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Home My WebLink About030821_ra01Regular Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Carolyn Gallaway, Clerk of the Board DATE: March 8, 2021 SUBJECT: DISCUSSION and POTENTIAL ACTION: BID AWARD re: Official County Newspaper STATEMENT OF ISSUE: RCW 36.72.075 requires that the County call for bids for the Official County Newspaper each year. ANALYSIS: A call for bids was published on January 11, 2021 which resulted in the submission of two bids. One was received from the Peninsula Daily News and the other from the Port Townsend — Jefferson County Leader. The two bids were opened and read during the Board of County Commissioners' regular meeting on Monday, March 1, 2021. Attached is information detailing the two bids for consideration by the Board. RECOMMENDATION: Make a determination to award the bid for the official County newspaper to either the Peninsula Daily News or the Port Townsend — Jefferson County Leader so that a contract can be drafted for approval on or before the first meeting in April as required by RCW. REVI D BY: OfilL � i rip Morley, unty dministrator Date �' Ml soN cod , �7:: �1 K r. - ��' TO: Board of County Commissioners FROM: Philip Morley, County Administrator Carolyn Gallaway, Clerk of the Board DATE: March 8, 2020 RE: Bid Award - Official County Newspaper tied SDecittcs: Item Bid Amount (per column inch) Type & Size Frequency of publication Publications Submitted: time days before publication Total delivery & news stand sales in Jefferson County Other Enhancements Publish on Newspaper website Quarterly publication of a section map. Use of County logo to identify where County legal notices begin Two (2) free subscriptions to newspaper On-line subscription code 2021 Bid —The Leader $8.00 Helvetica 7 pt. 1 time per week on Wednesday 1:00 P.M. 2 days prior County Administrator Philip Morley 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 2021 Bid - Peninsula Daily News $3.00 Helvetica 7.2 pt. 6 days a week (not on Saturday) 2:00 p.m. 3 business days prior TOTAL PRINTED CIRCULATION The Leader PDN Copies per Geographical Area: Deliveries Nevvstand Deliveries Neiastand 98368 - Port Townsend 2,326 1,884 816 130 98325 - Chimacum 115 120 52 14 98339 - Port Hadlock 214 365 107 33 98365 - Port Ludlow 388 130 116 18 98376 - Quilcene 102 95 52 17 98382 - Gardiner 17 36 9 98320 - Brinnon 33 50 35 12 98358 - Nordland 107 20 42 - 98331 - Forks (West End) 2 221 63 3,304 2, 700 1,450 287 Total 6,004 1,737 Yes - included in bid amount. Will also appear on WNPA website. Yes - included in bid amount. Yes - included in bid amount. Yes — included in bid amount. Yes — included in bid amount. Yes - included in bid amount. Will also appear on the WNPA website. Yes, included in bid amount. Yes - included in bid amount. Yes — included in bid amount. Yes — included in bid amount. Pn ae ? To Board of Commissioners - March 8, 2021 Optional Bid Item: Press releases accepted, but subject to Jefferson County may submit any number of Publication of up to 12 Press editing. Advertisements other than press releases to be considered for Releases (no more than one per legals are accepted with a discounted publication. Any non -legal advertisement month) in a section other than the display ad rate of $10 a column inch. will be charged at $8.00 per column inch. Legal Notice section of the Legal notices appear on newspaper. peninsuladailynews.com and our statewide association website, wnpa.com at no additional charge. Electronic Circulation & Readership Number of paid electronic 330 9,906 subscriptions (not included with aid print subscriptions above): Newspaper's Website: • Are legal notices posted on your website? Yes Yes • If so, can they be viewed for free? Yes Yes • Newspaper's Website — Monthly Average Number of Hits: 250,853 827,948 • Newspaper's Website — Monthly Average Number of Unique Visitors: 74,109 233,076 • Legal Notices Monthly Average Approximately 2,500 people visited Number of Hits: the legals pages in the past year 709 • Legal Notices Monthly Average Number of Unique Visitors: Approximately 2,500 people visited the legals pages in the past year 355 Social Media: • Are legal notices posted on social media? Yes Yes • If so, please describe what social Facebook: Facebook: media, and any metrics on number Followers: 7,300 Followers: 26,856 of visits: Reached: 36,052 Post Engagements: 101,000 Do you also list your legal notices at https://www.wapublicnotices.com? Yes Did not reply In making a decision for bid award, the Board should consider the following: • RCW 36.72.075 requires the contract to be awarded to the best and lowest responsible bidder, giving consideration to the question of circulation in awarding the contract, with a view to giving publication of notices the widest publicity. • The circulation of the Leader in Jefferson County is over 3 times greater than the circulation of the PDN (18.65% of County population (OFM 2020 Estimate — 32,190) for the Leader and 5.40% for the PDN). • The Peninsula Daily News has greater electronic circulation and readership than the Leader, although it is unknown what percentage of the metrics can be attributed to Jefferson County. • Both newspapers post on Social Media, although it is unknown what percentage of the metrics can be attributed to Jefferson County • With the call for bids, each newspaper was also asked to provide quotes for two legal ad samples (see attached) SAMPLE # I — 2 run dates SAMPLE #2 — 1 run date LEADER $384 $32.00 PDN $474 $45.82 Please publish one time: January 14, 2021 Bill: Jefferson County Commissioners j P.O. Box 1220 Port Townsend, WA 