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Home My WebLink AboutM010421wti-ON CO :c INO' O MINUTES Jefferson County Board of Commissioners Regular Meeting — January 4, 2021, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER, CEREMONIAL SWEARING IN CEREMONY AND BOARD REORGANIZATION: Chair Greg Brotherton, Commissioner Kate Dean and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. Superior Court Judge Keith Harper conducted a ceremonial swearing in of re-elected Commissioner Dean and newly elected Commissioner Eisenhour. Chair Brotherton performed a song about serving as a County Commissioner. Chair Brotherton moved to nominate Commissioner Dean to serve as Chair for the Board of County Commissioners (BOCC) in 2021. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Newly appointed Chair Dean commented on women serving as County Commissioners and touched upon various County issues that the Board will continue working on in 2021. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding the banning of nuclear weapons. • Comment regarding the County Administrator's pay raise, and local businesses suffering due to COVID-19. • Comment regarding the tiny house village and the recent death at the Jefferson County Fairgrounds. • Comment regarding the Port Hadlock Urban Growth Area (UGA), and the need for a sewer. • Comment regarding the banning of nuclear weapons, and not allowing the military to use parks. • Comment regarding lockdowns and the effect it has on the economy and individuals. • Comment regarding the County Administrator's pay raise. • Comment regarding the recent death at the Jefferson County Fairgrounds. • Comment from the Public Works Director and the Department of Community Development (DCD) Director regarding response to a public comment regarding the Port Hadlock Sewer Project. • Comment regarding noise coming from the Jefferson County Sportsmens Association (JCSA). The Commissioners addressed comments and concerns raised during the Public Comment Period. Commissioners Meeting Minutes of January 4, 2021 WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Amendment No. 3 re: Lower Big Quilcene River Design and Acquisition; In the Amount of $25,326; Jefferson County Environmental Public Health; Hood Canal Salmon Enhancement Group 2. AGREEMENT, Amendment No. 1 re: Lower Big Quilcene Floodplain and Acquisition; In the Amount of $138,527; Jefferson County Environmental Public Health; Washington State Recreation and Conservation Office (RCO) 3. AGREEMENT re: Origin and Erosion Technical Report on Rialto Beach; In the Amount of $11,000: Jefferson County Environmental Public Health; University of Washington 4. AGREEMENT re: Supplemental Funding for new Virtual Emergency Management Operations Software and Clerk Hire Staffing; In the Amount of $14,144; Jefferson County Department of Emergency Management; Washington State Military Department, Emergency Management Division 5. AGREEMENT re: Supplemental Funding for Clerk Hire Staffing, Community Outreach and Training Programs; In the Amount of $56,309; Jefferson County Department of Emergency Management; Washington State Military Department, Homeland Security Division 6. AGREEMENT re: Supplemental Funding for new Virtual Emergency Management Operations Software and Clerk Hire Staffing; In the Amount of $27,896; Jefferson County Department of Emergency Management; Washington State Military Department, Emergency Management Division 7. ADVISORY BOARD REAPPOINTMENTS (3) re: Solid Waste Advisory Committee (SWAC); 1) Two (2) Year Term to Expire February 19, 2023; Waste Connection Alternate Representative, Brian Tate; 2) Two (2) Year Term to Expire February 19, 2023; District No. 1, Citizen Member Representative, Tracy Grisman; 3) Two (2) Year Term to Expire January 3, 2023; Agriculture and Conservation Representative, Glenn Gately 8, ADVISORY BOARD APPOINTMENT re: Conservation Futures Citizen Oversight Committee; Four (4) Year Term to Expire January 4, 2025; Wildlife Conservation Biology Representative, Ron Rempel 9. MINUTES re: Joint Special Meeting of December 16, 2020 and Regular Meeting of December 21, 2020 10. Payment of Jefferson County Vouchers/Warrants Dated December 28, 2020 Totaling $187,397.02 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) DISCUSSION re: Updating the Jefferson County Personnel Administration Manual: Human Resources Manager Andy Rowlson and Chief Deputy Civil Prosecuting Attorney Philip Hunsucker highlighted the proposed changes to the Personnel Administration Manual. After discussion, Commissioner Eisenhour moved to approve RESOLUTION NO.01-21 re: Updating the Jefferson County Personnel Administration Manual. Commissioner Brotherton seconded the motion which carried by a unanimous vote. W Commissioners Meeting Minutes of January 4, 2021 DISCUSSION re: Adopting a Fifth Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic: Human Resources Manager Andy Rowlson provided information regarding Congress passing a new Coronavirus relief bill which authorizes employers, at their discretion, to extend the Families First Coronavirus Relief Act (FFCRA) employee leave benefits through March 31, 2021. He explained why it is in the County's best interest to exercise the ability to extend the FFCRA leave to employees. He also urged the Commissioners to reset employees access to this leave to 80 hours effective January 1, 2021 through March 31, 2021 to promote public health during the pandemic. The additional 80 hours will be at the County's expense. After discussion, Commissioner Brotherton moved to approve RESOLUTION NO.02-21 re: Fifth Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. DISCUSSION: HEARING NOTICE re: Emergency Supplemental 2020 Budget Appropriation/Extension for Public Health's Land Acquisitions Fund — Fund 129: Central Services Director Mark McCauley explained the need for the proposed hearing notice to support Conservation Futures. It was noted that the Agenda and Agenda request has incorrect information regarding the date of the meeting, but the proposed hearing notice has the correct date. County Administrator Philip Morley suggested approving the hearing notice with a correction that the sentence that reads: "In addition, written testimony is also invited beginning on January 4, 2021..." it should read: "In addition, written testimony is also invited beginning on January 7, 2021..." Commissioner Brotherton moved to approve RESOLUTION NO.03-21 re: Hearing Notice regarding Emergency Supplemental 2020 Budget Appropriation/Extension for Public Health's Land Acquisitions Fund — Fund 129; Hearing scheduled for Tuesday, January 19, 2021 at 10:30 a.m. in the Commissioners Chambers, as amended. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. The hearing will be held virtually. The meeting was recessed at 10:55 a.m. and reconvened at 11:03 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed their meeting schedules. EXECUTIVE SESSION: An Executive Session was scheduled from 11:10 a.m. to 11:30 a.m. Chair Dean announced that the Executive Session will be held from 11:11 a.m. to 11:30 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 11:31 a.m. EXECUTIVE SESSION: An Executive Session was scheduled from 11:30 a.m. to 12:00 p.m. Chair Dean announced that the Executive Session will be held from 11:31 a.m. to 12:00 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 12:00 p.m. Chair Dean announced that the Board will be recessing for the lunch hour and resuming the Executive Session at 3:10 p.m. 3 Commissioners Meeting Minutes of January 4, 2021 The meeting was recessed at 12:00 p.m. and reconvened at 1:33 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • 2021 Potential Workshop Topics: Homeless housing, affordable housing, economic development, chemical dependency and mental health services, Hadlock Wastewater System, Olympic Discovery Trail extension, Code Compliance Program process, habitat conservation, JeffCOM, capital planning, regulatory reform, childcare, and broadband services • 2021 Board and Committee Assignments and Preliminary discussion of the Board of County Commissioners (BOCC) Work Plan for 2021 EXECUTIVE SESSION - Continued: An Executive Session that was originally scheduled from 11:30 a.m. to 12:00 p.m. was recessed and set to resume at 3:10 p.m. Chair Dean announced that the Executive Session will be held from 3:10 p.m. to 3:25 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 3:25 p.m. Chair Dean announced that the Board will be extending the Executive Session from 3:26 p.m. to 3:56 p.m. The Board resumed the regular meeting at 3:57 p.m. Chair Dean announced that the Board will be extending the Executive Session from 3:57 p.m. to 4:27 p.m. The Board concluded the Executive Session and resumed the regular meeting at 4:28 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. • Military Use of State Parks • Future Agenda Items: Martin Luther King Day will be January 18, 2021, United Nations Weapons Treaty, revisit Boards and Commissions list, Board of County Commissioners Work Plan, de -criminalizing psychedelics, and FEMA Flood Insurance Rate Map. NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:53 p.m. until the next rvvlar meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS IS Kate D h it ATTEST ``FJ eg of erton, Member CarolynY Gallaway, CM� Heidi Eisenhour, Member Clerk of the Board 2