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Home My WebLink About2021 JCHS Gateway Visitor CenterJEFFERSON COUNTY Application Deadline: December 31, 2020 at 4:30 p.m. I TOURISM PROMOTION PROGRAM • APPLICATION FOR FUNDING Name of Organization Olympic eninsula Gateway visitor Center Web Site enjoyolympiepeninsula.eom Mailing Address: P. O. Box 65478 Port Ludlow, WA 98365 Contact Person: William Roney E-Mail: gatewaver@olympus.net phone: 360-437-0120 Funding Title: opreation of Tourism Related Facilty, Tourism Promotion & Marketing Funding Dates: January 2, 2021 - December 31, 2021 Amount Requested: $ $49,000.00 Signature of Authorized Representative TYPE OF PROPOSAL (CHECK ALL APPLICABLE): ZTOURISM PROMOTION/MARKETING OPERATION OF A SPECIAL EVENT/FESTIVAL DESIGNED TO ATTRACT TOURISTS ZOPERATION OF A TOURISM -RELATED FACILITY OWNED BY/OPERATED BY NON-PROFIT ORGANIZATION OPERATION AND/OR CAPITAL EXPENDITURE OF A TOURISM -RELATED FACILITY OWNED BY A MUNICIPALITY SUBMISSION REQUIREMENTS: ■ A one -page funding request including all income and expenses for the entire funding request (including matching funds and in -kind contributions) and clearly itemizing or detailing expenses for which County lodging tax dollars will be used. • Documentation of non-profit or government status. • List of Board Members. • Your organization's most recent financial statement, Form 990, or tax return. Other documentation showing financial viability may be submitted if organization is newly created. • A document up to three pages including a description of the proposed funding request with an explanation of how it will assist in building tourism and/or promoting events or activities that will bring overnight tourists to Jefferson County. • Include up to three examples and plans or links for marketing, performance indicators, and future sustainability. • If the application is not fully complete, the application will not be reviewed. Send Completed Application and Required Documentation to: Jefferson County Administrator's Office P.O. Box 1220 Port Townsend, WA 98368 llockc@cojefferson.wa.us All documentation must be received by deadline and contain ALL submission requirements to be considered for funding. Please provide one (1) original and a digital copy of submission package. Questions? Call Leslie Locke at 360.385.9100 or e-mail llocke@co.jefferson.wa.us \ l Gateway VIC 2021 Proposed Budget Jan - Dec 2021 Income 4000 • Income 4020 Donations 300.00 4010 Jefferson County LTAC 49,000.00 2020 Jefferson County LTAC Carryover 10,465.00 4050 • Sale Items - Other (candy, etc) 200.00 Total 4000 • Income 59,965.00 Total Income 59,965.00 Cost of Goods Sold 5000 • Cost of Good Sold 80.00 Total COGS 80.00 Gross Profit 59,885.00 Expense 7900 • Off Site Marketing Exp 7510 • Bulk Mailing, OPVB, Cert.Folder 3,500.00 7030 • Dues 150.00 7530 • Internet, computer/sftwr/svc 1,500.00 7750 • Marketing/Web Promo & Mgmt 2,100.00 7070 • Travel 200.00 Total 7900 • Off Site Marketing Exp 7,450.00 7000 • On -Site Expense 7200 • Bldg/Maintenance Supplies 500.00 7110 • Bldg Rprs & Park'g Lot Maint 1,500.00 7007 • Counter Candy - Free 10.00 7015 • Medical Reimbursement 0.00 7060 • Mileage 200.00 7601 • Misc. Supplies 50.00 7020 • Office Equipment/Mtce 600.00 7500 • Office Supplies 400.00 7600 • P.O. Box Rental 150.00 7065 • Volunteer Functions 250.00 7540 • Water 150.00 Total 7000 • On -Site Expense 3,810.00 8000 • On Site Utilities 8010 • Electricity 700.00 8040 Sani-Can Service 3,400.00 8020 Telephone/Internet services 2,000.00 8030 Trash Pick-up 850.00 Total 8000 • On Site Utilities 6,950.00 6000 • Payroll Expenses 6580 Consulting Services & Fees 2,900.00 6575 Payroll taxes Paid by JCHS 3,500.00 6570 Wages Paid by JCHS 35,000.00 Total 6000 • Payroll Expenses 41,400.00 Total Expense 59,610.00 Net Ordinary Income 275.00 Internal Revenue Service Date: September 20, 2005 JEFFERSON COUNTY HISTORICAL SOCIETY 540 WATER ST PORT TOWNSEND WA 98368-5725 Dear Sir or Madam: Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Person to Contact: Kathy Masters ID# 31-04015 Customer Service Representative Toll Free Telephone Number: 8:30 a.m. to 5:30 