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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director/County Engineer .
Agenda Date: January 11, 2021
Subject: Invitation to Bid
Membrane Bioreactor Equipment
Port Hadlock Wastewater Treatment System
Statement of Issue: This is an Invitation to Bid to provide membrane bioreactor equipment
for the Port Hadlock Wastewater System project.
Analysis/Strategic Goals/Pro's Et Con's: The Port Hadlock Wastewater System Value
Engineering Review completed in May 2019 determined that significant initial cost savings
could be realized by using a small, pre -packaged membrane bioreactor (MBR) and a
pressurized collection system. This will allow the sewer to start small, just servicing the Port
Hadlock "Core Area", and grow slowly as demand dictates.
The 2020 Supplemental State Capital Budget included an appropriation of $1,422,000 for the
final design of this project. Final design work is currently underway and will deliver plans,
specifications, and cost estimates for the County and property owners. A complete design
will position the project favorably for construction grants including possible infrastructure
stimulus funding. The design work includes several components: 1) The wastewater treatment
facility, 2) the collection system in the streets/roads, 3) the private on -site connections to
residences and businesses, and 4) the discharge area where wastewater is allowed to rapidly
infiltrate into the ground.
To complete the design work related to the wastewater treatment plant (design element #1),
it is necessary to identify the MBR plant manufacturer and obtain costs for this equipment as
well as more detailed information on likely operating costs. Several companies offer modular
membrane bioreactor (MBR) treatment plants of various sizes and configurations that are
delivered by truck ready to use at the site. These so called "package plants" are able to
treat wastewater to a high standard in an affordable package that is scalable and expandable.
Although funding for the acquisition and installation of this equipment has not yet been
obtained, it is important to select the MBR supplier now in order to synchronize the
remainder of the project design with the treatment plant equipment. Seeking and awarding a
Department of Public Works
O Consent Agenda
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bid now will enable the County's sewer design consultants to work closely with the successful
Bidder's team to incorporate their equipment into the overall system design.
Fiscal Impact/Cost Benefit Analysis: This bid does not obligate the County to purchase the
equipment. Purchase is subject to future availability of project construction funding from
Local, State and Federal sources. This bid will lock in pricing for a 5-year purchasing window.
Bidders are asked to include a price to work with the County's consulting engineers as part of
the project design work effort currently underway. These up -front design costs will be
covered by County funds through the Port Hadlock Sewer Fund.
Recommendation: Please sign the attached Invitation to Bid.
Department Contact: Monte Reinders x242
Reviewed By:
` 117/-
IS Morley, CLojtnity Administrat Date
INVITATION TO BID
Port Hadlock Water Reclamation Facility Construction Project
Procurement: Membrane Bioreactor Equipment - Design, Fabrication, and Installation Services
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of
Washington, will receive sealed bids up until the hour of 9:30 a.m. on February 8, 2021 at the Office of
the County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street,
P.O. Box 1220, Port Townsend, Washington, 98368, for procurement of Membrane Bioreactor
Equipment— Design, Fabrication, and Installation Services. Sealed bids will be opened and read publicly
at 10:30 a.m., or shortly thereafter, on the same day in the Jefferson County Commissioners Chambers,
basement level of the Jefferson County Courthouse.
Jefferson County intends to construct a water reclamation facility with a membrane bioreactor (MBR)
system to achieve Class A effluent per the February 2019 Washington State Department of Ecology's
Criteria for Sewage Works Design (Orange Book), and February 2019 Reclaimed Water Facilities Manual
(Purple Book). The plant effluent will be reused to recharge groundwater through rapid rate infiltration
and shall be Class A Reclaimed Water. This Invitation to Bid is for the supply of a prefabricated, modular
membrane bioreactor system for this project, including ancillary equipment required for treatment and
disinfection. The Port Hadlock Water Reclamation Facility will require an initial phase maximum monthly
flow design capacity of 61,400 gallons per day (gpd); the startup maximum monthly flow is expected to
be 48,000 gallons per day (gpd). The facility is anticipated to be expanded in phases to reach a maximum
monthly flow design capacity of 283,400 gallons per day (gpd).
Bids shall be submitted in accordance with the plans and specifications on file at the Department of
Public Works, 623 Sheridan Street, Port Townsend, Washington, where copies may be obtained by
prospective bidders. To request copies please email parks(cc:jfrscnas or call Public Works
at (360) 385-9160.
Each bid shall be accompanied by a surety bond, postal money order, cash, cashier's check or certified
check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the bid amount, to
be forfeited to Jefferson County by the successful bidder if he/she fails to enter into a contract and file
an acceptable surety bond in the amount of 100% of the contract price within fifteen (15) days of the
award. The Board of County Commissioners reserves the right to reject any and all bids, and to accept
the bid deemed most advantageous to Jefferson County, and to waive all informalities in the bidding.
The Jefferson County Department of Public Works in accordance with Title VI of the Civil Rights Act of
1964, 78 Stat. 252.42 U.S.C. 2000d to 2000d-4 hereby notifies all bidders that it will affirmatively
insure that in any contract entered into pursuant to this advertisement, disadvantaged business
enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to
this invitation and will not be discriminated against on the grounds of race, color, national origin or sex
in consideration for an award.
Dated this 11th day of January, 2021.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
Kate Dean, Chair