98368 CALL FOR BIDS FOR PUBLICATION OF OFFICIAL LEGAL NOTICES Notice is hereby given that the Board of Commissioners of Jefferson County, State of Washington, will receive sealed bids for the printing and publication of Official Legal Notices. Sealed bids will be received up until the hour of 9:30 a.m. Monday, March 1, 2021 at the offices of the Board of County Commissioners, 1820 Jefferson Street, Port Townsend, WA 98368. Bids will be publicly opened and read shortly thereafter. Bids shall be submitted in accordance with the bid form and instructions on file with the Clerk of the Board of Jefferson County Commissioners at the address as noted above, where copies may be obtained. Signed this 11 1h day of January, 2021. Jefferson County Board of Commissioners ��---- Kate Dean, Chair Leslie Locke From: Leslie Locke Sent: Tuesday, January 12, 2021 10:58 AM To: 'tward@soundpublishing.com'; 'ekennedy@soundpublishing.com'; 'detchey@ptleader.com'; 'bkelly@ptleader.com' Subject: Call for Bids for Jefferson County Legal Notices Attachments: Newspaper Call for Bid Form 2021.doc; Newspaper Call for Bids.pdf, Sample #1 Hearing Notice.docx; Sample #2 Notice of Adoption.docx Please confirm receipt of this notice. Peninsula Daily News and Port Townsend Leader, Per RCW 36.72.075 the County must designate an Official County Newspaper at their first Regular Meeting in April. Attached are the following documents: • Notice for Call for Bids approved by the Jefferson County Commissioners on January 11, 2021 • Call for Bid Form • Two Sample Legal Notices Please include with your bid: a proof and a quote for each sample legal notice (attached). The deadline for receiving bids is Monday, March 1, 2021 at 9:30 a.m. at the Jefferson County Commissioners' Office. Thank you, Leslie Locke Executive Assistant Jefferson County Commissioner's Office 360-385-9100 tlocke@co.iefferson.wa:us Legal Newspaper for Jefferson County, State of Washington BIDDER Name of Newspaper Port Townsend Leader Newspaper Publisher Donna Etche Address of Publisher 226 Adams St. Port Townsend, WA 98368 Phone: 360-385-2900 Fax: 360-385-3422 E-mail: detche (d,, 3tleader.com BID BREAKDOWN The undersigned does hereby submit the following bid for legal publication for Jefferson County as required by law or by order of the judge of court: BID AMOUNT of $ 8.00 per column inch. Per RCW 36.72.075 The county can take into consideration to the question of circulation in awarding the contract, with a view to giving publication of notices the widest publicity. Font for Legal Notices Helvetica Type Size for legal notices (point) 7 point The fee for the advertisement for the legal Sample # 1 - $192 - Runs twice = $384 newspaper contract provided by Jefferson County at the above rate and hereby Sample #2 = $32 attached is: Number of times the newspaper is Once (Wednesdays) published each week Legal notices must be submitted for Check all that apply: publication by: X Fax X E-Mail X Other X Wgprefer email but acceleals in anv form Number of days legal notices must be 2 su-_ itted prior to publication date Time of day legal notices must be 1pm submitted in order to make the publication deadline Items included in bid price: Use of County Logo to identify where County legal notices begin • A location map as appropriate for a specific notice • Two (2) free subscriptions to newspaper • On -Line subscription code Optional Bid Item: Publication of up to 12 "Press Releases," • Press releases accepted but subject to editing (no more than one per month) general . Advertisements other than legals are accepted with a advertisements, or employment discounted display rate of $10 a column inch advertisements in a section of the newspaper other than the legal notice section. These advertisements will be coordinated through the County Commissioners Office The PRINTED CIRCULATION for the named newspaper in Jefferson County is 6004 copies broken down geographically as follows: Zip Code/Community Deliveries News Stand 98368/Port Townsend 2326 1884 98325/Chimacum 115 120 98339/Port Hadlock 214 365 98365/Port Ludlow 388 130 98376/Quilcene 102 95 98382/Gardiner 17 36 98320/Brinnon 33 50 98358/Nordland 107 20 98331/Forks (West End) 2 0 The ELECTRONIC CIRCULATION & READERSHIP: # of Paid electronic subscriptions (not included with paid print subscriptions, above): 330 Newspaper's Website: • Are legal notices posted on your website? _YES_ • If so, can they be viewed for free? YES_ • Newspaper's Website: Monthly Average: • # of Hits 250,853 • # of Unique Visitors 74,109 • Legal Notices in particular: Monthly Average: # of Hits • # of Unique Visitors Approximately 2,500 people visited the legals pages in the past year. We are always open to suggestions on how we can increase visibility that would increase the profile of lega/s on ptleader. com. Social Media • Are legal notices posted on social media? YES • If so, please describe what social media, and any metrics on number of visits: • The Leader has over 7,300 followers on Facebook Do you also list your legal notices at https://www.wapublicnotices.corn/? YES The undersigned bidder does hereby declare that the above -named newspaper is qualified per RCW 65.16 to be the legal newspaper for Jefferson County and has been approved by the Superior Court of Jefferson County as such. BIDDER: Signed Da e Print or Type Name Title ATTEST: Signed Date Print or Type Name Title Port Townsend & Jefferson County Leader (.s�0 STATE OF WASHINGTON JEFFERSON COUNTY IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUD- GET APPROPRIATIONSIEXTENSIONS FOR VARIOUS COUNTY FUNDS RESOLUTION NO.62-20 WHEREAS, various Jefferson County departments have made requests for supple- mental budget appropriations/extensions for their 2020 budgets; and WHEREAS, the increased spending in such requests are funded by additional sourc- es which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year, and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contem- plated at the time of preparing the budgets for 2020. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in ex- cess of revenues listed shall be appropriated from the unencumbered balances and repre- sent an extension of the Fund budgets listed: GENERALFUND 001-020-000 AUDITOR UNENCUMBERED FUND BALANCE $0 REVENUE EXPENSE $4,309 001-021-000 ELECTIONS UNENCUMBERED FUND BALANCE $0 REVENUE $0 EXPENSE $1,387 001-050-000 CLERK UNENCUMBERED FUND BALANCE $0 REVENUE $0 EXPENSE $1,635 001-180.000 SHERIFF UNENCUMBERED FUND BALANCE $0 REVENUE $108.500 EXPENSE $83,500 001-270-000 NON -DEPARTMENTAL UNENCUMBERED FUND BALANCE $0 REVENUE $1,972,696 EXPENSE $2,154,356 TOTAL GENERAL FUND UNENCUMBERED FUND BALANCE $163,991 REVENUE $2,081,196 EXPENSE $2,245,187 SPECIAL REVEN UE/CAPITAIJENTER- PRISEIINTERNAL SERVICE FUNDS 105-000-010 AUDITOR'S O&M UNENCUMBERED FUND BALANCE $0 REVENUE $566 EXPENSE $566 108-00D-010 COOPERATIVE EXTENSION UNENCUMBERED FUND BALANCE $11,618 REVENUE $16,203 EXPENSE $27,821 127-000-010 HEALTH UNENCUMBERED FUND BALANCE $0 REVENUE $185,862 EXPENSE $142,645 129-000-010 WQ LAND ACQUISITION UNENCUMBERED FUND BALANCE $0 REVENUE $155,000 EXPENSE $155,000 130-000-010 MENTAL HEALTH UNENCUMBERED FUND BALANCE $25,000 REVENUE $0 EXPENSE $25,000 302-000-010 CAPITAL IMPROVEMENT UNENCUMBERED FUND BALANCE $55,734 REVENUE $0 EXPENSE $55,734 401-000-010 SOLID WASTE UNENCUMBERED FUND BALANCE $112,073 REVENUE $0 EXPENSE $112,073 506-000-010 INFORMATION SERVICES UNENCUMBERED FUND BALANCE $16,255 REVENUE $49,472 EXPENSE $65,727 TOTAL OTHER FUNDS UNENCUMBERED FUND BALANCE $220,680 REVENUE $407,103 EXPENSE $584,566 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/ex- tensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, at the Jefferson Courthouse, Pon Townsend Washington, on the 5th day of October,2020,atthe hour of 10:30 a.m., and that notice of said hear- ing be published in the official newspaper of Jefferson County. NOTE: No In -Person Attendance Allowed (Per May 29, 2020 Jefferson County Public Health Officer Or- der). To view this meeting live go to www- coo.jelleff .rse�.wa.us Follow the links under "Quick Links: Videos of Meetings -Streaming Live" In addition, written testimony is also invited beginning on September 24, 2020 and ending on October 5, 2020 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: j -ffa boocCfto.iefferson.waus, or by Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. APPROVED this 21st day of Septem- ber, 2020. JEFFERSON COUNTY BOARD OF COMMISSIONERS /S/Greg Brothenon, Chair 194280 9/24,10/1 bam 3 9q Port Townsend & Jefferson Countv Leader NOTICE OF ADOPTION OF A JEFFERSON COUNTY ORDINANCE Imposing an Additional Sales and Use Tax Of One -Tenth Of One Percent for Housing and Related Services as Autho- rized By RCW 82.14.530 Adding a New Chapter 3.33 to Jefferson County Code Notice is hereby given that on December 21, 2020, the Jefferson County Board of County Commissioners adopted Ordinance 11-1221- 20, which was published to the Jefferson County website at http:/rtest.co.jefferson. wa. us/WebLinkExternal/0/doc/2627638/ Pagei.aspx on December 22, 2020. This ordinance imposes a sales and use tax for affordable and supportive housing in ac- cordance with House Bill 1590 and RCW 82.14,530. The ordinance sets the rate at one -tenth of one percent on taxable events (as defined in RCW 82.14.020(3)) to be used for housing and related services as autho- rized by RCW 82,14.530. Jefferson County believes the publication of this ordinance on the Jefferson County web - site satisfies the publication requirements of RCW 36.70A.290(2)(b) and WAC 242-03- 220(1). This notice is being published in this newspaper of general circulation to remove any doubt of publication, and to ensure sat- isfaction of the publication requirements of RCW 36.70A.290(2)(b) and WAC 242-03- 220(1). 194499 12/28 (n())C .t V LEADER. -ATTkCHMENT A Port Townsend & Jefferson County Leader DR, JONATHAN COLLIN is an MD specializing in adult medical care with emphasis on nutritional & alternative medicine. Contact Dr. Collin for a consultation, (360)385- 4555. www.drionathancollin.com & www.townsendietter.com. 17938812112-&'S A PLACE FOR MOM has helped over a million families find senior liv- ing. Our trusted, local advisors help find solutions to your unique needs at no cost to you. Call 855415-4148. ARE YOU BEHIND $1 Ok or more on your taxes? Stop wage & bank lev- ies, liens & audits. unfiled tax returns. payroll issues, & resolve tax debt FAST. Call 855-549-1037. DONATE YOUR CAR TO CHARITY. Receive maximum value of write off for your taxes. Running or not! All conditions accepted. Free pickup. Call for details, 855.635-4229. PROMOTE YOUR REGIONAL EVENT statewide with a $325 classi- fied listing or $1.575 for a display ad. Call this newspaper or 360-344.2938 for details. WASHINGTON DIVORCE - SEPARATION, $130. $175 with children. NO COURT APPEAR- ANCES. Includes property, bills, custody, support. Complete preparation of documents. Le- gai Alternatives, 503-772-5295. www.paralegalalternatives.com tl11} I i 1IPl l` till Jefferson County Public Notices t?N o , www. Co. j efferson. w a.11 s JEFFFERSON COUNTY CEMETERY DISTRICT NO.2 SEEKING PROPOSALS GROUNDS MAINTENANCE Ouilcene Camel" seeks proposals for sea- sonal grounds ,maintenance. For details send ema: to OuilcsneCemetery@gmailcdm. Written proposa's due &ar2019. 