Loading...
HomeMy WebLinkAboutStrongertowns dba The Production Alliance - 021621 c10 Z 19 .,2.i& -44i p (v AGREEMENT FOR 2021 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES r.,� STRONGERTOWNS(DBA The Production Alliance) 2021 SEASON OF EVENTS This Agreement is by and between JEFFERSON COUNTY(hereinafter known as "COUNTY"and STRONGERTOWNS,dba The Production Alliance—2021 SEASON OF EVENTS(hereinafter known as"TPA"). WHEREAS, StrongerTowns is a non-profit corporation of the State of Washington;and WHEREAS,the COUNTY desires to promote tourism in unincorporated Jefferson County, as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter 3.25;and WHEREAS,the Jefferson County Lodging Tax Advisory Committee reviewed and recommended funding the lodging tax proposal by TPA to implement a strategy for the unincorporated area of Jefferson County to promote tourism activities; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: SECTION 1: SERVICES TO BE PERFORMED TPA shall use its capabilities and utilize the funding provided under this agreement to continue and update the ongoing performance of the following tourism promotion services,as outlined below: 1. TPA shall use its capabilities and utilize up to$18,250 of funding provided under this agreement to promote the Jefferson County Farm Tour,the Olympic Peninsula Apple&Cider Festival,and the First Night events,restricted to any of the promotional expense items identified as"LTAC"in the itemized list of proposed tourism promotion services,a copy of which is incorporated herein as Exhibit A. 2. In recognition of the unavoidable disruption to tourism activities from the COVID-19 pandemic,TPA may substitute other Promotion Services in 2021 in using the funding provided through this Agreement,upon prior presentation of an itemized list to the Lodging Tax Advisory Committee(LTAC)and affirmative vote by the LTAC recommending that TPA proceed with the proposed substitution. In such case no amendment to this Agreement shall be required and TPA may use the funding to perform the substitute Promotion Services in 2021. SECTION 2: RESPONSIBILITIES OF THE PRODUCTION ALLIANCE: 1. On or before January 31;April 30;July 31;October 31,2021;and January 31,2022, provide to the COUNTY: • A quarterly report of the use,services,programs and activities of TPA for the prior quarter under this Agreement,and the 2020 Amendment No. 1 dated December 7,2020; • A quarterly financial statement detailing revenues,expenses and cash balances for the prior quarter;and for the final quarter report,the financial statement shall also include a detailed financial statement for all 2021. Page: 1 of 9 STRONGERTOWNS—DBA The Production Alliance—2021 Season of Events 2. On or before January 31,2021 OR upon execution of this agreement,whichever is later, provide to the COUNTY: • A billing invoice requesting payment of Hotel-Motel Funding for the first half of the current year. 3. For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. 4. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement.Any monies used for other services or purposes shall be refunded to Jefferson County Hotel/Motel Fund.Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31,2022. 5. By February 28d'of each year provide the following information on Exhibit B,attached hereto and incorporated by reference for the previous year. a. Each festival,event,or tourism facility owned and/or operated by TPA. b. The amount of lodging tax revenue allocated for expenditure(whether actually expended or not)by TPA on each festival,event or tourism facility. c. Estimated number of tourists served at each festival,event or tourism facility.("Tourist" includes persons traveling more than 50 miles to the location of the event,festival or facility and overnight stays in the area). d. Estimated lodging stays.