brinnon After School Program 19,217 127 Health CHIP Executive Director 65,000 Monitor Crocker Lake 5,000 140 Law Library Law library 4,827 Total 2020 Final Budget Adds/Changes 386,996 274,255 106,714 1st Quarter One-time Ongoing One-time Ongoing 7,343 7,956 1-020 Auditor Equity Adjusment State DOL Reimbursement 16,370 Salarie Schedule Correction 16,370 1-021 Elections Equity Adjusment 5,793 8,155 1-050 Clerk Equity Adjusment 1,849 1,158 1-063 Planning Comm. Salaries & Benefit increase 243 1-080 District Court Probation Case Mgmt Subscription 2,000 1-110 Juvenile Proctor House - Additional Duties & Insurance 65,000 3,000 1-180 Sheriff Equity Adjustment 6,994 1-240 Superior Court Upgrade JAVS 15,587 1-250 Treasurer Sympro Annual Software Maintenance 14,824 1-261 Operating Transfer Transfer to CIP 1,000,000 Total;3st Quarter 1,030,572 125,700 16,370 2nd Quarter One-time Ongoing One-time Ongoing 1-261 Operating Transfer Federal Forest Title 1 131,189 ER&R Car Charging Station 18,883 1-068 Community Services Community Center & Fair Agreements 7,595 1-150 Prosecuting Attorney Cell Phones (1,927) 1-151 Coroner Cell Phones 1,927 1-180 Sheriff HCA Opioid Treatment Network Grant 154,500 OPHS Treatment Services & Equip Repair 154,500 1-250 Treasurer Retirement Leave Payout 24,074 24,074 1-270 Non -Dept Proceeds from Sale of Capital Assets 31,500 Property Mgmt 31,500 Fema & Cares Act Reimbursement 42S,000 COVID 19 Expenses 442,250 Federal Indirect EPA 25,000 Environmental Assessment 20,389 Restore Budget Authority - IS 66,787 Total 2nd Quarter 822,785 74,382 660,074 3rd Quarter One-time Ongoing One-time Ongoing Restore Salaries & Benefits from COVID Cuts 4,309 1-020 Auditor 1-021 Elections Restore Salaries & Benefits from COVID Cuts 1,387 1-050 Clerk Odyssey Annual Maintenance 1,635 1-180 Health Care OTN Grant 77,250 Admin Services HCA Grant 6,250 OPHS Treatment Services 83,500 Transfer from 130 - Mental Health Services 25,000 1-270 Restore Auditior & Elections Salaries & Benefits 5,696 Claims 187,356 COVID CARES Act 1,967,000 1,967,000 Total 3rd Quarter 2,243,552 1,635 2,081,196 4th Quarter One-time Ongoing One-time Ongoing HR Manager/Clerk of the Board Reclass 24,670 1-059 County Admin 1-060 BOCC HR Manager/Clerk of the Board Reclass 18,284 1-067 EOC Salaries - correction to salary schedule 2,500 1-150 Prosecutor S & B - correction to salary schedule 42,624 1-151 Coroner Autopsies 12,000 1-261 DCD Professional Services - Temp Director 79,230 1-270 S&B - Covid-19 Finance Management 22,253 Total 4th Quarter 201,561 Total 2020 Supplental Requests - GF 4,685,466 475,972 2,847,984 36,370 2020 Supplemental ADDrooriations for Other Funds Ex ense Revenue Fund/Dept Description One-time Ongoing One-time Ongoing 2020 Final Budget Adds/Changes 108 WSU Master Gardener.51fte 5,850 5,850 109 Noxious Weed Noxious Weed MOU 4,500 4,500 113 4H After School Brinnon After School Program 19,217 19,217 127 Health CHIP Executive Director 65,000 65,000 Monitor Crocker Lake 5,000 5,000 140 Law Library Law library 4,827 4,827 Total 2020 Final Budget Adds/Changes 99,567 4,827 99,567 4,827 1st Quarter One-time Ongoing One-time Ongoing 105 Auditor's O&M (16,370) 106 Courthouse Facil. Equity Adjustment 49 168 108 WSU Hotel/Motel Transfer - Small Farms (15,000) MRC 2019-21 Federal Grant 7,685 (8,262) WDFW-EPA - Adj to Exclude 2019 Exp (8,158) Water Quality Training 4,621 2,376 WDFW 18-S&B Adjustments (4,947) NWFS - Update to include Tasks 1 & 