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Home My WebLink About2021 Quilcene Historical MuseumJEFFERSON COUNTY Application Deadline: December 31, 2020 at 4:30 p.m. TOURISM PROMOTION PROGRAM • APPLICATION FOR FUNDING Name of Organization Quilcene Historical Museum Web Site www.quilcenemuseum.org Mailing Address: P.O Box 574 Quilcene, WA 98376 Contact Person: Brian Cullin E-Mail: bpcullin@icloud.com phone: (571) 286-8164 Funding Title: Quilcene Historical Museum - Worthington Park Funding Dates: January 1, 2021 to March 31, 2022 Amount Requested McCullough Digitally signed by James (Marty) McCullough James IVlart Signature of Authorized Representative y) 9 Date: 2020.12.2506:45:11-08'00' Quilcene Historical Museum Treasurer TYPE OF PROPOSAL (CHECK ALL APPLICABLE): �✓ TOURISM PROMOTION/MARKETING OPERATION OF A SPECIAL EVENT/FESTIVAL DESIGNED TO ATTRACT TOURISTS WIOPERATION OF A TOURISM -RELATED FACILITY OWNED BY/OPERATED BY NON-PROFIT ORGANIZATION OPERATION AND/OR CAPITAL EXPENDITURE OF A TOURISM -RELATED FACILITY OWNED BY A MUNICIPALITY SUBMISSION REQUIREMENTS: • A one -page funding request including all income and expenses for the entire funding request (including matching funds and in -kind contributions) and clearly itemizing or detailing expenses for which County lodging tax dollars will be used. • Documentation of non-profit or government status. • List of Board Members. • Your organization's most recent financial statement, Form 990, or tax return. Other documentation showing financial viability may be submitted if organization is newly created. • A document up to three pages including a description of the proposed funding request with an explanation of how it will assist in building tourism and/or promoting events or activities that will bring overnight tourists to Jefferson County. • Include up to three examples and plans or links for marketing, performance indicators, and future sustainability. • If the application is not fully complete, the application will not be reviewed. Send Completed Application and Required Documentation to: Jefferson County Administrator's Office P.O. Box 1220 Port Townsend, WA 98368 Ilocke@cojefferson.wa.us All documentation must be received by deadline and contain ALL submission requirements to be considered for funding. Please provide one (1) original and a digital copy of submission package. Questions? Call Leslie Locke at 360.385.9100 or e-mail llocke@co.jefferson.wa.us Itemized List of Proposed Tourism Promotion Services 2018 — 2019 - 2020 - 2021 12-15-2020 1. Visitor Event Support & Information Museum Expense Code # 66112 $8, 040 $11, 040 $12,213 $6,845 signage exhibits newsletters brochures conveniences event materials 2. Co-operative Partnerships & Collaborations Museum Expense Code # 66116 $1120 $2500 $2500 $1,170 FAM tours, Culinary Loop, 101 Brewery, CMIQ, Quilcene Fair, Quilcene Alumni OPTC (Olympic Peninsula Tourism Council), OPVB (Olympic Peninsula Visitors Bureau) State, Regional, & National memberships, Chambers of Commerce, Lions' Club, Boy Scouts Quilcene / Brinnon Garden Club, educational & scholarship programs, Quilcene Booster Club Children programs & events, Local Farms & Seafood producers Farmer Markets, Car & RV group tours, Victoriana tours & education 3. Museum web -sites & Social Media, ISP, Phone Museum Expense Code # 66118 $5000 $6000 $5000 $6,364 domains, upgrades & maintenance, enhancement with links to JeffCo lodging, dining and events 4. Special Events, Promotions, Marketing Museum Expense Code # 66120 $5000 $7850 $11,433 $6,650 Museum 2020 Season Opening (April) Worthington Park / QFR "Easter Egg Hunt" (April) QHS Alumni Reunion exhibits (June) Worthington Park "Country Picnic" (June) Worthington Park Outdoor Movie Night (June, Aug) "Quilcene Gravel Unravel" Bike Trek (June) Worthington Mansion open house tours (June,July,Sept) "Wine & Spirits Tasting Fest" (Aug) "Quilcene Festival Weekend" (Sept) Worthington Park / QSD "Harvest Festival" (Oct) Appreciation Dinner (Nov) "Polar Express Festival" (Nov/Dec) Community Lighting Festival (Dec) "Welcome the Holidays" gala (Dec) Marketing Media I Ads & Promotion Rental Portfolio Packet 5. Professional Services, Projects Museum Expense Code # 66122 $3050 $5050 p10,883 $7,036 accessioning input Oral History Project professional services Jefferson County history / culture publications facilities maintenance 6. Travel 1 conferences, postage, copies, office Conference / Convention / Meeting Museum Expense Code #66130 $1400 $2400 $2400 $775 Office Expenses, Program Travel Office Expense, Administration Postage, Administration Printing and Copying, Admin Museum Expense Code #66171 Museum Expense Code #66195 Museum Expense Code #66265 Museum Expense Code #66267 Museum Expense Code #66269 $200 $400 $400 $150 $300 $300 $300 $0 $200 $500 $500 $200 $500 $700 $700 $275 $100 $300 $300 $150 TOTAL LTAC 2018 - 2019 - 2021 request for Museum tourism promotion / facility $32,035 $34,840 $44,430 $28,840 �' ire—ce�l l rao—w EFEG CUSTOMER SERVICE 513 263 3756 P.02/03 Internal Revenue Service Department of the Treasury Date: April 10, 2001 Quilcene Historical Museum % Al Jakeway P.O. Box 574 Quiicene, WA 98376-0574 Dear Sir or Madam: P. O. Box 2508 Cincinnati, ON 45201 Person to Contact: Ms. Smith #31-07262 Customer Service Representative Toll Free Telephone Number: 000 am. to 9:56 pm, EST 877-829-5500 Fax Number: 513-263-3756 Federal Idendfioation Number: 91-1519726 This letter is in response to your request for a copy of your orgenization's determination letter. This letter will take the place of the copy you requested. Our records indicate that a determination letter issued in June 1999 granted your organization exemption from federal Income tax under section 501(c)(3) of the Intemal Revenue Code. That letter is still in effect. Based on Information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. if a return is required, It must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return Is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization Is not liable for the fax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they most the applicable provisions of sections 2065, 2106, and 2522 of the Code. -�, K-16-zwl 17;32 EPEO CUSTOMER SERUICE 513 263 3756 P.03/03 -2- Quilcene Historical Museum 91-1519726 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to 8 maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organizations exempt status and foundation status, you should keep It with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, 'v John E. Ricketts, Director, TEJGE Customer Account Services TOTAL P.03 Quilcene Historical Museum Board of Directors Chair: Mari Phillips Vice Chair: Cleone Telling Treasurer: James (Marty) McCullough Secretary: Larry McKeehan h!Ltp://www.quilcenemuseum.ora/ h!Ltp://www.worthingtonparkquilcene.org/ guilcenemuseumkolypen. com Sept 2020 Info for 2020 Jeff Childs PO Box 609 Quilcene WA 98376 vin.fish&yahoo.com 360-765-3954 360-303-7074 Carol Christiansen 65 Pine Street #201 Edmonds WA 98020 ; ec� cbc(kolympus.net 425-582-7337 206-618-9400 Brian Cullin 495 Cascara Drive Quilcene WA 98376 bpcullinkicloud.com 360-765-0841 571-286-8164 Teresa Mason 29 Hiddendale Rd Quilcene WA 98376 rg andpatessa86( amail.com 360-765-3451 360-301-6327 Marty(James)McCullough PO Box 476 Quilcene WA 98376 quilmudflats( amail.com 360-765-3420 Shannon McClanahan 1280 Linger Longer Rd. Quilcene WA 98376 smcclanahan83(kgmail.com 360-531-0357 Larry McKeehan 491 Olele Point Rd Port Ludlow WA 98365 larrymck45kamail.com 360-437-2842 360-774-2051 Linda Oen PO Box 307 Quilcene WA 98376 lindao43kembargmail.com 360-765-3422 360-561-7060 Mari Phillips 450 Penny Creek Rd Quilcene WA 98376 pennycreekbaby(kyahoo.com 360-765-0688 360-531-2776 David Satterlee PO Box 249 Quilcene WA 98376 dsatt(kolypen.com 360-765-4810 206-999-5593 Christine Satterlee PO Box 249 Quilcene WA 98376 csydneysmith( amail.com 360-765-4810 206-734-5898 Sandy Shea PO Box 522 Quilcene WA 98376 sandyshea(kolypen.com 360-765-3490 206-779-6096 Carl Smith PO Box 868 Quilcene WA 98376 car108011(koutlook.com 360-765-3692 425-761-3010 Nancy Stickney 360 Shady Lane Quilcene WA 98376 tedpaine2( amail.com 360-765-3496 360-531-0287 Cleone Telling 181 E Leland Valley Rd Quilcene WA 98376 71cleone(kgmail.com 360-301-4130 Terry Telling 181 E Leland Valley Rd Quilcene WA 98376 terrytelling28(klive.com 360-301-4129 Tim Van Berkom 532 Penny Creek Rd Quilcene WA 