("Lodging"refers to commercial lodging such as hotels, motels,resorts,bed and breakfasts,or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event,festival or facility. SECTION 3:RESPONSIBILITY OF JEFFERSON COUNTY 1. The COUNTY will provide TPA funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this agreement. 2. Said funding is in the sum of$18,250 for 2021. Semi-annual payments of$9,125 will be made in the first and third quarter of 2021.Payments are to be predicated on submittal of reports defined in Section 2.Payment will be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 3. The County recognizes that the original allocation to TPA in Hotel-Motel funds for promotional services in Jefferson County may be voluntarily reduced because of the impacts of the COVID-19 pandemic.Any voluntary reduction from 2021 funding is earmarked for potential use in 2022,contingent on a recommendation by the Lodging Tax Advisory Committee to award those funds to TPA in 2022 and approval by the Board of County Commissioners. SECTION 4:TERM This Agreement shall be for a term of one year,commencing on January 1,2021 and ending on December 31,2021,except for the reports referenced in Section 2,due January 31,2022 and Page: 2 of 9 STRONGERTOWNS—DBA The Production Alliance—2021 Season of Events February 28,2022. Work performed during the term and pursuant to this Agreement,but prior to its complete execution,is hereby ratified. SECTION 5:ASSIGNMENT Either party to the agreement shall not assign this Agreement,except by signed amendment. SECTION 6:MODIFICATION This Agreement may be modified by mutual written agreement executed by both parties. SECTION 7:TERMINATION The Agreement may be terminated,in whole or in part,by the County upon thirty(30)days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way,or for non-performance of duties under this Agreement,or for any reason.TPA may terminate this Agreement upon thirty(30)days written notice to the COUNTY. In the event of termination under this clause,the County shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made,TPA shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. SECTION 8: HOLD HARMLESS TPA shall indemnify and hold the COUNTY,and its officers,employees, and agents harmless from and shall process and defend at its own expense, including all costs,attorney fees and expenses relating thereto,all claims,demands,or suits at law or equity arising in whole or in part,directly or indirectly,from TPA's negligence or breach of any of its obligations under this Agreement;provided that nothing herein shall require TPA to indemnify the COUNTY against and hold harmless the COUNTY from claims,demands or suits based solely upon the conduct of the COUNTY,its officers,employees and agents,and;provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a)TPA's agents or employees;and, (b)the COUNTY,its officers,employees and agents,this indemnity provision with respect to claims or suits based upon such negligence,and/or the costs to the COUNTY of defending such claims and suits,etc.,shall be valid and enforceable only to the extent of TPA's negligence,or the negligence of TPA's agents or employees. TPA specifically assumes potential liability for actions brought against the COUNTY by TPA's employees, or any other persons engaged in the performance of any work or service required of TPA under this Agreement and,solely for the purpose of this indemnification and defense,the Contractor specifically waives any immunity under the state industrial insurance law,Title 51 RCW. TPA recognizes that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. Page: 3 of 9 STRONGERTOWNS—DBA The Production Alliance—2021 Season of Events SECTION 9: INSURANCE Grantee shall obtain and keep in force during the term of the Agreement,or as otherwise required,the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48: 1. Worker's