180870 NOTICE OF MEETING - JEFFERSON COUNTY PLANNING COMNESSION NOTICE !S HEREBY GIVEN that the Jeffer- son County Naiming cbmmissidn will hold a meeting on February 6, 2019 beginning at 5:30 pm at Inc T-i-Area Community Center located at 10 W. Valley Rd, Chimacum. For details on the agenda, please writ the county websle: httpziww.co.jetlerson.waus;Sa01 Planning -Commission or contact me Depart- ment of Community Development dirLorry us- ing the information berm'. merit at (360) 379-4450 or PlanComm@ o0.jefferson.wa.us. 180805 V30 NOTICE OF PUBLIC HEARING JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS NOTICE IS HEREBY GIVEN that the Jeffer- son County Board of County Commissioners wiil hold a public hearing on Monday, Febru- ary 11, 2019 at 10:00 AM in the Board Cham- bers at the Jefferson County Courthouse. 1820 Jefferson Street Port Townsend. WA 98368: to consider proposed amendments to the Fee Appendix of the Jefferson County Code. to revise the hourly rate for the De- partment of Community Development, add additional services and reviews. and delete repealed services and reviews. Following the public hearing, the Board may take formal ac- tion on the proposed amendments. The proposed ordinance and revised fee schedule can be viewed online at www. co.jefferson.wa.us or hap {4esLC0.leffersan. wa. us; WebLinkExternali0; fol;19420901 Rowl.asox. Acopy may be obtained by call- ing (360) 385-4450. The pubic may provide verbal artier written testimony on the ordi- nance and revised fee schedule at the Public: Hearing and may also submit written testimo- ny to the Jefferson County Commissioners, P.O. Box 1220, Port Townsend, WA 98368 or email to jeffbo c@co.ieftersonmaus, at any lime up through the close of the Public. Hearing. 18096E 1;30 NOTICE OF PUBLIC HEARING: PROPOSAL FOR SOLID WASTE TRANSPORT AND DISPOSAL Notice is hereby given that a ouoiic hearing wli be ,teid by the Jefferson Courtly Board of Commissioners on Monday, February 4, 2019, at 10:00 AM in the Commissioners' Chambers al the County Courthouse. 1820 Jefferson Sheet, Pod Townsend, Washing- ton, tot the purpose of receiving written and verba testimony about whether the County should enter into a contract with Republic Services for solid waste transport and ots- posal services. Written public comments on the proposal will also be accepted anytime up through the close of the public hey .rig, addressed to me BoCC at P. 0. Box 1220, Port Townsend, WA 98368 or by email at ,effbocc@co.,'effersoa.wa.us. Jefferson County ensures hill compliance with Title V. of the Givil Rights Act of 1964 by prohibiting discrimination against any person: on the basis of race, rotor, sex or national origin in the provision of benefits & services resulting from its federally assisted programs & activities. The meeting site is ADA acces- sible. Accommodations for people with dis- abilities can be arranged with advance notice by asking (360)185.9100. 180755 1i2s4r3D NOTICE TO CONTRACTORS CALL FOR BIDS Notice is hereby given that the Boas+ of County Commissioners of Jefferson County, State of Washington, will receive SEALED BIDS 1dr. - PAVEMENT MARKING ON JEFFERSON COUNTY ROADS ?OR CALENDAR YEARS 2019 THROUGH2O2i COUNTY PROJECT NO. 1,)026490 Bids wti be accepted up a:95i the hoar of S:36 am. on Tuesday, February 19, 2019, the For further Information, contact Jefferson odic of the County Comm:ssmers, base - County Department of Community Ceie:op- ment level C the Jebe'son County Court - house. 1820 Jefferson. Street, P.O. Box 1220, Port Townsend, WA 98368. Sealed bids will be opened and read publicly of 10:00 am., or shortly thereafter, 0.1 the same day in the Jefferson County Commissioners Chambers. also located on the basement level of the Jef- ferson County Courthouse. This bid is for a 3-year contact to furnish all labor and equipment necessary to complete specified pavement maridng on Jefferson County roads in calendar yeas 2019 through 2021, all in accordance with the Contract Plans and Provisions and the 2018 Edition of the WA State Dept. of Transportation Standard Specifications, All paint and retro- reflective additives to be applied under this contract will be supplied by the County. All bids shall be submitted in accordance with the Specifications and Contract Documents on file at the Dept. of Public Works Office, 623 Sheridan St Port Townsend, WA, where document copies may be obtained by pro- spective bidders. Printed and electronic cop- ies may also be obtained by contacting Pub- lic.Woriks at 360-385-9160 or pubworks@ co.jefferson.wa.us. Each bid shall be accompanied by a proposal guarantee in me form of surety bond, postal money order, cash, cashiers check or certi- fied check payable to the Treasurer of Jef- ferson County in the sum of five percent (50/,) of the bid amount, to be forfeited to Jefferson County by the successful bidder if neishe fails to enter into a contract within ten 110) calendar days of bid award. The Board of County Commissioners re- serves Lie right to reject any and all bids, and to accept the bid deemed most advanta- geous tit Jefferson County, and to waive all informalities in the bidding. a is so'ety Cie responsibility of the bidder toensurethat their Did is in the possession of the Board of County Commissioners by the appointed date and time. No facsimile Nd documents will be accepted. The County shall not be held responsible for lost or incorrectly defiv- ered bids. The Jefferson County Public Works De- partment, in accordance with Title VI of the Civil Rights Act of 1964, 78 Start. 