p.m. ET 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 91-6013489 This is in response to your request of September 20, 2005, regarding your organization's tax-exempt status. In October 1958 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under section 509(a)(2) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, t71AV&) Janna K. Skufca, Director, TE/GE Customer Account Services JEFFERSON COUNTY HISTORICAL SOCIETY BOARD CONTACTS Jenny Westdal (2020) Ann Welch (2019) Aldryth O'Hara (2021) Kathy Hill (2021) President Vice President Treasurer Secretary 655 Olympus Blvd. 3398 Hastings Ave W 242 Taylor Street P.O. Box 733 Port Ludlow, WA 98365 Port Townsend, WA Port Townsend, WA Port Townsend, WA (360) 437-0508 98368 360-379-3902 98368 (360) 385-1040 98368 (360) 385-4356 jenniferwestdal@yahoo.c annwelch@gmail.com (Work) Kathyhi11733@gmail.com om (360) 808-0396 (cell) aldryth@pttaxcpa.com JoAnn Bussa (2019) Myron Gauger (2022) Pete Langley (2022) Monica Macguire (2022) 830 Water Street #404 1231 32nd Street Port Townsend Foundry 319 E Street Port Townsend, WA Port Townsend, WA 251 Otto Street Port Townsend, WA 98368 98368 Port Townsend, WA 98368 (360) 796-4410 (Home) (360) 774-0485 98368 (360) 531-2928 (360) 301-3628 (Cell) Mgauger50ggmail.com (360) 385-6425 Macguire.monica@gmail. evergreen@olypen.com ptf@olypen.com com Ken McBride (2019) Laura Reutter (2019) 2020 Walnut Street Ravenstone Tiles Port Townsend, WA 98368 1633 Cherry Street (360) 385-2343 (Home) Port Townsend, WA 98368 (360) 379-6951 (360) 301-2862 (Cell) cedar@olypen.com mcbg@hotmail.com Jan - Nov 20 Budget Ordinary Income/Expense Income 4000 • Income 4020 Donations 262.00 916.63 4010 Jefferson County LTAC 62,035.00 62,035.00 4050 Sale Items - Other (candy, etc) 164.11 550.00 Total 4000 • Income 62,461.11 63,501.63 Total Income 62,461.11 63,501.63 Cost of Goods Sold 5000 • Cost of Good Sold 57.43 183.37 Total COGS 57.43 183.37 Gross Profit 62,403.68 63,318.26 Expense 7900 • Off Site Marketing Exp 7510 • Bulk Mailing, OPVB, Cert.Folder 3,377.94 5,500.00 7030 • Dues 0.00 595.87 7530 • Internet, computer/sftwr/svc 0.00 137.50 7750 • Marketing/Web Promo & Mgmt 1,869.80 3,300.00 7070 • Travel 0.00 550.00 Total 7900 • Off Site Marketing Exp 5,247.74 10,083.37 7000 • On -Site Expense 7200 Bldg/Maintenance Supplies 430.84 275.00 7110 Bldg Rprs & Park'g Lot Maint 2,105.11 916.63 7007 • Counter Candy - Free 6.00 27.50 7015 • Medical Reimbursement 0.00 1,191.63 7060 • Mileage 614.08 1,375.00 7601 • Misc. Supplies 0.00 45.87 7020 • Office Equipment/Mtce 729.91 183.37 7500 • Office Supplies 408.89 458.37 7600 • P.O. Box Rental 130.00 110.00 7065 • Volunteer Functions 270.00 229.13 7540 • Water 121.36 160.38 Total 7000 • On -Site Expense 4,816.19 4,972.88 8000 • On Site Utilities 8010 • Electricity 653.62 916.63 8040 Sani-Can Service 3,390.10 3,116.63 8020 Telephone 2,409.66 2,291.63 8030 • Trash Pick-up 832.89 1,191.63 Total 8000 • On Site Utilities 7,286.27 7,516.52 6000 • Payroll Expenses 6580 Consulting Services & Fees 2,828.98 2,795.87 6575 Payroll taxes Paid by JCHS 2,805.30 3,208.37 6570 Wages Paid by JCHS 27,242.75 38,500.00 Total 6000 • Payroll Expenses 32,877.03 44,504.24 Total Expense 50,227.23 67,077.01 Net Ordinary Income 12,176.45 (3,758.75) Net Income 12,176.45 (3,758.75) A document up to three pages including a description of the proposed funding request with an explanation of how it will assist in building tourism and/or promoting events or activities that will bring overnight tourists to Jefferson County. The proposed 2021 LTAC Funding request will provide funding to maintain onsite operations into 2021, showcasing Activities and Events across Jefferson County. This proposed funding will allow the Gateway Visitor Center to return to opening 362 days a year, dependent on Health restrictions. The Funding will also continue be used to maintain our Internet services both though Facebook and our two websites, www.enjoyol=icl2eninsula.com, and www.olylnpicpeninsula.org Funding will provide for, assured, continued production of printed materials like the Jefferson County Activity Map, production and advertising in the