Compensation and Employer's Liability Insurance as required by the State of Washington. TPA shall maintain Worker's Compensation coverage as required under the Washington State Industrial Insurance Act,RCW Title 51,for all TPA employees,agents and volunteers eligible for such coverage under the Industrial Insurance Act. 2. Commercial Automobile Liability Insurance: a. In the event TPA shall own any vehicle during the term of this Agreement,Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of work under this Agreement for a combined single limit of not less than$1,000,000 each occurrence. b. For a non-owned vehicle rented or hired to perform services under this Agreement,TPA shall obtain bodily injury and property damage liability coverage for the non-owned vehicles for a combined single limit of not less than$1,000,000 each occurrence. c. The TPA will ensure any employees or third parties that will be driving while performing work under this Agreement,other than transport under paragraph b.,shall obtain the following coverages at a minimum: a limit of$25,000 for bodily injury or death of 1 person in any single accident,$50,000 for bodily injury or death of 2 people in any single accident,and$10,000 of property damage coverage in any single accident for their owned &non-owned vehicles assigned to or used in the performance of their work. 3. General Commercial Liability Insurance in an amount not less than a single limit of one million dollars($1,000,000)per occurrence and an aggregate of not less than two(2) times the occurrence amount($2,000,000.00 minimum)for bodily injury,including death and property damage,unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: a. Broad Form Property Damage,with no employee exclusion; b. Personal Injury Liability, including extended bodily injury; c. Broad Form Contractual/Commercial Liability—including completed operations; d. Premises—Operations Liability(M&C); d. Independent Contractors and subcontractors; e. Blanket Contractual Liability. Page: 4 of 9 STRONGERTOWNS—DBA The Production Alliance—2021 Season of Events SECTION 10: INDEPENDENT CONTRACTOR TPA and the COUNTY agree that TPA is an independent contractor with respect to the services provided pursuant to this agreement.Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto.Neither TPA nor any employee of TPA shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement.The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program,otherwise assuming the duties of an employer with respect to TPA, or any employee,representative,agent or contractor of TPA. TPA shall be responsible for all applicable withholdings,deductions,state industrial insurance,tax reports,business licenses, registrations,and all other obligations of an independent organization. SECTION 11: COMPLIANCE WITH LAWS TPA shall comply with all Federal, State,and local laws and ordinances applicable to the work to be done under this Agreement.This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County,Washington. SECTION 12: DISCRIMINATION PROHIBITED TPA with regard to the project to be completed under this agreement,will not discriminate on the grounds of age, sex,marital status,sexual orientation,race,creed,color,national origin, honorably discharged veteran or military status,or the presence of any sensory,mental,or physical disability or the use of a trained dog guide or service animal by a person with a disability,unless based upon a bona fide occupational qualification in the selection and retention of employees,materials, supplies,contractors or subcontractors. SECTION 13: INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the County and TPA and supersedes all prior negotiations,representations,or agreements written or oraL This agreement maybe amended only by written instrument signed by both the County and TPA. Page: 5 of 9 STRONGERTOWNS—DBA The Production Alliance—2021 Season of Events i1 APPROVED and signed this I day of (lortA ,y ,2021. JEFFERSON COUNTY Attest: BOARD OF OMMISSIONERS ("fit Z (?)