25242 U.S.C. 20M to 2000IJA and Title 49, Code of Federal Regulations, Depart- ment of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimina- tion in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in arty contract entered into pursuant to this advertisement, disadvantaged busi- ness enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award. BOARD OF JEFFERSON COUNTY COMMISSIONERS 180979 i'3C-2b" NOTICE TO CONTRACTORS CALL FOR BIDS SOUTH DISCCVERY ROAD PAVEMENT PRESERVATION (MP 3.180 - MP 4.576) COUNTY ROAD NO.601508 COUNTY PROJECT 140,18019760 Notice is hereby gF.en, that the Board of County ComTiss:one- : of :efferson County, State of Washington, ,.01 receive scaled bids up unlit the hour of 9:30 am. on Monday, February 25, 2019 at the Office of the Coun- ty Commissioners, basement level of the Jefferson County Courthouse, 1820 Jeffer- son Sheet, P.O. Box 1220, Port Townsend, Washington, 98368. for construction of the South Discovery Road Pavement Preserve- fion (MP 3.200 - MP 4.576). County Project No. 18019760. Sealed bids will be opened and read publicly at 10:15 am., or shortly thereafter, on the same day in the Jefferson County Commissioners Chambers: base- ment level of the Jefferson County Court- house. This Contract provides tot a hot mix asphalt overlay of South Discovery Road in Jefferson County near Pori Townsend, Washington by repaving 1.39 miles of South Discovery Road. Work includes shoulder widening, asphalt planing at intersecting roads, placing a hot mix asphalt overlay, gravel shoulder finishing, pavement striping. project tempo- rary traffic control, and other work, ail in ac- cordance with the Contract Plans, Contact Provisions, and the Standard Specifications. The Engineer's Estimate is $440,885.70. Bids shall be submitted in accordance with the plans and specifications on life at the Department of Public Works, 623 Sheridan Street, Port Townsend, Washington, where copies may be obtained by prospective bid- ders. Printed copies may also be obtained by calling the Department of Public Works at 36C-385-9160 and electronic copies may be obtained by emaiiing pubworks@ co.je(ferson.wa.us. Each bid shall be accompanied by a surety bond, postal money order, cash, dashieis check or certified check payable to the Trea- surer of Jefferson County in the sum of five (5%) percent of the bid amount to be fodet- ad to Jefferson Courtly by the successful bid- der if he/she fails to enter into a contract and file an acceptable surety bond in the amount of 100% of the contact price within ten (40) calendar days of the award. The Board of County Commissioners reserves the right to reject any and all bids and to accept the bid deemed most advantageous to Jefferson County and to waive all inlonnalities in the bidding. The Jefferson County Public Works in ac- cordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252.42 U.S.C. 21)l to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transporta- tion, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Deparhnent of Transportationissuedpursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertise- ment, disadvantaged business enter- prises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in con- sideration for an award. Dated this 28 day of January, 2019 BOARD OF JEFFERSON COUNTY COM. MISSIONERS Kate Dean Chair 180802 1.,30-216 Quilcene School District Notice to Energy Services 31NiW 33 34 3; 3s 313/ x 4 6 4 3 Eastern xxy =_ 1z 7 E. 9xo Oi�OYW v= 8 Jefferson County �3 =g 17 e �3 z4 0 ... zx Project Location x=° �5 z a3 z3 3 •9 x8 a7 x6 3o zg m z8 Ma 33 34 35 3 3z 34 14" jz P ON2 33 3533 2 4 3 = 6 Y 3.gN0.2a/1� 6 5 ac = 5 n xx g 9 = iz 7� f 8� � 7 vqr ^s ='s ;6 z; v4 3 �4 vg :o zv 12 _ 24 is yy'SFI Rt^��, 18 x: xs z5 3. z8 28 z7 z6 x; 3o z5 �9 833 33 34 35 36 3v '.x 34 35 36 3. 3- 33 6 4 3 6 5 4 3 - 3 yr � _x 7 3 9 N IE•N3aM1l 8'iiN 3 4-2 x0 1 2 4 Miles eN1Li 4111 iP izr^¢6 z; 3o z8z7z5�5zg + z8 z7 Iz6�5 z5 C7 Pubficati� Name: Port Towvnsepd leader P.bficat,sn URL: vxr—*pj1eaderxo- PUW4Cat4n City and State: rt Tokvsenr, 0A Pubticabon County: leffersor Notice Popular Keywc-' Calrelgql— Notice Keywords: ioOrt townsend Notice Authentication Number 2021021811405911303752 110112265 Notice URL: Leader Attachment C NW�,U Fd Im- I94301.p5ff Notice Content < Back hotiCeRaDI.Sn Date: Wd,,esday, February 10, 2021 PLEASE NOTE., The ?W10.1no tact was a eef rr riiFv C4-vkvfed P.m 'Vie POF dowl?wnf above, a11J Olay llthe aLCUate. BaCAUSe W thIS, Ovease 0-" &ePVFNf Vhel`QPVjC1.rete Of Cn FeWuar, 1, 2021, tte P-t Townsend C;ty cwjhci: 80,w.ved 01- dlva'We 3260 Re'atiflq `O Street U�- pelnvts - stillEet, pla"Ir, Q '" Dijrncts and AdQ1119 12— Ito the pl.lt M—Icpal Code, The oids- avallaW4 loaf vlewd)() in thf, Vt-te of V"e City C ek on t1,e 5-ontj flOw "14 City Had, 25U Maa,sur, Stee', and Oil, Mi! CAV ki etite at vv.., The NO t—t of the .,di fianc, knA oe maned uiw 0 recl,--it A4301. 