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MINUTES
Jefferson County Board of Commissioners
Regular Meeting — January 4, 2021, 9:00 a.m.
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER, CEREMONIAL SWEARING IN CEREMONY AND BOARD
REORGANIZATION: Chair Greg Brotherton, Commissioner Kate Dean and Commissioner Heidi
Eisenhour participated in the meeting remotely. Chair Brotherton called the meeting to order at the
appointed time.
Superior Court Judge Keith Harper conducted a ceremonial swearing in of re-elected Commissioner
Dean and newly elected Commissioner Eisenhour. Chair Brotherton performed a song about serving as a
County Commissioner.
Chair Brotherton moved to nominate Commissioner Dean to serve as Chair for the Board of County
Commissioners (BOCC) in 2021. Commissioner Eisenhour seconded the motion which carried by a
unanimous vote.
Newly appointed Chair Dean commented on women serving as County Commissioners and touched
upon various County issues that the Board will continue working on in 2021.
PUBLIC COMMENT PERIOD: The following is a summary of comments submitted
by individuals via email which reflect their personal opinions and which were read aloud by the County
Administrator:
• Comment regarding the banning of nuclear weapons.
• Comment regarding the County Administrator's pay raise, and local businesses suffering due to
COVID-19.
• Comment regarding the tiny house village and the recent death at the Jefferson County Fairgrounds.
• Comment regarding the Port Hadlock Urban Growth Area (UGA), and the need for a sewer.
• Comment regarding the banning of nuclear weapons, and not allowing the military to use parks.
• Comment regarding lockdowns and the effect it has on the economy and individuals.
• Comment regarding the County Administrator's pay raise.
• Comment regarding the recent death at the Jefferson County Fairgrounds.
• Comment from the Public Works Director and the Department of Community Development (DCD)
Director regarding response to a public comment regarding the Port Hadlock Sewer Project.
• Comment regarding noise coming from the Jefferson County Sportsmens Association (JCSA).
The Commissioners addressed comments and concerns raised during the Public Comment Period.
Commissioners Meeting Minutes of January 4, 2021 DRAFT
WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke
provided information on the COVID-19 virus in Jefferson County and Emergency Management Director
Willie Bence provided a situation report.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour
seconded the motion which carried by a unanimous vote.
1. AGREEMENT, Amendment No. 3 re: Lower Big Quilcene River Design and Acquisition; In
the Amount of $25,326; Jefferson County Environmental Public Health; Hood Canal Salmon
Enhancement Group
2. AGREEMENT, Amendment No. 1 re: Lower Big Quilcene Floodplain and Acquisition; In the
Amount of $138,527; Jefferson County Environmental Public Health; Washington State
Recreation and Conservation Office (RCO)
3. AGREEMENT re: Origin and Erosion Technical Report on Rialto Beach; In the Amount of
$11,000: Jefferson County Environmental Public Health; University of Washington
4. AGREEMENT re: Supplemental Funding for new Virtual Emergency Management Operations
Software and Clerk Hire Staffing; In the Amount of $14,144; Jefferson County Department of
Emergency Management; Washington State Military Department, Emergency Management
Division
5. AGREEMENT re: Supplemental Funding for Clerk Hire Staffing, Community Outreach and
Training Programs; In the Amount of $56,309; Jefferson County Department of Emergency
Management; Washington State Military Department, Homeland Security Division
6. AGREEMENT re: Supplemental Funding for new Virtual Emergency Management Operations
Software and Clerk Hire Staffing; In the Amount of $27,896; Jefferson County Department of
Emergency Management; Washington State Military Department, Emergency Management
Division
7. ADVISORY BOARD REAPPOINTMENTS (3) re: Solid Waste Advisory Committee
(SWAG); 1) Two (2) Year Term to Expire February 19, 2023; Waste Connection Alternate
Representative, Brian Tate; 2) Two (2) Year Term to Expire February 19, 2023; District No. 1,
Citizen Member Representative, Tracy Grisman; 3) Two (2) Year Term to Expire January 3,
2023; Agriculture and Conservation Representative, Glenn Gately
8, _ ADVISORY BOARD APPOINTMENT re: Conservation Futures Citizen Oversight
Committee; Four (4) Year Term to Expire January 4, 2025; Wildlife Conservation Biology
Representative, Ron Rempel
9. MINUTES re: Joint Special Meeting of December 16, 2020 and Regular Meeting of December
21, 2020
10. Payment of Jefferson County Vouchers/Warrants Dated December 28, 2020 Totaling
$187,397.02 (Records of all claims submitted for payment along with vouchers approved and signed by the Board
of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.)