(((i; ,� �---- Carolynallaway, ) Kate De Chair Clerk of the Board Approved as to Form: S ;i,erTowns(DBA The ction Alliance) February 12,2021 / / /U� Philip Hunsucker, aniel ilholland,Pre§id Chief Civil Deputy Prosecutor Page: 6 of 9 STRONGERTOWNS—DBA The Production Alliance—2021 Season of Events EXHIBIT A Itemized List of Proposed Tourism Promotion Services [Request below includes 2020 Carry Over Amounts Totaling$11,750 to be invoiced the 1'f Quarter of 2021] The Produnion:llliancr requests$30.000 from ttu JetTerson County J rnvina Tax Adv.,Cotmwnee to support the operation and matketmg of three sptttial etems`m'021.including. Jefferson Couury Farm Tour September 1&19.2021 Hording Request:$15000 i. Olympic Pemnss0a Apple&Cider Fesbtal October 3-10.2021 Futdmg Request-510.000 Fitst Night Celebranou Fuda_December 31,2021 a Fuuttmg Request:55 i)00 EXPENSES d '° " Itemred Cores Sources ojfimdr tfwnr�t Caro Sourer ofFiands Erent Flaming&Management Event Staff $5,00D Cpnrtsorship $5,000 Ticket Sales Merchandise -`s'< .--— marketing Coordinator $3.000 LTAC 53.000 LTAC -'�;Yc Adsrtriting&Maitedng Graphic Desieu 51,500 LTAC $500 WetniteDesign&Cbf5 $500 LTAC SS00 LTAC ' Photography&l'ideography S i166 LTAC S3.S00 LTAC z -.e -` Promonotui Items Merchandise SS00 Sponsorship $4,000 i Print&Digital:ldrettising 43.000 :1 Spamar2T.4C S5,000 LTAGSponsaship Banners Signagr SI.000 LTAC S?SOU LTAC - # .=, Collateral Materiats S3.000 LTAC $500 LTAC _ Enterraimeot * biusiciam Petfoiming S500 Ticket Saks - Lecturer-Speaker Presenter .; . sound Licht Engineer g' Firenrotks Penuirs t Stale HaniMgr - -. zti 1 starEqui mmt&Sant.' .:: EgiuptmeorRental - - - - io Miscellaneous S_;00 Sponsorship $500 Tickmt Saks:Meech - a TOTAL EXPENSES S23,000 $25,500 g t' Page: 7 of 9 STRONGERTOWNS—DBA The Production Alliance—2021 Season of Events Exhibit B Jurisdiction Lodging Tax Reporting Form -To Be Submitted to Jefferson County Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form Organizations receiving 5mding*promote faestivak,special evil and tourism-related activities through sin-relaind facilities owned or sponsored by non-profit erg or the local jmisdn are required to complete this form for EACH activity. I lkpaiztrim Name Reporting Tear 2 Speiser Type peck Doe): 0 501(cx3) 0 501(cX6) 0 Local heisdiction Ot» )_ 3 ActiaitvNamc 4 Activity 1 pe(Clerk One): 0 HsmrFestival• 0 Facility* ()Matador 5 Activity Snot Date*: 6 ActivityEadDam": 7 Taal Cat of Activity: j $Amami Bageesttd; Ammo Ai m letr j 10 Overall Anmdaoce• 13 Ncaober of Anendees What Sthyed Ogle m Unpai L Accaamsda teas. a) a) Pooled& b) Actual* b) Actual c) Metlodoiogy(check One): °Diract Came c) Methodology(Check ate): 0 Di¢a . Cent*Obdirect Olteptesewative Sewer Oindserr Ca". ORilnainative Saver S P• OSuocmted Estmoate• 80=1 Survey' O Stronmed Ei• ( a nglia}: 1I Nnabhr of Attaches Who Traveled 50 Mies ar]foea• 14 Melba of Attendee'Who a) Rejected* - - - u Paid Acsmmodaoms• a) %ice•- b) Acanl• b) Arnim" c) Mathedelor(Check Om) Deed Ch®t• 4 c) ate): 0 Direct Caotr• C. rata Came Q s S `Cow" Sumer StiomedEstimate © ' O �.J h ei Survey Succeed£samae• O Other( : 12 Number hf Attendees Mc Daveled tamAatya SateaCantiy' 15tiimber ofPalladpttbMeer a) Prolecntd• a) Projethed• b) Anal* b) Actmal• • Maloadokou(Clerk Our)_ 0 Direct Came c) Metbod }(Check Clhe): a Direct Cams• . Oitdirea Cam[' Opt Cann' ORepeemase saver Reprathatmae Surrey' 8rberrosalSumer OSe amed Estimate* Oiawal Saver O Stormed Estimate' ((Wain): 0 Other'See Lodging Tax Yearly Reporting Definition:Instructions ( : Name of individual Who boomed lapotr Plasm it: dailAddress RETURN THIS FORM TO: Jefferwan County orator's Office 1820 Jefferon Street P.Q.Box 1220 Port Townsend.WA 93363 jeffboce@cojefferson.wa.us DEADLEVE:February 28th of Each Reporting Year Page: 8 of 9 STRONGERTOWNS—DBA The Production Alliance—2021 Season of Events LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum,convention center) Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity,enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold,redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey:Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey:Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility.For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. Page: 9 of 9 STRONGERTOWNS—DBA The Production Alliance—2021 Season of Events Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Adiel McKnight, Executive Assistant DATE: February 16,2021 SUBJECT: AGREEMENT re: 2021 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$18,250 Strongertowns dba The Production Alliance STATEMENT OF ISSUE: This agreement provides grant funding for 2021 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, as recommended by the Lodging Tax Advisory Committee. FISCAL IMPACT: Strongertowns dba The Production Alliance $18,250 RECOMMENDATION: Approve and sign the agreement. BY: i ip Mor y, ty A ministrator Date: CONTRACT REVIEW FORM CONTRACT WITH: Strongertowns dba The Production Alliance TRACKING NO.: BOCC 2021-10 (Contractor/Consultant) CONTRACT FOR: 2021 Lodging Tax Funding TERM: 12/31/21 COUNTY DEPARTMENT: County Administrator RECEIVED For More Information Contact: Philip Morley JAN 2 7 2021 Contact Phone #: Ext.383 RETURN To: Leslie Locke RETURNBY: AS BY: COUNTY COMMISSIONERS (Person in Department) (Date) AMOUNT: $18,250 PROCESS: ❑ Exempt from Bid Process ❑ Consultant Selection Process Revenue ❑ Cooperative Purchase Expenditure ❑ Competitive Sealed Bid Matching funds Required ❑ Small Works Roster Source(s) of Matching Funds D Vendor List Bid ❑ RFP or RFQ ❑ Other Step 1: REVIEW BY Revi y: Date Revi APPROVED FORM ❑ Returned for revision(See Comments) Comments Step 2: REVIEW BY PROSECUTING ATTORNEY Review by: :j Philip C. Hunsucker Date Reviewed: February 12,2021 Chief Civil Deputy Prosecuting Attorney 1 APPROVED AS TO FORM ❑ Returned for revision(See Comments) Comments Step 3: (If required) DEPARTMENT MAKES REVISIONS& RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.) RECEIVED FEB 2 8 2022 Lodging Tax Reporting-Form JEFFERSON COUNTY COMMISSIONERS Organizations receiving funding to promote festivals,special events and tourism-related activities through tourism-related facilities owned or sponsored by non-profit organizations or the local jurisdiction are required to complete this form for EACH activity. 1 Organization Name -TCt'E ' Q,6 t k,'j`\Ck t f\-0(...E Reporting Year: 'z 02 i 2 Sponsor"hype(Check One): 0501(cx3) ()Sr)1(c)(6) O Local Jurisdiction ()Other(Explain): 3 Activity Name rt(7 S-r 1. \ 4 Activity Type(Check One 0 Event/Fcsti\di. () Facility' O Marketing* 5 Activity Start Date': k2-( 3\ I 202( 6 Activity End Date* \2 1 2)\ i ?p , 7 Total Cost of Activity: $ I y, l y 3 8 Amount Requested $ cj,Otx; I 9 Amount Awarded: $ VD,v 1 A 10 Overall Attendance* 13 Number of Attendees Who Stayed Overnight in Unpaid Accommodations* a) Projected* \r 0 a,U a) Projected' 50 b) Actual* d b) Actual' /6 c) Methodology(Check One): ()Direct Count' c) Methodology(Check One). O Direct Count* elndirect Count* ()Representative Survey' ()Indirect Count' °Representative Survey' ©Informal Survey* °Structured Estimate' 1/Informal Sulvew* ()Structured Estimate* ()r sther(explain) ©Other(explain) 11 Number of Attendees Who Traveled 50 Miles or More' 14 Number of Attendees Who Stayed Overnight in Paid Accommodations' a) Projected' 5V a) Projected' 9) b) Actual* /Z b) Actual' 2— c) Methodology(Check One): ()Direct Count' c) Methodology(Check One): O Direct Count' ()Indirect Count* ()Representative