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RISK MANAGEMENT COMMITTEE
October 6, 2020 - 10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
Willie Bence, Emergency Management Director/Safety Officer
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:30 a.m. Members Philip Morley, Ruth Gordon,
Mark McCauley and Willie Bence, and Legal Counsel Philip Hunsucker participated in the meeting
remotely. Member Vicki Kirkpatrick was absent.
APPROVAL OF MINUTES
Member Gordon moved to approve the regular meeting minutes of September 1, 2020 as presented.
Member McCauley seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 10:55 a.m. Chair Lundgren announced that the
Executive Session will be held from 10:34 a.m. until 10:54 a.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Superior Court Clerk, Central Services Director, Emergency
Management Director, Clerk of the Board/Risk Coordinator and Executive Assistant/Claims
Administrator regarding Attorney -Client Privilege, Potential Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Committee concluded the Executive
Session and resumed the regular meeting at 10:52 a.m.
CLAIM FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-10-20
Claimant: Michael Allen
Damages: $91.71
Allegation: Vehicle Tire Damage
The Committee reviewed the details of this claim. The claimant alleges that his vehicle tire sustained
damage from broken glass on County property. The Central Services Department submitted a
recommendation to deny the claim. The Committee members agreed there is a lack of corroborating
evidence to support this claim. Member Gordon moved to deny payment of claim #C-10-20. Member
Risk Management Committee Meeting Minutes — October 6, 2020 Page: 2
McCauley seconded the motion. The motion carried. The Executive Assistant/Claims Coordinator will
draft a letter of denial to be sent to the claimants.
Decision: Denied
Claim No.: #C-11-20
Claimant: Angel Hernandez
Damages: $50.00
Allegation: Loss of Personal Property
The Committee reviewed the details of this claim. The claimant alleges that while being taken into
custody, a Jefferson County Sheriff's Deputy lost the claimant's car keys. The Sheriff's Office
confirmed that while securing the claimant's vehicle, the keys were misplaced. The Sheriff's Office
submitted a recommendation to approve the claim. Member McCauley moved to approve payment of
claim #C-11-20. Member Gordon seconded the motion. The motion carried. The Executive
Assistant/Claims Coordinator will prepare the necessary documents to process payment of this claim.
Decision: Approved
EXECUTIVE SESSION
An Executive Session was scheduled from 10:55 a.m. to 11:30 a.m. Chair Lundgren announced that the
Executive Session will be held from 10:54 a.m. until 11:24 a.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Superior Court Clerk, Central Services Director, Emergency
Management Director, Clerk of the Board/Risk Coordinator and Executive Assistant/Claims
Administrator regarding Attorney -Client Privilege, Actual Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Committee resumed the regular
meeting at 11:24 a.m. Chair Lundgren announced that the Committee is extending the Executive Session
from 11:26 a.m. to 11:41 a.m. The Committee concluded the Executive Session and resumed the regular
meeting at 11:41 a.m.
No old business was discussed.
No new business was discussed.
OLD BUSINESS
NEW BUSINESS
NOTICE OF ADJOURNMENT
The meeting adjourned at 11:42 a.m. until the next regular meeting or special meeting as properly
noticed.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator