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HomeMy WebLinkAbout021621_ca13,�,ON C,,G F ' �� A. G�01 MINUTES Jefferson County Board of Commissioners Regular Meeting — February 1, 2021, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She stated that she will be testifying at the Washington State Legislature today at which point Commissioner Brotherton will assume Chairing of the meeting during her absence. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding an AARP tax aide assistance program, and Statewide Health Insurance Benefits Advisors (SHIBA) members assisting with Medicare recipients. • Comment regarding Governor Inslee's decision to keep Jefferson County in Phase 1 of the COVID-19 lockdown. • Comment regarding upcoming presentation on the proposed Code Compliance Amnesty Program. • Comment regarding false positive COVID-19 tests. • Comment regarding COVID-19 testing, restrictions and information. • Comment regarding noise coming from the Jefferson County Sportsmens Association (JCSA). The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 10-21 re: Cancellation of Uncollectible Personal Property Taxes 2. EXTENSION OF BID OPENING re: Port Hadlock Water Reclamation Facility, Membrane Bioreactor Equipment; Extending the Bid Opening from February 8, 2021 until February 22, 2021. Bids accepted until 9:30 a.m. and opened and read publicly at 10:30 a.m. or shortly thereafter on February 22, 2021 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA. (virtual meeting) 3. MEMORANDUM OF AGREEMENT, Amendment No. 2 re: Adjust the January through August 2021 Employer Medical Plan Contribution; Fraternal Order of Police (FOP)/Jefferson County Sheriff Office Uniform Support Services (JCSOUSS) Employee Association Members uhAF­;` Commissioners Meeting Minutes of February 1, 2021 4. AGREEMENT re: JAVS Safeguard Maintenance for Superior Court; In the Amount of $4,777; Jefferson County Superior Court; Justice AV Solutions (JAVS) 5. AGREEMENT re: Opioid Treatment Network at the Jefferson County Jail; In the Amount of $393,400; Jefferson County Sheriff's Office/Jail; Washington State Healthcare Authority 6. AGREEMENT NO. ICA21016 re: Improving the Quality of Public Defense Services; In the Amount of $35,085; Jefferson County Administrator; Washington State Office of Public Defense 7. AGREEMENT re: Community Engagement in Strait Ecosystem Recovery; In the Amount of $100,000; Jefferson County Extension, Washington State University; Washington State Department of Ecology 8. ADVISORY BOARD REAPPOINTMENT re: Developmental Disabilities Advisory Board; Three (3) Year Term to Expire February 20, 2024; Shelby MacMeekin 9. MINUTES re: Regular Meeting of January 25, 2021 10. Payment of Jefferson County Vouchers/Warrants Dated January 25, 2021 Totaling $786,116.38 and A/P Check Update for Emergency Warrant — Fund 149 Dated December 25, 2020 Totaling $32,464.93 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed their meeting schedules. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. Chair Dean left the meeting at 10:40 a.m. Commissioner Brotherton assumed Chairing duties in Chair Dean's absence. PRESENTATION re: Mental Health Navigator Grant Agreement: Sheriff Joe Nole provided information regarding the proposed Mental Health Navigator Agreement. After discussion, Commissioner Eisenhour moved that the Board of County Commissioners sign the AGREEMENT re: Mental Health Navigator Grant Agreement; In the Amount of $63,209; Washington State Criminal Justice Training Commissioner and the Washington Association of Sheriff's and Police Chiefs (WASPC) for the Jefferson County Sheriff's Office. Commissioner Brotherton seconded the motion. The motion carried. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:15 a.m. Commissioner Brotherton announced that the Executive Session will be held from 11:13 a.m. to 11:28 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 11:28 a.m. Chair Dean rejoined the Board of County Commissioner's meeting and participated in the Executive Session. She stated she would resume Chairing duties once the Executive Session has ended. Commissioner Brotherton announced that the Board will be extending the Executive Session from 11:30 a.m. to 11:40 a.m. The Board resumed the regular meeting at 11:41 a.m. Commissioner Brotherton announced that the Board will be extending the Executive Session from 11:43 a.m. to 11:58 a.m. The Board concluded the Executive Session and resumed the regular meeting at 11:58 a.m. 2 DRAF`i," Commissioners Meeting Minutes of February 1, 2021 The meeting was recessed at 11:59 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. BRIEFING re: Concurring that the County Administrator will send a joint letter with Jefferson Land Trust requesting an appraisal of Three (3) Lease Trust Land Transfer Properties: County Administrator Philip Morley provided a brief summary of Jefferson Land Trust (JLT)'s request. JLT Director Sarah Spaeth and JLT member Owen Fairbank explained their request in more detail and answered questions posed by the Board. After discussion, Commissioner Brotherton moved to direct the County Administrator to send a joint letter with Jefferson Land Trust, requesting an appraisal of the three leased Trust Land Transfer properties. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. BRIEFING re: Code Compliance Amnesty Program: Code Compliance Coordinator Debra Murdock gave a presentation on the proposed Code Compliance Amnesty Program and answered questions posed by the Board. After discussion, Chair Dean moved to give concurrence to continue the Amnesty Program as described by Code Compliance Coordinator Debra Murdock. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Review of items to discuss • ADDITIONAL BUSINESS: Senior Management Retreat: After discussion, Commissioner Brotherton moved to grant authority to the County Administrator to sign a Personal Services Agreement with David Goldsmith to facilitate the Senior Management Retreat. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. The agreement is for $200. • Senior Management Retreat; logistics and topics • OlyCAP; upcoming new contract for quarantine and isolation rooms • Economic Development Council; Public Sector Cabinet • Center Valley Animal Rescue • Department of Community Development; budget and staffing .The meeting was recessed at 2:.58 p.m. -and reconvened at 3:06 p.m. with all -three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. • SB1590 funds; potential funding for the 7tn and Hendricks Project • Intergovernmental Collaborative Group (ICG); logistics • Meeting audio; striving to make meeting audio better • Commissioner emails • KPTZ radio; upcoming radio segment • Parks • Legislative update • Commissioners Briefing Session • Miscellaneous topics 3 UNAr' Commissioners Meeting Minutes of February 1, 2021 • Homeless Shelter • North Olympic Legislative Alliance (NOLA) NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:42 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: ATTEST: Kate Dean, Chair Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board El ON c0 D -'AFT �9 G ING� MINUTES Jefferson County Board of Commissioners Regular Meeting — February 8, 2021, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She stated since next Monday is a holiday, the next Commissioners meeting will be held on Tuesday, February 16, 2021. She noted there_ will be a KPTZ radio forum regarding Homelessness on February 9, 2021 at 6:00 p.m. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding the homeless encampment at the Jefferson County Fairgrounds. • Comment regarding COVID-19 information and false negative PCR tests. • Comment regarding the homeless encampment at the Jefferson County Fairgrounds. • Comment regarding the homeless encampment at the Jefferson County Fairgrounds. • Comment regarding Washington State Ferries upcoming online meetings February 9 and 10, 2021. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 11-21 re: Re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund Amounts in Various County Departments 2. AGREEMENT re: To Provide Vaccine Clinic Volunteer Support and Related Services; No Dollar Amount; Jefferson County Public Health; Jefferson Healthcare 3. AGREEMENT re: Paradise Bay Rd. M.P. 4.2 Land Slide Repair, County Project No. 18020830, County No. No. 503608; In the Approximate Amount of $14,000; Jefferson County Public Works; Bruch & Bruch Construction, Inc. 4. AGREEMENT re: Dabob Rd. M.P. 0.83 Land Slide Repair, County Project No. 18020810, County Road No. 348808; In the Approximate Amount of $26,000; Jefferson County Public Works; Seton Construction, Inc. QRP,FT Commissioners Meeting Minutes of February 8, 2021 5. AGREEMENT No. 2063-97491 re: Implementation and Program Development of i-ACT (Individual Alternative Choice Training); In the Amount of $12,640; Jefferson County Juvenile Services; Washington State Department of Children, Youth and Families, Juvenile Justice and Rehabilitation Administration 6. ADVISORY BOARD RESIGNATIONS (2) re: Gardiner Community Center Board of Directors; 1) Member, Fran Reynolds; 2) Member, Trish Warner 7. ADVISORY BOARD REAPPOINTMENT re: Gardiner Community Center Board of Directors; Three (3) Year Term to Expire December 31, 2023; Member, Mark Nebel 8. ADVISORY BOARD APPOINTMENTS (2) re: Gardiner Community Center Board of Directors; 1) Three (3) Year Term to Expire December 31, 2023; Member, Donald Isley; 2) Three (3) Year Term to Expire December 31, 2023; Member, Richard