Survey* 0 Indirect Count' ()Representative Survey' 0 Informal Survey' °Structured Estimate* •Informal Survey* O Structured Estimate' ()Other(explain): O Other(explain): 12 Number of Attendees Who Traveled from Another State or Country' 15 Number of Paid Lodging Night . a) Projected* .) a) Projected* 5-0 b) Actual' L2 b) Actual* L c) Methodology(Check One) O Direct Count* c) Methodology(Check One): °1)irect Count* OIndirect Count* °Representative Survey' 0 Indirect Count* O Representative Survey* .Informal Survey* °Structured Estimate' ®Informal Survey* °Structured Estimate' ()Other(explain): 0 Other(explain): *See Lodging Tax Yearly Reporting Definitions/Instructions Name of Individual Who Prepared Report: IV\t OtN j..1 C-‘.„ (_,t Phone N: 3420 04."---. At i F.-Mail Addres i).-V el ..,,1, 'r- �_t-e v t. < cs, c) RETURN THIS FORM TO: Jefferson County Administrator's Office 1820 Jefferson Street P.O.Box 1220 Port Townsend,WA 98368 jeffbocc@co.jefferson.wa.us DEADLINE: February 28th of Each Reporting Yea r Lodging Tax Reporting Form Organizations receiving funding to promote festivals,special events and tourism-related activities through tourism-related facilities owned or sponsored by non-profit organizations or the local jurisdiction arc required to complete this form for EACH activity. 1 Organr/atuni Name: t t{E �t�oo�(_' t pN ' `1,4A rkt..(_C Reporting Year: 2 Ca 2 Sponsor Type(Check One): •501(c)(3) V 501(c)(6) a I oval Jurisdiction 0Other(Explain): 3 Activity Name JECTEQ-. 3 COt) 0-`1 C-t2-.hl1/4• —VDAJ:�- 4 Activity Type ICheek One) %ice Event/Festival* O Facility* O Marketing' 5 Activity Stan Date: bilk I ►It) 2i L. 6 Activity End Dale*: C_'\ I I CA 1 1 7 Total Cost of Activity $1 Tj I ‘,p 6(0 8 Amount Requested: 5 y5 t OD& 9 Amount Awarded: ! 4,t S) OO ) 10 Overall Attendance* 13 Number of Attendees Who Stayed Overnight in Unpaid Accommodations* a) Projected* 1 r O D a) Projected* \ 5 tD b) Actual' \ 1 a^31 b) Actual• X.'./ c) Methodology(Check One): .Duct Count' c) Methodology(Check One): °Direct Count* °Indirect Count* °Representative Survey* Olndirect Count* °Representative Survey* Otnt emet Survey' °Structured Estimate' ®lntormal Survey• 'Structured Estimate* °Other Iecpiam) °tither(explain) / I 1 Number of Attendees�W7hoo Traveled 50 Miles or More* 14 Number of Attendees Who Stayed Overnight in Paid Accommodations* a) Projected* J) a) Projected* \ In Q b) Actual* 'i 0- b) Actual* \-2, c) Methodology(Cheek One): °Direct Count' c) Methodology(Check One): 0 Direct Count' 0 Indirect Count* O Representative Survey* 0 Indirect Count' °Representative Survey* Informal Survey* °Structured Estimate* Informal Survey* 0 Structured Estimate* °Other(explain) °Other(explain): 12 Number of Attendees Who Traveled from Another State or Country* 15 Number of Paid Lodging Nights* a) Projected' 0 a) Projected* 50 b) Actual* L b) Actual' (p c) Methodology(Check One): 0 Direct Count' c) Methodology(Check One): O Direct Count* 0 Indirect Count' °Representative Survey 0 Indirect Count* °Representative Survey* 410 Inrrrrmat Survey* °Structured Estimate* Informal Survey' Structured Estimate* °t Slur(explain): °Other(explain). *See Lodging Tax Yearly Reporting Definitions/Instructions�A Name of Individual Who Prepared Report: 1 V\E.to U C 4c'L Phone i Mt>• ;OS - �` , ) E-Mail Address: (V\,EL,erM.t,...' '`` cs Q,VCN\,t'rS•fA RETURN THIS FORM TO: J Jefferson County Administrator's Office 1820 Jefferson Street P.O.Box 1220 Port Townsend,WA 98368 jeffbocc@co.jefferson.wa.us DEADLINE:February 28th of Each Reporting Year Lodging Tax Reporting Form Organizations receiving funding to promote festivals,special events and tourism-related activities through tourism-related facilities owned or sponsored by non-profit to anizations or the local iuristliction are required to complete this form for EACH activity. I Organization Name --- "IjE \ fLtt Reporting Year• ?pZ� 2 Sponsor Type(Check One): �j° 501(c)(3) ()501(e)(6) ()1x.d Jill lad ictum O Other(Explain) 3 Activity Name: f4Pa < C- t- i'PL 4 Activity Type(Check One). Event/Festival* O rm. hts' O Marketing' 5 Activity Start Dale" 10 1 Q h 1 '2 t,2 6 Activity Enid Date- UU 1 \tom% ' 7(1-1 7 Total Cost of Activity: $ /7, 3-7 / 8 Amount Requested: $ ‘1tD Cjt)D 9 Amount Awarded: $ (0, Di r) 10 Overall Attendance* 13 Number of Attendees Who Stayed Overnight in Unpaid Accommodations' a) Projected* \ 5 00 a) Projected' 5-t) 1• / h) Actual' , t S(0 b) Actual* '2..