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Home My WebLink About2021 North Hood Canal ChamberJEFFERSONCOUNTY,-__-E_ __��__=={at:E#° TOURISM PROMOTION PROGRAM • APPLICATION FOR FUNDING Name of Organization North Hood canal chamber of commerce Web Site www.emeraldtowns.com Mailing Address: PO Box 774, Quilcene, WA, 98376 Contact Person: Stacey Nimmo E-Mail: nhccc-treasurer@hotmail.com phone: 360-765-4999 Funding Title: Operation of Visitors Centers in Quilcene and Brinnon Funding Dates: January 2020 through December 2020 Amount Requested: $ 49,995 //'� //� l Signature of Authorized Representative /Lf.��`'GrL- TYPE OF PROPOSAL (CHECK ALL APPLICABLE): TOURISM PROMOTION/MARKETING OPERATION OF A SPECIAL EVENT/FESTIVAL DESIGNED TO ATTRACT TOURISTS ZOPERATION OF A TOURISM -RELATED FACILITY OWNED BY/OPERATED BY NON-PROFIT ORGANIZATION OPERATION AND/OR CAPITAL EXPENDITURE OF A TOURISM -RELATED FACILITY OWNED BY A MUNICIPALITY SUBMISSION REQUIREMENTS: • A one -page funding request including all income and expenses for the entire funding request (including matching funds and in -kind contributions) and clearly itemizing or detailing expenses for which County lodging tax dollars will be used. • Documentation of non-profit or government status. • List of Board Members. • Your organization's most recent financial statement, Form 990, or tax return. Other documentation showing financial viability may be submitted if organization is newly created. • A document up to three pages including a description of the proposed funding request with an explanation of how it will assist in building tourism and/or promoting events or activities that will bring overnight tourists to Jefferson County. • Include up to three examples and plans or links for marketing, performance indicators, and future sustainability. • If the application is not fully complete, the application will not be reviewed. Send Completed Application and Required Documentation to: Jefferson County Administrator's Office P.O. Box 1220 Port Townsend, WA 98368 llocke@co.jefferson.wa.us All documentation must be received by deadline and contain ALL submission requirements to be considered for funding. Please provide one (1) original and a digital copy of submission package. Questions? Call Leslie Locke at 360.385.9100 or e-mail llocke@co.jefferson.wa.us J 9:48 AM 12/14/20 Accrual Basis Ordinary Income/Expense Income 5 • Earned Income (Revenue) 5040 • Local government contracts 5042 • LTAX Visitor Center Grant Total 5040 • Local government contracts 5210 • Dues, Member 5310 • Interest on checking/savings 5440 • Gross sales - inventory 5450 • Advertising revenue Total 5 • Earned Income (Revenue) Total Income Gross Profit Expense 7 • Program Services 7000 • Grant & program expense 7200 • Salaries & related expenses 7220 • Salaries & wages 7221 • Payroll Total 7220 • Salaries & wages 7250 • Payroll taxes Total 7200 • Salaries & related expenses 7500 • Outside services 7520 • Accounting fees Total 7500 • Outside services Total 7 • Program Services 8 • Adminstrative Expense 8100 • Nonpersonnel expenses 8300 • Travel & meetings expenses 8500 • Other expenses 8520 Insurance 8591 Bank charges & credit card disc Total 8500 • Other expenses 8600 • Business expenses 8650 • Taxes & licenses - other Total 8600 • Business expenses Total 8 • Adminstrative Expense Total Expense Net Ordinary Income Net Income North Hood Canal Chamber of Commerce Budget Overview January through December 2021 100 Chamber Funds Jan - Dec 21 200 Lodging Tax Funds TOTAL Jan - Dec 21 Jan - Dec 21 49,995.00 49,995.00 49,995.00 49,995.00 2,300.00 2,300.00 12.00 10.00 22.00 2,500.00 2,500.00 20.00 20.00 4,832.00 50,005.00 54,837.00 4,832.00 50,005.00 54,837.00 4,832.00 50,005.00 54,837.00 2,400.00 2,400.00 1,529.00 200.00 653.00 853.00 50.00 50.00 2,432.00 4,832.00 0.00 2,400.00 41,200.00 41,200.00 41,200.00 41,200.00 3,655.00 3,655.00 44,855.00 44,855.00 900.00 900.00 900.00 900.00 45, 755.00 48,155.00 2,150.00 3,679.00 100.00 100.00 2,000.00 2,200.00 653.00 2,000.00 2,853.00 50.00 50.00 4,250.00 6,682.00 50,005.00 54,837.00 0.00 0.00 0.00 0.00 0.00 Page 1 Unaudited Management Report IRSTj] C' Department of the Treasury Internal Revenue Service P.O. Box 2508, Room 4010 Cincinnati OH 45201 GREATER QUILCENE-BRINNON CHAMBER OF COMMERCE TREASURER Y PO BOX 774 QUILCENE WA 98376-0774 026137 In reply refer to: 4077550279 June 19, 2012 LTR 4168C 0 94-3206472 000000 00 00039449 BODC: TE Employer Identification Number: 94-3206472 Person to Contact: Sophia Brown Toll Free Telephone Number: 1-877-829-553au Dear Taxpayer: This is in response to your Mar. 14, 2012, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c)(6) of the Internal Revenue Code in a determination letter issued in July 1994. Because you are not an organization described in section 170(c) of the Code, donors may not deduct contributions made to you. You should advise your contributors to that effect. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033(]) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(i) of the Code on our website beginning in early 2D11. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Cindy Thomas Manager, EO Determinations Page 3 of 8 North Hood Canal Chamber of Commerce Emerald Towns of Quilcene and Brinnon Board of Directors and Elected Officers 31 Dec 2019 Director Officer 1 Vacant Phone Address email Term Expires 2 Debbie Williams Vice President Phone 360.796.4809 Address PO Box 475 Brinnon WA 98320 email oncanaltime@vahoo.com Term Expires 2022 3 Frank Redmon Director Phone 360.765.3363 Address PO Box 40 Quilcene WA 98376 email fredmon@gsd48.org Term Expires 2022 4 Vacant Phone Address email Term Expires 5 Vacant Phone Address email Term Expires PO Box 774 1 Quilcene, WA 98376-0774 360.765.4999 Visitor Center I www.emeraldtowns.com Page 4 of 8 2:40 PM 12/20/20 Accrual Basis ASSETS Current Assets Checking/Savings Accounts Receivable Other Current Assets Total Current Assets Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Equity TOTAL LIABILITIES & EQUITY North Hood Canal Chamber of Commerce Balance Sheet As of November 30, 2020 100 Chamber Funds 200 Lodging Tax Funds TOTAL 29,398.62 38,972.14 68,370.76 900.00 900.00 2,364.36 2,364.36 32, 662.98 38, 972.14 71, 635.12 32,662.98 38, 972.14 71,635.12 2,035.00 -37.49 1,997.51 30,627.98 39,009.63 69,637.61 32,662.98 38,972.14 71,635.12 Page 1 Unaudited Management Report Page 5 of 8 2:47 PM North Hood Canal Chamber of Commerce 12/20/20 Income & Expense (YTD Actual vs. Annual Budget) Accrual Basis January through November 2020 Ordinary Income/Expense Income 5 • Earned Income (Revenue) 5040 • Local government contracts 5210 • Dues, Member 5310 Interest on checking/savings 5440 Gross sales - inventory 5450 • Advertising revenue Total 5 • Earned Income (Revenue) Total Income Gross Profit Expense 7 • Program Services 7000 • Grant & program expense 7200 • Salaries & related expenses 7500 • Outside services Total 7 • Program Services 8 • Adminstrative Expense 8100 • Nonpersonnel expenses 8300 • Travel & meetings expenses 8500 • Other expenses 8600 • Business expenses Total 8 • Adminstrative Expense Total Expense Net Ordinary Income Net Income 100 Chamber Funds 200 Lodging Tax Funds TOTAL Jan - Nov ... Budget Jan - Nov ... Budget Jan - Nov ... Budget 44,220.00 64,220.00 44,220.00 64,220.00 1,941.67 2,300.00 1,941.67 2,300.00 7.66 15.00 4.02 15.00 11.68 30.00 -5,550.27 3,000.00 -5,550.27 3,000.00 20.00 30.00 20.00 30.00 -3,580.94 5,345.00 44,224.02 64,235.00 40,643.08 69,580.00 -3,580.94 5,345.00 44,224.02 64,235.00 40,643.08 69,580.00 2,600.00 2,600.00 356.83 1,370.00 347.93 1,325.00 17,791.36 58,577.50 817.29 1,000.00 18,608.65 59,577.50 2,183.38 1,950.00 33.54 107.50 1,807.94 2,600.00 2,600.00 17,791.36 58,577.50 817.29 1,000.00 18,608.65 62,177.50 2,540.21 3,320.00 33.54 107.50 2,155.87 3,925.00 -4,328.63 21,559.51 17,230.88 Page 1 Unaudited Management Report Page 6 of 8 2021 Lodging Tax Grant Request: Narrative Our Request We request a grant of $49,995 to provide Visitor Center information services to the traveling public in Quilcene and Brinnon. This is a 22% decrease over last year's grant request. Background: How We Serve the Traveling Public Activities and Accomplishments Pursuant to Prior Grant Since 2003 the Chamber has contracted with Jefferson County to perform certain functions related to tourism in exchange for a grant. Chamber staff provides Visitor Information to the traveling public at our two locations. We maintain tourism related rack cards and promotional material at both centers as well. The Chamber maintains a website featuring a collection of