Quinnell COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:26 a.m. and reconvened at 10:32 a.m. with all three Commissioners present. CLOSED SESSION: A Closed Session was scheduled from 10:30 a.m. to 10:50 a.m. Chair Dean announced that the Closed Session will be held from 10:33 a.m. to 10:53 a.m. with the County Administrator, Human Resources Manager, and Central Services Director to Discuss Labor Strategy or Position for Collective Bargaining not Subject to the Open Public Meetings Act under exemption RCW 42.30.140(4)(b). The Board resumed the regular meeting at 10:54 a.m. Chair Dean announced that the Board will be extending the Closed Session from 10:55 a.m. to 11:00 a.m. The Board concluded the Closed Session and resumed the regular meeting at 11:02 a.m. HEARING re: Proposed Speed Limit Reduction in Port Ludlow for Paradise Bay and Oak Bay Roads; re: Revising Exhibit _"A" Jefferson -County Speed Limits of -Ordinance No. 11-1214-98 regarding Traffic Speeds on County Roads Codified as Jefferson County Code, Chapter 10.05: Public Works Transportation Manager Wendy Clark-Getzin provided information regarding the hearing on a proposed speed limit reduction in Port Ludlow. Public Works Director/County Engineer Monte Reinders and Deputy Art Frank commented in favor of the proposed speed limit reductions. After discussion, Chair Dean opened the hearing to allow for public testimony. The following individuals provided testimony: Bill Dean, Tom Thiersch and Alan Kiesler. Hearing no further testimony, Chair Dean closed the public hearing to oral testimony. The Board started deliberation on the issue. After discussion, Chair Dean closed the hearing to written testimony. County Administrator Philip Morley stated that staff will coordinate with Public Works and bring back information requested by the Board within the next two weeks to assist in the Board's deliberations. COMMISSIONERS' BRIEFING SESSION — Continued: The Commissioners discussed their desire to attend the Washington State Association of Counties (WSAC) lunch-time 2 Commissioners Meeting Minutes of February 8, 2021 meetings together. Staff will work on addressing potential Open Public Meetings Act (OPMA) issues on this request and report back to the Board prior to the next meeting. The Board discussed the Joint Oversight Board's allocation recommendations and the Jefferson County Fairgrounds homeless encampment. The meeting was recessed at 11:51 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Dean announced that the Executive Session will be held from 1:32 p.m. to 2:02 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:03 p.m. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:30 p.m. Chair Dean announced that the Executive Session will be held from 2:03 p.m. to 2:33 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 2:33 p.m. Chair Dean announced that the Board will be extending the Executive Session from 2:34 p.m. to 3:04 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:05 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Review of items to discuss • Legislative Update • ADDITIONAL BUSINESS: Letter to the Governor regarding Jefferson County COVID- 19/Phase II: After discussion, Commissioner Brotherton moved to authorize Commissioner Eisenhour to draft a draft letter with input from the Public Health Director, Public Health Officer and the County Administrator, and the County Administrator will consolidate the letter to include any_edits from the _Commissioners and present back- to the Commissioners for_ signature.. _ Chair Dean seconded the motion. After discussion, Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. The letter regarding Phase II will be sent to the Governor's Office and the Washington State Department of Health. • Calendar Coordination County Administrator's Report: Topics included: Jefferson County Fairgrounds, Jail subrecipient agreement, Production Alliance agreement, Goodman Sanitation agreement, BOCC Senior Management Retreat cancelled is rescheduled to February 23, 2021, Isolation and Quarantine rooms contract, Bi-Annual Associate Development Organization (ADO) designation, Economic Development Council (EDC) Team Jefferson, Strategic Plan, Munis, EnerGov, Department of Community Development (DCD) staff support, future entheogens discussion, and other miscellaneous topics. Intergovernmental Collaborative Group (ICG): Debrief regarding recent Strong Towns presentation by Charles Marohn. Upcoming meeting topics also discussed Economic Development DRAFT Commissioners Meeting Minutes of February 8, 2021 NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:35 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: ATTEST: Kate Dean, Chair Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 4