98376 oleary79(krocketmail.com 360-301-5038 360-301-5038 Lorna Ward PO Box 65 Quilcene WA 98376 lornaiward722(kyahoo.com 360-765-3336 360-302-1083 Kevin Wooley 3850 Lindsay Hill Rd Quilcene WA 98376 kevin.; .wooley(kamail.com 360-531-1023 Nancy Stickney messages: Send to daughter Linda (and Stan) Cupp at: landscupp(&olympus.net LMcK 09/24/2020 Quilcene Historical Museum Balance Sheet As of December 31, 2019 ASSETS Total Other Current Assets Total Current Assets Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Total Liabilities Total Equity TOTAL LIABILITIES & EQUITY Quilcene Historical Museum Summary Income & Expense January through December 2019 Ordinary Income/Expense Total Income Total Expense Net Ordinary Income Other Income/Expense Total Other Income Total Other Expense Net Other Income Net Income 8:23 AM 04/16/2020 Accrual Basis Dec 31, 19 Dec 31, 18 7,084.74 5,818.94 265,509.12 325,501.91 4,918.10 1,920,854.68 1,925,772.78 Jan - Dec 19 126,842.44 73, 813.64 53,028.80 119,927.37 77,131.57 42,795.80 95,824.60 6,402.40 1,825,030.08 1,831,432.48 8:25 AM 04/16/2020 Accrual Basis Jan - Dec 18 93, 318.52 50,527.52 42,791.00 149,701.80 76,768.83 72,932.97 115,723.97 2021 LTAC Narrative If there was any good that came from the Pandemic we faced this year - it was that it tested our creativity and sharpened our operational game. The Quilcene Historical Museum prioritized the health of our visitors and community over entertaining and informing the public in 2020. However, the modest productions we did successfully host laid the groundwork for an innovative strategy for 2021. We completed the restoration of the Hamilton -Worthington House and laid the critical groundwork for a fully operational events center in the fall of 2021. We have maintained our goal of making Worthington Park a one -of -a -kind historical and cultural destination with an active museum, restored Victorian mansion, outdoor performing arts theater, and ten acres of beautiful grounds. This goal shapes all of our planning for sustained future operations. The Museum has undertaken a strategy for 2021 to prevail and perform - planning to best navigate the uncertainties of 2021 and stay operationally agile to seize opportunities as they surface. We canceled most events at Worthington Park for 2020 to comply with COVID guidelines - some 20 plus events and activities. The Museum was only open two days. We did produce two "events" - modest in scope but strategic in importance - one actual and the other virtual - while adhering to state and county COVID regulations. The Quilcene community safely "gathered" at Worthington Park in late October for the third annual Scarecrow Contest (usually part of our annual Harvest Festival). With the help of LTAC, we made investments in our website capacity to host a virtual registration and vote. These investments in our web outreach capabilities have now opened the door to hosting both remote/virtual and actual event productions and promotions in 2021. Our Museum has installed a 16 painting collection of Northwest artists at the Hamilton - Worthington House and we are exploring ways to responsibly showcase this exhibit and the mansion interiors to the public in 2021. In the interim, we are expanding content and the image gallery on our website. We have also attracted media coverage in outlets like Fjord Magazine where the public can appreciate the collection remotely and safely. We have compensated for reduced marketing funding by successfully soliciting and leveraging increased media attention from regional outlets - and aggressively promoting Worthington Park in social media. Case in point, we obtained permission from Fjord Magazine's editor to do a special printing of a recent article on Worthington Park's progress which we distributed by mail to our Museum supporters in our seasonal newsletter. Our expanded partnerships have also been a force multiplier in our communications outreach efforts as we coordinate our external communication efforts together. We are joining our partners in innovative approaches to event production for this coming year. Peninsula Adventure Sports, our partner in hosting the Bon Jon Pedal Bender mountain bike race at Worthington Park in late