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Home My WebLink AboutM0111211�Cj1 � �'SHI ti 01 MINUTES Jefferson County Board of Commissioners Regular Meeting — January 11, 2021, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • 11 comments regarding the decriminalization of entheogens. • Comment regarding a proposed resolution to ban nuclear weapons. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. ADDITIONAL BUSINESS: DISCUSSION re: DUPLICATE PUBLIC COMMENTS RECEIVED DURING VIRTUAL MEETINGS: During the Public Comment Period, there were several emails that were a duplicate of the first email received and read aloud, which led the Commissioners to address the issue of staff reading identical comments during the meeting. After discussion, Commissioner Eisenhour moved that during remote meetings where staff reads public comments aloud, staff will not read repeated comments aloud, but will note the name of the person and their support for the prior comment. Commissioner Brotherton seconded the motion. After discussion, Chair Dean proposed an amendment to the motion to replace: "...staff will not read repeated comments..." to read: "...staff may not read identical letters..." The amendment was acceptable to Commissioner Eisenhour and Commissioner Brotherton. After further discussion, Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. The Commissioners assured the public that all comments will be received and read by the Board, even if not read aloud during the meeting. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: After discussion Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. CALL FOR BIDS re: Publication of County Legal Notices; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:30 a.m. on Monday, March 1, 2021 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) Commissioners Meeting Minutes of January 11, 2021 2. RESOLUTION NO.04-21 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 3. RESOLUTION NO.05-21 re: To Create a Project for Port Ludlow Culvert Lining 4. AGREEMENT re: Services and Maintenance on the Recording System and Video Conferencing System for District Court; In the Amount of $5,510; Jefferson County District Court; Justice AV Solutions (JAVS) 5. AGREEMENT, Amendment No. 1 re: CARES Funds awarded for operation of Proctor House Study Lounge; In the Amount of $9,000; Jefferson County Juvenile Services; Kelli Parcher, Inc. 6. AGREEMENT re: Residential Substance Abuse Treatment Program at the Jefferson County Jail; In the Amount of $146,000; Jefferson County Sheriff s Office/Jail; Washington State Health Care Authority 7. ADVISORY BOARD REAPPOINTMENT re: Solid Waste Advisory Committee (SWAC); Two (2) Year Term to expire January 7, 2023; Industry Representative, Skookum Contract Services, Stacy Hall 8. ADVISORY BOARD APPOINTMENTS (2) re: Solid Waste Advisory Committee (SWAC); 1) Two (2) Year Team to expire October 12, 2023; City of Port Townsend Representative, Public Works Director, Steve King; 2) Two (2) Year Team to expire January 7, 2023; City of Port Townsend Alternate Representatives, Wastewater Treatment/Compost Facilities Operations Manager, Bliss Morris 9. Payment of Jefferson County Payroll Warrants Dated January 5, 2021 Totaling $968,788.42 and A/P Warrants Done by Payroll Dated December 29, 2021 Totaling $1,130.74 and Dated January 5, 2021 Totaling $931,713.18 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. DISCUSSION re: CALL FOR BIDS re: Port Hadlock Sewer Modular Membrane Bio Reactor: Public Works Director/County Engineer Monte Reinders stated that he and staff have been working on a modular treatment plant project for Port Hadlock and explained their request for a Call for Bids. After discussion, Commissioner Eisenhour moved to authorize the Chair to sign the CALL FOR BIDS regarding the Port Hadlock Sewer Modular Membrane Bio Reactor; Bids accepted until 9:30 a.m. and opened and read publicly at 10:30 a.m. on Monday, February 8, 2021 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting). Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:29 a.m. and reconvened at 10:53 a.m. with all three Commissioners present. CONTINUED DISCUSSION re: 2021 BOARD AND COMMITTEE ASSIGNMENTS AND PRELIMINARY DISCUSSION OF BOCC WORK PLAN FOR 2021: After discussion, Commissioner Brotherton moved to approve the Boards and Committee assignments as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of January 11, 2021 COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed the possibility of meeting in -person for the Executive Session, but decided against it. They briefly reviewed their meeting schedules. EXECUTIVE SESSION: An Executive Session was scheduled from 11:15 a.m. to 11:30 a.m. Chair Dean announced that the Executive Session will be held from 11:15 a.m. to 11:30 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 11:31 a.m. EXECUTIVE SESSION: An Executive Session was scheduled from 11:30 a.m. to 11:45 a.m. Chair Dean announced that the Executive Session will be held from 11:31 a.m. to 11:46 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 11:46 a.m. Chair Dean announced that the Board will be extending the Executive Session from 11:46 a.m. to 11:56 a.m. The Board concluded the Executive Session and resumed the regular meeting at 11:57 a.m. The meeting was recessed at 11:57 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. DISCUSSION re: Proclamation to Designate January 22, 2021 for Celebrating the United Nations Treaty on the Prohibition of Nuclear Weapons: The Commissioners reviewed a request from Mr. Milholland regarding a proclamation on the banning of nuclear weapons. After discussion, Commissioner Brotherton started to make a motion that would approve the proclamation with the modifications suggested by Mr. Milholland, but he decided to withdraw his motion. He restated his motion to approve the proclamation and further ask staff to send the filled -out proclamation to the President, Vice President and federal legislative delegation. Commissioner Eisenhour seconded the motion. After discussion, Commissioner Brotherton withdrew his motion. Commissioner Brotherton moved to direct staff to prepare the proclamation for final discussion and action on January 19, 2021. Commissioner Eisenhour seconded the motion. Chair Dean_ noted that a motion is not needed since it will be discussed and approved during the next meeting. Commissioner Brotherton withdrew his motion. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Women's Proclamation; to be reviewed during the next Board of County Commissioners (BOCC) meeting Discussion re: County comments on proposed mitigated determination of non -significance for continued Naval Special Operations Training in Western Washington State; Marine Resources Committee has an expert that is willing to assist in drafting comments to the Navy Commissioners Meeting Minutes of January 11, 2021 • Virtual Retreat Planning and Continued Discussion re: BOCC Work Plan for 2021; discussion on reconfiguring regular meetings to allow time for more workshops with a retreat scheduled in February 2021 • Jefferson County Fairgrounds; report on the homeless encampment • Review of topics to discuss • Administrator's Report; City of Port Townsend tents for businesses, the Gardiner Community Center, interviews for the Executive Assistant position • 2021 Legislative Session: North Olympic Legislative Alliance (NOLA), Washington State Association of Counties (WSAC) debriefs, SB 1512 re: Additional taxing authority on short term vacation rentals, revenue to go to affordable housing • Commissioners' Briefing Session — continued: The Commissioners reviewed recent meetings they attended, discussed miscellaneous topics and reviewed upcoming meetings • Upcoming Martin Luther King holiday • Taming Bigfoot; assembling teams • Recycling NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:02 p.m. until the next regular meeting or special meeting as properly noticed. Ty CO, SCA ATTEST I Carolyn allaway, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair 11 Member ;enhour. Member