211D web &-way imlvv to j. 00(i cpwadeg XeaS� VIAAI th,- FDF iOf Me -1130100ele PUNK NOtiCo < Back Board of County Commissioners Jefferson County Courthouse 1820 Jefferson St. Port Townsend, WA 98368 Dear Commissioners: February 17, 2021 Thank you for the opportunity to bid on the contract to publish legal notices for Jefferson County through June 30, 2022. Enclosed you will find the bid form, background material and enhancements. The Leader's bid this year is $8.00 per column inch. To make an apples -to -apples comparison with the bid of our competitor, taking additional factors into account will demonstrate that the Leader is offering the lowest responsible bid for Jefferson County. Those factors include: • Apples -to -Apples adjustment A straight column inch to column inch comparison is not accurate. A Leader column is 1/3 wider than a PDN column and holds 1/3 more words of a legal notice per column inch. To compare the Leader's bid to the PDN bid requires adjusting the Leader bid 1/3 lower or the PDN bid 1/3 higher. (For comparison purposes, adjusting the $8.00 Leader bid 1/3 lower = $5.33 per column inch.) • Lowest responsible bidder If, with that adjustment, the Leader still appears more expensive than the PDN, it's because the Leader does a better job of what Jefferson County agencies need done through this contract. According to RCW 36.72.075 the bid should go to "the lowest responsible bidder, giving considera- tion to the question of circulation in awarding the contract with a view to giving publication of no- tices the widest possible publicity." The purpose of any public notice contract is to inform the most citizens of Jefferson County about the actions of their government, as required by law and by principles of open government. The printed Leader reaches.6,004 households in Jefferson County and 15,010 residents, taxpayers and voters. The Leader website reaches another 1,544 paid subscribers and records 270,000 page views per month. Our information is that the PDN reaches about 2,000 households and 4,600 Jefferson County residents. Leader circulation in Jefferson County is triple the PDN circulation in every zip code in this county. There are 14,000 occupied homes in Jefferson County, according to the U.S. Census. Public notices placed in the printed PDN are thus not seen by 86 percent of Jefferson County households, while the printed Leader reaches almost half of them, and a majority with digital access added. As you know from any other bidding experience, you are under no obligation to accept a low bid that does a substandard job of the task at hand. • Enhancements In addition to our per column inch bid, The Leader agrees to the following features and enhancements at no cost to the county: • Jefferson County's logo will be published where county legal notices begin. Value: approximately $1,404 per year. (Attachment A) • A project location map will be published at least once each quarter. Value: four times per year at $432, total $1,728. (Attachment B) • All legal notices are published on our website, regarded as the most widely read local news website in Jefferson County, as well as the Washington Newspapers Publishers' Association (WNPA) statewide website. Approximate value: $4,500. (Attachment Q • Jefferson County will receive two newspaper subscriptions with full online access. Value: $104. Total value of enhancements: more than $7,736. Thank you for your consideration. Please do not hesitate to call for more information on any of these bid specifics: (360) 385-2900. Sincerely, Donna Etchey, Publisher Port Townsend & Jefferson County Leader detchey@ptleader.com 226 Adams Street., Port Townsend, WA (360) 385-2900 www.ptleader.com • Premium audience The Leader offers the County a premium audience. For almost the entire history of Jefferson County, residents have turned to the homegrown, independent Leader to find both public notices and news stories or commentary about County actions. Residents expect that all government actions will be noted in the Leader, ranging from the County to the City of Port Townsend to school districts to the Port, the Fire Districts and the PUD. There have only been two known times in the last several decades when Jefferson County Commissioners have opted to shift to the PDN, once in the mid-2000s and last year. Even then, Port Townsend and most other jurisdictions have kept their notices with the Leader. The PDN, in contrast, is where Clallam County residents go to learn the actions of local governments, and for good reason. Some 80 percent of PDN readership is in that neighboring county. It's also worth noting that the Leader reaches 62 percent of the Jefferson County homes that regularly read the PDN, according to readership surveys. Most PDN households in this county are also Leader households. • More accessible subscriptions The county's residents appreciate good value for their dollar. A yearly subscription to The Leader is $52. For a subscription to the PDN, customers pay $135 per year. If County legal notices were run in the PDN, Jefferson County residents would have to pay over 2.5 times as much for the Port Townsend edition to increase their chances of reading Jefferson County's legal notices. • Longer shelf life A weekly publication schedule is an advantage to advertisers. In repeated readership surveys, custom- ers say they read the whole newspaper over a period of three to five days. That means public notices have a longer shelf life in the Leader, increasing the odds that Jefferson County residents will peruse the legal notices. To match that performance, a daily newspaper would have to publish the same legal notice three days in a row. • Community ties The Leader has strong ties with the communities inside Jefferson County. They turn to the Leader to find out what is happening in their community and around the county. Our news staff attends all of the county commissioners meetings as well as most other government entities in Jefferson County. The Leader, also plays an important role in the community: it keeps the residents connected in a way that bigger, regional newspapers cannot. We try to supply information that drills right down into the core of the community. Every Leader story is about Jefferson County. Most of .our staff lives and pays taxes in this county. • Press releases The Leader welcomes press releases from the county that contain information important to our readers Whether press