2 8,335 11,620 EquityAdjustment 3,779 12,886 Transfer fm Roads - Noxious Weed Correction (4,500) Noxious Weed Transfer (15,395) Noxious Weed Indirect (36,991) Expediture reduction due to lower revenues (11,245) After;chool Program Adj (30,550) Gibbs Lake Challenge Course 2,200 1,500 Private Donations 1,000 Jefferson Healthcare 6,000 Master Gardener (9,161) (3,500) 109 Noxious Weed Intergovernmental Agreement Work (12,000) Professional Services Bars Reconfiguration (25,058) 2019 Expenditures Paid in 2020 200 WSU Transfer - Indirect Noxious Weed Adj (15,395) Transfer from Solid Waste (2,700) Public Works Noxious Weed - Bars Correction (9,000) Equity Adjustment 885 4,757 125 Hotel/Motel WSU Transfer - Small Farms (15,000) TPA Small Farms 15,000 127 Health .Equity Adjustment 9,248 128 Water Quality ,Equity Adjustment 1,833 141 Trial Court Imp Upgrade JAVS 10,000 143 DCD Equity Adjustment 844 6,035 EPA/Clallam No Net Loss Grant 76,000 Consulting 72,231 175 Parks Imp Recreation Grant 31,360 31,360 301 C&R Budget Entry Error (65,117) 302 Capital Imp, Budget Entry Error 65,117 . Transfer from GF 1,000,000 306 PIF Tri -Area Sewer Transfer - Annual True Up 23,087 401 Solid Waste Transfer to Noxious Weed (2,700) 405 TO Area Sewer PIF Transfer 23,087 506 Info Services Census Grant 39,500 1 39,500 Total 1st Quarter 116,801 7,476 1,076,937 2nd Quarter One-time Ongoing One-time Ongoing 103 Elections Cares Act COVID 19 Election Grant 153,422 153,422 104 HAVA 3 Grant HAVA 3 Security Grant - Elections 123,419 123,419 108 Coop Ext Salaries & Wages 1,819 109 Noxious Weed Noxious Weed Control 5,000 180 Roads Federal Forest Title 1 409,379 123 Jeff Co Grant CDBG Public Services Grant 132,517 132,517 125 Hotel/Motel Reduce Transfers to Reduction in Revenue (139,475) 174 Parks & Rec Reduce Transfer from Hotel Motel Fund (9,023) 148 Affordable Housing Affordable Housing Grants 103,780 149 Homeless Housing Homelessness SHB #2163 19,234 501 ER&R Operating Transfer - Car Charging Station 18,883 505 Emp Benefit Retirement Payout 24,074 Total 2nd Quarter 423,790 - 828,597 3rd Quarter One-time On oin One-time On oin 105 Restore Salaries & Benefits from COVID Cuts 566 566 108 MRCGrant 13,327 15,000 EPA Grant - Community Engagement 1,051 1,203 4-H Agent MOA 13,443 127 FEMA & CARES - COVID Response 142,645 185,862 129 Water Quality Land Acquisitions 155,000 155,000 130 Transfer to GF - Mental Health Services at the Jail 25,000 302 Transfer to Non -Departmental Restore COVID Cuts 5,696 Transfer to Auditor's O&M Restore COVID Cuts 566 Transfer to 506 for Server Licensing 49,472 401 Recycling Professional Services 112,073 506 Transfer from 302 - Server Licensing 49,472 Server Licensing 65,727 Total 3rd Quarter 584,566 407,103 - 4th Quarter One-time Ongioln One-time Ongoing 105 Auditor's O&M Maintenance Agreement Increase 3,188 123 JeffCo Grant Mgmt CDBG Gran - Low Income Housing COVID-19 119,163 119,163 127 Health Mental Health Program 25,000 COVID-19 209,595 486,707 129 WQ Land Acq Acquisitions/Improvements 115,000 130 Mental Health Transfer to Health for Mental Health Program 25,000 143 DCD Professional Services -COVID-19 60,111 79,230 149 Homelessness Dept of Commerce Shelter Program Grant 169,085 168,085 302 Capital Imp. Transfer to Fund 506 209,124 506 Info Services IT Network Component Reimbursement 209,124 Total 4th Quarter 884,266 25,000 1,062,309 25,000 Total 2020 Supplental Requests - Other Funds 2,109,990 37,303 3,474,513 29,827