DISCUSSION re: Updating the Jefferson County Personnel Administration
Manual: Human Resources Manager Andy Rowlson and Chief Deputy Civil Prosecuting Attorney
Philip Hunsucker highlighted the proposed changes to the Personnel Administration Manual. After
discussion, Commissioner Eisenhour moved to approve RESOLUTION NO.01-21 re: Updating the
Jefferson County Personnel Administration Manual. Commissioner Brotherton seconded the motion
which carried by a unanimous vote.
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Commissioners Meeting Minutes of January 4, 2021
DISCUSSION re: Adopting a Fifth Temporary County Policy Based on Emergency
Response to the COVID-19 Pandemic: Human Resources Manager Andy Rowlson provided
information regarding Congress passing a new Coronavirus relief bill which authorizes employers, at
their discretion, to extend the Families First Coronavirus Relief Act (FFCRA) employee leave benefits
through March 31, 2021. He explained why it is in the County's best interest to exercise the ability to
extend the FFCRA leave to employees. He also urged the Commissioners to reset employees access to
this leave to 80 hours effective January 1, 2021 through March 31, 2021 to promote public health during
the pandemic. The additional 80 hours will be at the County's expense.
After discussion, Commissioner Brotherton moved to approve RESOLUTION NO.02-21 re: Fifth
Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic. Commissioner
Eisenhour seconded the motion which carried by a unanimous vote.
DISCUSSION: HEARING NOTICE re: Emergency Supplemental 2020 Budget
Appropriation/Extension for Public Health's Land Acquisitions Fund — Fund 129: Central Services
Director Mark McCauley explained the need for the proposed hearing notice to support Conservation
Futures. It was noted that the Agenda and Agenda request has incorrect information regarding the date
of the meeting, but the proposed hearing notice has the correct date.
County Administrator Philip Morley suggested approving the hearing notice with a correction that the
sentence that reads: "In addition, written testimony is also invited beginning on January 4, 2021..." it
should read: "In addition, written testimony is also invited beginning on January 7, 2021..."
Commissioner Brotherton moved to approve RESOLUTION NO. 03-21 re: Hearing Notice regarding
Emergency Supplemental 2020 Budget Appropriation/Extension for Public Health's Land Acquisitions
Fund — Fund 129; Hearing scheduled for Tuesday, January 19, 2021 at 10:30 a.m. in the Commissioners
Chambers, as amended. Commissioner Eisenhour seconded the motion which carried by a unanimous
vote. The hearing will be held virtually.
The meeting was recessed at 10:55 a.m. and reconvened at 11:03 a.m. with all three
Commissioners present.
COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed their
meeting schedules.
EXECUTIVE SESSION: An Executive Session was scheduled from 11:10 a.m. to
11:30 a.m. Chair Dean announced that the Executive Session will be held from 11:11 a.m. to 11:30 a.m.
with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client
Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at
11:31 a.m.
EXECUTIVE SESSION: An Executive Session was scheduled from 11:30 a.m. to
12:00 p.m. Chair Dean announced that the Executive Session will be held from 11:31 a.m. to 12:00 p.m.
with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client
Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Board resumed the regular meeting at 12:00 p.m. Chair Dean announced that the
Board will be recessing for the lunch hour and resuming the Executive Session at 3:10 p.m.
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Commissioners Meeting Minutes of January 4, 2021 DRAFT
The meeting was recessed at 12:00 p.m. and reconvened at 1:33 p.m. with all three
Commissioners present.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
2021 Potential Workshop Topics: Homeless housing, affordable housing, economic
development, chemical dependency and mental health services, Hadlock Wastewater System,
Olympic Discovery Trail extension, Code Compliance Program process, habitat conservation,
JeffCOM, capital planning, regulatory reform, childcare, and broadband services
2021 Board and Committee Assignments and Preliminary discussion of the Board of County
Commissioners (BOCC) Work Plan for 2021
EXECUTIVE SESSION - Continued: An Executive Session that was originally
scheduled from 11:30 a.m. to 12:00 p.m. was recessed and set to resume at 3:10 p.m. Chair Dean
announced that the Executive Session will be held from 3:10 p.m. to 3:25 p.m. with the County
Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual
Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The
Board resumed the regular meeting at 3:25 p.m. Chair Dean announced that the Board will be extending
the Executive Session from 3:26 p.m. to 3:56 p.m. The Board resumed the regular meeting at 3:57 p.m.
Chair Dean announced that the Board will be extending the Executive Session from 3:57 p.m. to 4:27
p.m. The Board concluded the Executive Session and resumed the regular meeting at 4:28 p.m.
COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County
Administrator Philip Morley reviewed the following with the Board.
Military Use of State Parks
Future Agenda Items: Martin Luther King Day will be January 18, 2021, United Nations
Weapons Treaty, revisit Boards and Commissions list, Board of County Commissioners Work
Plan, de -criminalizing psychedelics, and FEMA Flood Insurance Rate Map.
NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:53 p.m. until
the next regular meeting or special meeting as properly noticed.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kate Dean, Chair
Greg Brotherton, Member
Carolyn Gallaway, CMC Heidi Eisenhour, Member
Clerk of the Board
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MINUTES
Jefferson County Board of Commissioners
Regular Meeting — January 11, 2021, 9:00 a.m.
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
1
CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and
Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to
order at the appointed time.
PUBLIC COMMENT PERIOD: The following is a summary of comments submitted
by individuals via email which reflect their personal opinions and which were read aloud by the County
Administrator:
• 11 comments regarding the decriminalization of entheogens.
• Comment regarding a proposed resolution to ban nuclear weapons.
The Commissioners and County Administrator addressed comments and concerns raised during the
Public Comment Period.
ADDITIONAL BUSINESS: DISCUSSION re: DUPLICATE PUBLIC
COMMENTS RECEIVED DURING VIRTUAL MEETINGS: During the Public Comment Period,
there were several emails that were a duplicate of the first email received and read aloud, which led the
Commissioners to address the issue of staff reading identical comments during the meeting. After
discussion, Commissioner Eisenhour moved that during remote meetings where staff reads public
comments aloud, staff will not read repeated comments aloud, but will note the name of the person and
their support for the prior comment. Commissioner Brotherton seconded the motion. After discussion,
Chair Dean proposed an amendment to the motion to replace: "...staff will not read repeated
comments..." to read: "...staff may not read identical letters..." The amendment was acceptable to
Commissioner Eisenhour and Commissioner Brotherton. After further discussion, Chair Dean called for
a vote on the motion. The motion carried by a unanimous vote.
The Commissioners assured the public that all comments will be received and read by the Board, even if
not read aloud during the meeting.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: After discussion
Commissioner Brotherton moved to approve the items on the Consent Agenda as presented.
Commissioner Eisenhour seconded the motion which carried by a unanimous vote.
CALL FOR BIDS re: Publication of County Legal Notices; Bids Accepted Until 9:30 a.m. and
Opened and Read Publicly at 10:30 a.m. on Monday, March 1, 2021 in the Commissioners'
Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA
(Virtual Meeting)
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Commissioners Meeting Minutes of January 11, 2021 R A
2. RESOLUTION NO.04-21 re: In the Matter of Finding and Determination to Declare Certain
Personal Property as Surplus and Authorize Disposal
3. RESOLUTION NO.05-21 re: To Create a Project for Port Ludlow Culvert Lining
4. AGREEMENT re: Services and Maintenance on the Recording System and Video
Conferencing System for District Court; In the Amount of $5,510; Jefferson County District
Court; Justice AV Solutions (JAVS)
5. AGREEMENT, Amendment No. 1 re: CARES Funds awarded for operation of Proctor House
Study Lounge; In the Amount of $9,000; Jefferson County Juvenile Services; Kelli Parcher, Inc.
6. AGREEMENT re: Residential Substance Abuse Treatment Program at the Jefferson County
Jail; In the Amount of $146,000; Jefferson County Sheriff s Office/Jail; Washington State Health
Care Authority
7. ADVISORY BOARD REAPPOINTMENT re: Solid Waste Advisory Committee (SWAC);
Two (2) Year Term to expire January 7, 2023; Industry Representative, Skookum Contract
Services, Stacy Hall
8. ADVISORY BOARD APPOINTMENTS (2) re: Solid Waste Advisory Committee (SWAC);
1) Two (2) Year Team to expire October 12, 2023; City of Port Townsend Representative, Public
Works Director, Steve King; 2) Two (2) Year Team to expire January 7, 2023; City of Port
Townsend Alternate Representatives, Wastewater Treatment/Compost Facilities Operations
Manager, Bliss Morris
9. Payment of Jefferson County Payroll Warrants Dated January 5, 2021 Totaling $968,788.42
and A/P Warrants Done by Payroll Dated December 29, 2021 Totaling $1,130.74 and Dated
January 5, 2021 Totaling $931,713.18 (Records of all claims submitted for payment along with A/P
Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office)
WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke
provided information on the COVID-19 virus in Jefferson County and Emergency Management Director
Willie Bence provided a situation report.