releases are published as submitted, published in an edited form, or turned over to a re- porter for follow-up is a news department decision. We cannot guarantee the verbatim publication of press releases, but we can assure you that key information contained in almost all government press releases related to Jefferson County will be published in the Leader in a timely fashion and reach the widest local audience. • Customer service The Leader offers exceptional customer service and has developed a longtime relationship with the County. We take pride that the Leader to this day is an independent, family -owned newspaper. Legal Newspaper for Jefferson County, State of Washington BIDDER Name of Newspaper Peninsula Daily News Newspaper Publisher Terry Ward Address of Publisher P.O. Box 130, 305 W. First Street, Port Angeles, WA 98362 Phone: 360 417-3500 Fax: 360 417-3554 E-mail: tward sound ublishin .com BID BREAKDOWN The undersigned does hereby submit the following bid for legal publication for Jefferson County as required by law or by order of the judge of court: BID AMOUNT of $ 3.00 per column inch. Font for Legal Notices Helvetica Type Size for legal notices (point) 7.2 The fee for the advertisement for the legal No Fee beyond Per Inch newspaper contract provided by Jefferson County at the above rate and hereby attached is: Number of times the newspaper is 6 days, Sunday - Friday published each week Legal notices must be submitted for Check all that apply: publication by: ✓ Fax ✓ E-Mail ✓ ether USPS along with the above Number of days legal notices must be 3 Business Days submitted prior to publication date Time of day legal notices must be submitted in order to make the publication 2:00 PM deadline Items included in bid price: Use of County Logo to identify where County legal notices begin A location map as appropriate for a specific notice Two (2) free subscriptions to newspaper On -Line subscription code Optional Bid Item: Publication of up to 12 "Press Releases," Jefferson County may submit any number of press releases (no more than one per month) general to be considered for publication. Any non -legal advertisements, or employment advertisement will be charged at $8.00 per column inch. advertisements in a section of the Legal notices appear on the peninsuladailynews.com and on newspaper other than the legal notice our statewide associations website, wnpa.com at no section. These advertisements will be additional charge. coordinated through the County Commissioners Office The PRINTED CIRCULATION for the named newspaper in Jefferson County is copies broken down geographically as follows: Zip Code/Community Deliveries News Stand 98368/Port Townsend 816 130 98325/Chimacum 52 14 98339/Port Hadlock 107 33 98365/Port Ludlow 116 18 98376/Quilcene 52 17 98382/Gardiner 9 0 98320Brinnon 35 12 98358/Nordland 42 10 98331/Forks (West End) 221 1 63 The ELECTRONIC CIRCULATION & READERSHIP: # of Paid electronic subscriptions not included with12aid print subscriptions, above): 9906 Newspaper's Website: • Are legal notices posted on your website? Yes • If so, can they be viewed for free? Yes • Newspaper's Website: Monthly Average: # of Hits 827.948 # of Unique Visitors 233,,076 • Legal Notices in particular: Monthly Average: # of Hits 709 # of Unique Visitors 355 Social Media • Are legal notices posted on social media? Yes • If so please describe what social media and any metrics on number of visits: Facebook - 26,856 followers, 36,052 reached, 101,000 post engagements Do you also list your legal notices at https://www.wapublienotices.com/? The undersigned bidder does hereby declare that the above -named newspaper is qualified per RCW 65.16 to be the legal newspaper for Jefferson County and has been approved by the Superior Court of Jefferson County as such. BIDDER: x 71919 Print or Type N i Signed I a Date ame .Title KIM MC;KIE NOTARY PUBLIC #202927 STATE OF WASHINGTON 1 _ O COMMISSION AUGUS 028, EXPIRES Date Print or Type Name Title Classified Proof amp �-� � PDN4000103 - PDN HOUSE -PROMO CLASSIF D (360) 452-2345 Address PO BOX 1330 E-Mail ekennedy@soundpublishing.com PORT ANGELES, WA, 98362 Fax Order# 920928 Classitication 9934 - Jefferson County Legals Start Date 03/07/2021 End Date 03/14/2021 Run Dates 2 Publication(s) Peninsula Daily News Requested By POI # SAMPLE#1 Created By 1203 Creatiqu Date 02/26/2021, 10:55:41 am Order Price $474.00 Tax 1 $0.00 Tax 2 $0.00 Total Net $474.00 Paymedi*o $0.00 Sales Rep 1203 - Armstrong, Cynthia Phone (360) 452-2345 E-Mail CynthiaArmstrong@ pen insuladailynews. com Fax Proofed by Armstrong, Cynthia, 02/26/2021 10:57:57 am Page: I Classified Proof STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONS/EXTENSIONS FOR RESOLUTION NO, 52-20. VARIOUS COUNTY FUNDS WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2020 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, ur bud- geted but unexpended monies from the prior budget year, and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2020, The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of reve- nues fisted shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME AMOUNT FROM REVENUE EXPENSE UNENCUMBERED FUND BALANCE GENERAL FUND $ 4,309 001-020-000 AUDITOR $ 1,387 001-021-000 ELECTIONS 001-050-000 CLERK $ 1,635 001-180-000 SHERIFF $ 108,500 $ 83,500 001-270-ODO NON -DEPARTMENTAL S1472.696 $ 2.154,3— TOTAL GENERAL FUND $ 163 991 $ 2,081 196 $ 2,245,187 SPECIAL REVENUEICAPITALIENTERPKISElINTERNAt_,EICVIUL runua 105-000-010 AUDITOR'S O&M $ 566 $ 566 108-000-010 COOPERATIVE EXTENSION $ 11,618 $ 16,203 $ 27,821 127-000-010 HEALTH $ 185,862 $ 142,645 129 000-010 WO LAND ACQUISITION $ 155,000 $ 156,000 130-000-010 MENTAL HEALTH $ 25,000 $ 25,000 302-000-010 CAPITAL IMPROVEMENT $ 55,734 $ 55,734 401-000-010 SOLID WASTE $ 112,073 $ 112,073 506-000-010 INFORMATION SERVICES $ 16,255 $ 49,472 $ 65,727 TOTAL OTHER FUNDS $ 229,680 $ 407103 $ $84 566 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget aperopriationslextensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, at the Jefferson Courthouse, Port Townsend Washington, on the iSth day of October, 2020, at the hour of 10:30 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County. NOTE: No In -Person Attendance Allowed (Per May 29, 2020 Jefferson County Public Health Officer Order). To view this meeting live go to www.co,iefferson.wa.us Follow the links under "Quick Links. Videos of Meetings -Streaming Ltil In addition, written testimony is also invited beginning on September 24, 2020 and onding on Octobor 5, 2020 at the end of the Public Hearing, unless extended by the Board of County Com- missioners. Written public testimony may be submitted by Email to: ieffboc gWco.jefferson.wa.us; or by Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. APPROVED this 21st day of September, 2020. JEFFERSON COUNTY BOARD OF COMMISSIONERS /S/Greg Brotherton, Chair Pub.: PDN Month; day, Month day, year Legal No. XXXXXX proofed by Armstrong, Cynthia, 02/2 /202! 10:57:57 am Page: 2 Classified Proof fr: Client PDN4000103 - PDN HOUSE -PROMO CLASSIFD Phone (360) 452-2345 Address PO BOX 1330 E-Mail ekennedy@soundpublishing.com PORT ANGELES, WA, 98362 Fax Order# 920888 Requested By ERAN KENNEDY Carder Price $45.82 Classification 9934 - Jefferson County Legals PO # SAMPLE 2 LEGAL Tax 1 $0.00 Start Date 03/07/2021 Created By 1203 Tax 2 $0.00 End Date 03/07/2021 Creation Date 02/25/2021, 04:31:19 pm Total Net $45.82 Run Dates 1 Payment $0.00 Publication(s) Peninsula Daily News Sales Rep 1203 - Armstrong, Cynthia_ '(360) 452-2345 E-Mail CynthiaArmstrong@peninsuladailynews.com Fax Proofed by Armstrong, Cynthia, 02/25/2021 04:33:24 pm Page: 1 classified proof Notice of Adoption of a Jefferson County Ordinance Imposing an Additional Sales and Use Tax Of One -Tenth Of One Percent for Housing and Related Services as Authorized By RCW 82A4.530 Adding a New Chapter 3.33 to Jefferson County Code Notice is hereby given that on December 21, 2020, the Jefferson County Board of County Commission- ers adopted Ordinance 11-1221-20, which was published to the Jefferson County website at http://test.co.iefferson.wa.us/WebLinkExternaVO fdoc 126276381Page i.aspx on December 22, 2020. This ordinance imposes a sales and use tax for af- fordable and supportive housing in accordance with House Bill 1590 and RCW 82,14.530. The ordi- nance sets the rate at one -tenth of one percent on taxable events (as defined in RCW 82.14.020(3)) to be used for housing and related services as author- ized by RCW82,14.530. Jefferson County believes the publication of this or- dinance on the Jefferson County website satisfies the publication requirements of RCW 36.70A. 290(2)(b) and WAC 242-03-220(1). This notice is being published in this newspaper of general circu- lation to remove any doubt of publication, and to ensure satisfaction of the publication requirements of RCW 36.70A.290(2)(b) and WAC 242 03-220(1). Pub.: PDN Month day, year Legal No. XXXXXX Proofed by Armstrong, Cynthia, 02/25/2021 04:33:24 pm Page: 2 PENINSULA DAILY NEWS March 1, 2021 Board of Commissioners Jefferson County Port Townsend, WA 98368 Dear Jefferson County Commissioners: Attached, please find the Peninsula Daily News bid for the Jefferson County legal notices for 2021. Peninsula Daily News is the only daily newspaper published in and for Jefferson County readers, which has a unique and identifiable newspaper serving Jefferson County. Publication days are Sunday through Friday, giving you six publishing days to print your legal notices. In addition, the Peninsula Daily News is the only newspaper published for Jefferson County that reaches the West End of Jefferson County. In addition to daily newspaper distribution, Peninsula Daily News offers you an online digital presence for free at peninsuladailynews.com, the area's dominate website which exceeded over 832,000 page views in the month of January, 2021. Legal notices will also appear for free on the through the Peninsula Daily News Facebook social media outlet and statewide Washington Newspaper Publishers Association's web site that contains legal notices from more than 200 newspapers in Washington state. The combination of the daily papers delivered in Jefferson County and the No. 1 website on the North Olympic Peninsula, your legal advertising will be accessible to a wider coverage area. Jefferson County legal notices will be published under its own special classification in the Peninsula Daily News' legal advertising section. Your official Jefferson County logo will be placed at the top of each legal notice at no additional cost. Cynthia Armstrong in our legal advertising department is experienced in setting legal notices and managing the process efficiently. She works with Clallam County, City of Port Angeles, City of Sequim and Kitsap County legal notices that are placed in our sister publications in Kitsap County. Peninsula Daily News, as an adjudicated publication for legal notices for Jefferson County, is committed to use it's resources of circulation, readership and technology to serve Jefferson County while providing a high level of service, competency and value. Adjudication notification is attached to this bid for your review. Peninsula Daily News P.O. BOX 1330 • 305 W. FIRST ST. • PORT ANGELES, WA 98362