June of 2021, has successfully planned COVID compliant athletic competitions on the Peninsula for 2021. Many of the entrants from across the country for the canceled 2020 Quilcene Gravel Unravel rolled their registrations over to compete in 2021. The same is true for our annual half marathon, Oyster Races. We are investing now in detailed planning efforts to responsibly produce events this coming year. These efforts include COVID compliant operational timelines, on-line registration and event communications, park access controls, appropriate signage and stockpiling the necessary inventories of PPE (our Scarecrow Contest model). In partnership with our school, community, regional and business organizations we are expanding our 2021 schedule to include events calibrated to move smoothly from COVID compliant to less restrictive operations: Planned Events & Activities — within COVID Guidelines • Open Museum (access limited to 5 individuals at a time) • Mansion Open House Tours (access limited to 5 individuals at a time) • Valentines Mansion Artwork Show (access limited to 5 individuals at a time) • Valentines Event (Scarecrow Contest Model) • Easter Event (Scarecrow Contest Model) • QHS Junior — Senior Banquet (outdoor COVID Guidelines) • Teacher Appreciation Reception (outdoor COVID Guidelines) • Holiday Event (Scarecrow Contest Model) • QHS Alumni Reception (outdoor COVID Guidelines) • Bon Jon Pedal Bender (outdoor COVID Guidelines) • July 4th Event (Scarecrow Contest Model) • Oyster Races (Bon Jon Pedal Bender Model) • Scarecrow Contest • Holiday Event (Scarecrow Contest Model) Potential Events & Activities — with reduced COVID requirements 2021 LTAC Narrative • Volunteer Appreciation Luncheon • Outdoor Movies • Worthington Park Picnic • Wine Tasting Event • Welcome Back to School Teacher Reception • Day at the Park • Cider Press Event • Harvest Festival Event • Polar Express Festival • Holiday Event With our plan to open the Hamilton -Worthington House to full operations in the fall of 2021 (concurrent we hope with less restrictive COVID guidelines), Worthington Park will be prepared to host an increased number of events through the fall and into the 2021- 22 shoulder season. We are planning for that potential reality now. Worthington Park continues to be an all -volunteer effort. With over 32,000 volunteer hours invested in the project, volunteerism remains at the core of this center's existence. High marks for financial management have come from charitable foundation funders and state grant auditors, and over the last few months the Museum has been awarded grants which constitute over ninety percent of the funding target for completing the Hamilton - Worthington House in 2021. The Museum operates debt free - exercising budgetary discipline in the current environment of COVID austerity. We are applying for roughly half of the LTAC funding we requested in 2020, and have mobilized and organized our all -volunteer membership in an unprecedented planning effort through the fall and winter to channel those funds most effectively. The Museum's vision for Worthington Park is to create a gathering place for visitors to celebrate the history, natural beauty, and unique character of our region. 2021 will be a watershed year to deliver on that vision. Media Placement Highlights for 2020 Fjord Magazine Spring Edition/Quilcene Gravel Unravel https://issuu.com/northwestevent/docs/fjord spring 2020?fbclid=lwAR3iTLgRnMzbEyS CLaFDtrzDSH-iP26mzXJmNFH XrWkL2agvzeQwoSn4ek (p 6) Fjord Magazine Fall Edition/Worthington Park Article on Restoration Progress https://issuu.com/northwestevent/docs/fjord fall 2020/27 PT The Leader/Worthington Park Scarecrow Contest (first of two stories) https://www. ptleader.com/stories/guilcenes-worthington-park-scarecrow-contest-returns- online,71851? PT The Leader/Worthington Park Scarecrow Contest (second of two stories) https://www.ptleader.com/stories/guilcene-annual-scarecrow-contest-returns-stylish- spooky-assembly-to-worthington-park,71968 Fjord Magazine Winter Edition/Worthington Park Art Exhibition (plus Scarecrow Contest) https://issuu.com/northwestevent/docs/winter fjord 2020 (p 61) Scarecrow Contest Poster Art & Summer Events Ad of Pandemic)