local events, lodging and other information helpful to the traveling public. We also have a Facebook page and a Twitter account where visitor information is posted on a regular basis. All grant income and disbursements under this agreement are accounted for separately on the books of the Chamber. There is no commingling of funds. Visitor Centers Pursuant to the grant, the Chamber operates two Visitor Centers, one within the US Forest Service Ranger Station in Quilcene and the other in the Brinnon Community Center. North Hood Canal Chamber of Commerce Emerald Towns of Quilcene and Brinnon; The charts below show visitor counts for the last three years. These charts were based on actual stroke counts of visitors to each center. In the case of the Quilcene Visitor Center, stroke counts have been discounted by 25% to adjust for persons on US Forest Service business and for those simply using restroom facilities. Quilcene Visitors Center Brinnon Visitors Center The number of visitors who actually signed the guest book is typically much, much lower. This year, we did not have very much sign in data to work with. Actual numbers and estimates as required by our contract with the County are submitted at year end. Our Staff Our staff all live in the area and are familiar with local tourist activities, food, and lodging. Most of our staff have been with us for several years and are quite experienced with helping visitors plan their trips. People often Page 7 of 8 comment on the helpfulness and friendliness of our staff, qualities we believe encourage people to stay in the area or to return and make this area a base for their future travels to the peninsula. Because all our staff must be approved by the Forest Service and are required to perform to the same levels as federal employees in the USFS Ranger Station, we attempt to pay at similar levels. As all our employees are part time, we offer no other benefits except for a 2.5% Holiday Bonus and State mandated Sick Pay and Paid Family Leave. All wages under this contract go to front-line staff who work directly with the traveling public. Facility Arrangements USFS Ranger Station Quilcene Under agreement between the Chamber and the US Forest Service, the Chamber is granted space within the Ranger Station to conduct Visitor Center operations at no charge. However, the Chamber is obligated to provide adequate staff to give Visitor Information at the Ranger Station on weekends and also to provide some limited administrative support. The agreement has been renewed and runs through December of 2021. Brinnon Community Center A Memorandum of Understanding between the Chamber and OlyCap allows use of the Brinnon Community Center facilities to provide information to the traveling public on weekends and holidays. During the week the Brinnon Visitors Center is sometimes staffed by volunteers not associated with the Chamber. We do not count visitors when Chamber staff is not present. North Hood Canal Chamber of Commerce Emerald Towns of Quilcene and Brinnon - - - , �Vom P Discussion: What Is Different About Our Grant Request This Year The Chamber expects to continue operations at substantially the same levels as in prior years, once our offices fully reopen to the public. In general, this grant request represents a 22% decrease. We do not expect either office to be open until after February and even then, we suspect the hours will be limited at first. Important Note about Reserve Funds As exemplified by the Jefferson County Code Chapter 3.25 Lodging Tax, Section 3.25.050 Operating Reserve, we intend to maintain a 25% operating reserve in our Lodging Tax accounts so that our beginning year expenses do not exceed the amount in the fund prior to the receipt of the first distribution. We will return any unearned funds to the County, including those in the Operating Reserve, should our contract be terminated or not renewed. About the Financial Statements Management is responsible for the preparation and fair presentation of financial statements in accordance with accounting principles generally accepted in the United States of America as understood by management; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. The financial statements of the Chamber have not been audited or reviewed by a Certified Public Accountant. Page 8 of 8