DISCUSSION re: CALL FOR BIDS re: Port Hadlock Sewer Modular Membrane
Bio Reactor: Public Works Director/County Engineer Monte Reinders stated that he and staff have been
working on a modular treatment plant project for Port Hadlock and explained their request for a Call for
Bids. After discussion, Commissioner Eisenhour moved to authorize the Chair to sign the CALL FOR
BIDS regarding the Port Hadlock Sewer Modular Membrane Bio Reactor; Bids accepted until 9:30 a.m.
and opened and read publicly at 10:30 a.m. on Monday, February 8, 2021 in the Commissioners'
Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual
Mccting). Commissioncr Brothcrton sccondcd the motion which carried by a unanimous vote.
The meeting was recessed at 10:29 a.m. and reconvened at 10:53 a.m. with all three
Commissioners present.
CONTINUED DISCUSSION re: 2021 BOARD AND COMMITTEE
ASSIGNMENTS AND PRELIMINARY DISCUSSION OF BOCC WORK PLAN FOR 2021:
After discussion, Commissioner Brotherton moved to approve the Boards and Committee assignments
as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote.
2
"RAFCommissioners Meeting Minutes of January 11, 2021 TU
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed the
possibility of meeting in -person for the Executive Session, but decided against it. They briefly reviewed
their meeting schedules.
EXECUTIVE SESSION: An Executive Session was scheduled from 11:15 a.m. to
11:30 a.m. Chair Dean announced that the Executive Session will be held from 11:15 a.m. to 11:30 a.m.
with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client
Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at
11:31 a.m.
EXECUTIVE SESSION: An Executive Session was scheduled from 11:30 a.m. to
11:45 a.m. Chair Dean announced that the Executive Session will be held from 11:31 a.m. to 11:46 a.m.
with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client
Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Board resumed the regular meeting at 11:46 a.m. Chair Dean announced that the
Board will be extending the Executive Session from 11:46 a.m. to 11:56 a.m. The Board concluded the
Executive Session and resumed the regular meeting at 11:57 a.m.
The meeting was recessed at 11:57 a.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
DISCUSSION re: Proclamation to Designate January 22, 2021 for Celebrating the
United Nations Treaty on the Prohibition of Nuclear Weapons: The Commissioners reviewed a
request from Mr. Milholland regarding a proclamation on the banning of nuclear weapons. After
discussion, Commissioner Brotherton started to make a motion that would approve the proclamation
with the modifications suggested by Mr. Milholland, but he decided to withdraw his motion. He restated
his motion to approve the proclamation and further ask staff to send the filled -out proclamation to the
President, Vice President and federal legislative delegation. Commissioner Eisenhour seconded the
motion. After discussion, Commissioner Brotherton withdrew his motion.
Commissioner Brotherton moved to direct staff to prepare the proclamation for final discussion and
action on January 19,. 2021. Commissioner Eisenhour seconded the motion. Chair Dean noted that a _
motion is not needed since it will be discussed and approved during the next meeting. Commissioner
Brotherton withdrew his motion.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Women's Proclamation; to be reviewed during the next Board of County Commissioners
(BOCC) meeting
Discussion re: County comments on proposed mitigated determination of non -significance for
continued Naval Special Operations Training in Western Washington State; Marine Resources
Committee has an expert that is willing to assist in drafting comments to the Navy
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Commissioners Meeting Minutes of January 11, 2021 r Uft" R %A F I "
• Virtual Retreat Planning and Continued Discussion re: BOCC Work Plan for 2021; discussion on
reconfiguring regular meetings to allow time for more workshops with a retreat scheduled in
February 2021
• Jefferson County Fairgrounds; report on the homeless encampment
• Review of topics to discuss
• Administrator's Report; City of Port Townsend tents for businesses, the Gardiner Community
Center, interviews for the Executive Assistant position
• 2021 Legislative Session: North Olympic Legislative Alliance (NOLA), Washington State
Association of Counties (WSAC) debriefs, SB 1512 re: Additional taxing authority on short term
vacation rentals, revenue to go to affordable housing
• Commissioners' Briefing Session — continued: The Commissioners reviewed recent meetings
they attended, discussed miscellaneous topics and reviewed upcoming meetings
• Upcoming Martin Luther King holiday
• Taming Bigfoot; assembling teams
• Recycling
NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:02 p.m. until
the next regular meeting or special meeting as properly noticed.
SEAL:
ATTEST:
Carolyn Gallaway, CMC
Clerk of the Board
.19
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kate Dean, Chair
Greg Brotherton, Member
Heidi Eisenhour, Member