Getaway Guide, and Olympic Peninsula Travel Planner. Funding will also provide continuity in Bulk Mailing programs, and brochure placement on WA State Ferries runs with Certified Folder. And for distribution of materials to Travelers, interested vendors and Information Centers both on and off Peninsula. Funds will also provide for staff service in other marketing venues for Jefferson County. This includes development, production, and maintenance of programs outside the VIC. For example, oversite in in creating programs with the Jefferson County Tourism Coordinating Council and Olympic Peninsula Tourism Commission in partnership, as these organizations develop and provide these focused Marketing Programs for Jefferson County and the Olympic Peninsula. As mentioned, one of the most important yearly promotions in terms of contact beyond the Center is a monthly Bulk Mailing of individual requests for information on Jefferson County and the Olympic Peninsula. These requests for more information from our website and other sources are answered by this Bulk Mailing program. For this requested fulfillment Gateway Visitor Center manager again worked with The O. P. Tourism Commission sub -committee for development of printed promotional pieces placed in mailing, including the Jefferson County Activities Map. Include up to three examples and plans or links for marketing, performance indicators, and future sustainability To keep abreast of unforeseen change in 2021 the Gateway will continue upgrading of our newly built and expanded Informational area under cover of our front porch. We went from one display rack outside for Brochure display to four, increasing our ability to promote by 75%, including a rollaway informational Brochure display for use when front door could be opened. As part of our outdoor Promotional area we also installed a large, 3 foot by 9 foot panel featuring, over 20, 8.5" X 11" pages with Photos, Logos, QR, Website, and phone contact numbers for all venues. These displays feature information ranging from Lodging, and Food Services, to, WA State Coronavirus Safety regulations, Ferry Scheduling, all Parks, Federal, State, County, Camping information, Wa State Fishing information links, Museums, Local Chambers, Visitor Centers, and, a changeable, updated, area Bulletin Board for most important, current Peninsula related issues. This display includes Service Doorbell to access staff during business hours for special Traveler needs. The Center also features access to Cellphone number for extended, after hours, questions. With these outdoor improvements to promote Tourism, we began highlighting adventure related activities that could be safely enjoyed to bring extended stay and overnight tourists to Jefferson County. The Gateway will continue to allocate a substantial part of our yearly budget as part of these, out of house, productions, as mentioned above. As in the past, the Gateway will continue to format and oversee production of Tourism related printed publications including the Jefferson County Activity Map, Olympic Peninsula Travel Planner, Jefferson County, Leader- Getaway Guide, and J. C. Lodging list for all productions. The Gateway will continue to function as the hub for distribution, of requested, Tourism related, publication fulfillment, mailing or delivery to individual Travelers, other Visitor Center sites, Chambers of Commerce, and business in Jefferson, Clallam County, and I-5 region. To document our Promotional activity the Gateway will continue to produce our Monthly Tourism Activity Overview Report documenting our activities on a monthly basis for County Commissioners and other interested parties. We will produce a Mid -Year Report and Year -End Report. We also produce an Quarterly Report of Internet activity through our Media Manager, Steve Shively, at S3 Solutions. As in the past, the Gateway will continue to report to WA. State as requested. The Gateway will continue to function as a Keystone partner in attracting and promoting longer stays from the Traveling public by our multi -level efforts in Hospitality, Service, and Informational endeavors on site and beyond.