`� c) Methodology(Check One), ()Direct Count' c) Methodology(Check One): O Direct Count' Indirect Count* °Representative Survey* °Indirect Count' °Representative Survey* °Informal Survey* ()Structured Estimate* •Informal Survey' ()Structured Estimate* °Other(explain) °Other(explain): I I Number of Attendees Who Traveled SO Miles or More* 14 Number of Attendees Who Stayed Overnight in Paid Accommodations* a) Projected* 100 a) t'roKtited' I no b) Actual* 12,0 b) Actual' —1 5' c) Methodology(Check One): O Direct Count* e) Methodology(Check One): O Direct Count' °Indirect Count' °Representative Survey' 0 Indirect Count' °Representative Survey' 0Informal Survey' °Structured Estimate* fib Informal Survey' 0 Structured Estimate' OOther(explain): °Other(explain) 12 Number of Attendees Who Traveled from Another State or Country' 15 Number of Paid Lodging Nights* a) Projected' 2_V a) Projected' �V b) Actual* jjl b) Actual' _) c) Methodology(Check One): O Direct Count' c) Methodology(Check One): O Direct Count' OInducet Count' °Representative Survey* O Indirect Count' °Representative Survey' Informal Survey* °Structured Estimate* 49 Informal Survey' O Structured Estimate' °Other(explain): O Other(explain): *See Lodging Tax Yearly Reporting Definitions/Instructions v& Name of Individual Who Prepared Report: t$ CL-ficLL J Phone N tot/ BP E-Mail Address: y E°-Y L �eA. Vt 'of es) ij RETURN THIS FORM TO: Jefferson County Administrator's Office 1820 Jefferson Street P.O-Box 1220 Port Townsend,WA 98368 jeffboce@cojefferson.wa.us DEADLINE:February 28th of Each Reporting Year \'77 t� NJ F-+ ti-+ Fed 1..+ 1•+ 1.a I.a N d Q j 01 In A W N I-) 0 LID 00 V Cl L F+ ra r-+ �! «\,S� <,S 'c < < ',C�- a I--+ )--0.I-+ I-, N I- I-+ 1--, I Cm YJ I--' • )-'' I-. I-' N N N N N N N N NJ N N N N Li, in Ul U1 in UI U7 U1 co U1 U1 Ui UI U7 Ut U7 U1 U1 UI U1 U7 UI S( kr UI UI UI U1 Ut U1 U1 U1 (D Ut U1 0 -1 U1 U1 V1 UI U1 L7 X �/1 W W W W W V W W - V V V V V p 0 0 0 0 0 0 0 0 0 0 0 0 O O 77 A A A A A (n 1 A CO (0 I A A . A A 1•-+ I...‘ F•+ F-+ F-+ l0 F•+ )...b 'O 1 ' 1 1�-' --+ N 1~-+ F+ W I-. 1-, I-+ V ►, O rn 0 1- 1, 1-+ t+ 1-+ 0 0 1 0 1+ O V O O O V A 0011 0V Q1 A W I-+ 00 A Ul 1--+ On = ro m ro = o �. A n '° G o O o 0 o N O > > Cl i. 1 r c n a a 0_ a _1 m n ro rp C y 3 3 a a) Cl n n Ia 3 c ? a, A-3 A- 0- In ora.' o o v1 ro °-1 0 oa °a' 90-n Ill ' 0 0 = o = 0 n — 0 3 z °1 > > = 0 O a 0. g m n N rno m m < 3 n 1 f2° y ,-+ 0 O rD .'n 3 O m jr 0 00 C) m n v rD -+, c -, ro C a+ i n T 3. N O 3 a \ N• nro ? ° c 3 a C. " - a m rap N \ 0 o no i (0 '+ C O n nzi n) u (0 (o .* = 3 D Z n o o, ` ro -. `n I on 0 -, , 3 f- c "I -1 O (0 005. R << € al . oo c co X ro 0 i q - D c o co in k) O C o 3 d3 _Co U7 U1 `(~n l0 U1 A O Cl V N t0 N (0 G �' A O V O A N N tO O A 00 N 1.0 y A o O UI 0 01 0 A 01 O N V O (D n o, JJ 0 0 0 o In O U1 1-+ O A L.., o (0 0 N x 0 0 0 0 0 b 0 0 06 0 0 b a X 0 0 0 0 0 0 0 0 0 0 0 0 0 S. C,\ t\'\ \\ \ ` \, A 3 ro 17 _ 0 K D � 3 v0 iv Co Cn U1 -.! .0 U1 l0 O 01 O NJ N.) s0 T a A O V U7 A N 10 O O N 'co V U1 O9, (o A U1 ID O 0 01 U1 U1 0 o V O 1-+ 3 a p o o p U1 o U1 U1 0 o U 0 I-•' 0 0 0 o b b b b b b 0 b b m 0 0 0 0 0 0 0 0 0 0 0 0 0 -, _\` \ \ \ \-\ \ \ ` \ \ DJ1 + �°1 CD 0 c -, V A O V 01 N 3 C "\_ U1 IQ (0 N M A rp o O + 0 O 01 1 A 00 0 00 O' O O O 0 0 O O O O O G