The URL can be used to link to this page

Home My WebLink AboutM031521 - to include HEARING NOTICE (2) re: Community Development Block Grant (CDBG) for 2021 Public Service Grant Application and Closeout of 2020 Public Services Grant & HEARING NOTICE re: Review Final Project Performance on CDBG-Coronavirus (CDBG-CV1) ¢S°N co yew 'SKI NG�� MINUTES Jefferson County Board of Commissioners Regular Meeting — March 15, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. Commissioner Brotherton commented on the Taming Bigfoot competition. The Commissioners discussed virtual meetings and in-person meeting room restrictions. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • • Comment regarding living next to the Jefferson County Fairground homeless encampment. • Comment regarding Jefferson County moving to Phase 4 and COVID-19 vaccination eligibility. • Comment regarding Sunshine Week Proclamation re: Open Public Government. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 14-21 re: In the Matter of Adopting a Sixth Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic 2. RESOLUTION NO. 15-21 re: Increasing Petty Cash Fund at the Solid Waste Transfer Station 3. AGREEMENT re: 2021 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$10,200; County Administrator; Jefferson County Farmers Market 4. LEASE AGREEMENT re: COVID-19 Pandemic Response to Operate a Community Mass Vaccination Clinic in order to Distribute Vaccine to Jefferson County Residents;No dollar Amount; Jefferson County Emergency Management; Chimacum School District 5. MINUTES re: Regular Meeting of March 8, 2021 and Special Meeting of March 9, 2021 6. Payment of Jefferson County Vouchers/Warrants Dated March 8, 2021 Totaling $1,043107.87 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 1 Commissioners Meeting Minutes of March 15, 2021 7. Payment of Jefferson County Payroll Warrants Dated March 5, 2021 Totaling $891,053 and A/P Warrants Done by Payroll Dated March 5, 2021 Totaling $871,968.78 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) PROCLAMATION re: Declaring the Week of March 15,2021 as Sunshine Week: The proposed proclamation proclaims that during this week and throughout the year, the Board of County Commissioners commit to continuing to enhance the public's access to government records and information, to increase information provided electronically and online, and to ensure that all meetings of deliberative bodies under its jurisdiction, and their committees, are fully noticed and open to the public; and we encourage all people to join us in observing the importance of transparency and openness in a free society. After all three Commissioners read aloud the proclamation, Commissioner Eisenhour moved to approve the Sunshine Week Proclamation. Commissioner Brotherton seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. The Commissioners agreed to hold a Special Meeting on March 29, 2021, which is on the 5th Monday of the month, and therefore not typically a regular Commissioner meeting day. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. UPDATE re: Washington State Department of Natural Resources (DNR) 4th Quarter County Income Report: DNR Regional Manager Mona Griswold and State Lands Assistant Drew Rosanbalm, Assessor Jeff Chapman and Treasurer Stacie Prada were present for the update. Mr. Rosanbalm reviewed the detailed report with the Board and answered questions. The meeting was recessed at 10:56 a.m. and reconvened at 11:03 a.m. with all three Commissioners present. HEARING re: Community Development Block Grant(CDBG) for 2021 Public Service Grant Application and Closeout of 2020 Public Services Grant; Olympic Community Action Programs (OlyCAP): OlyCAP Director Cherish Cronmiller gave a presentation on the CDBG 2021 Public Service Grant Application and Closeout of 2020 Public Services Grant and answered questions posed by the Board. The Commissioners expressed desire to be provided with improved statistics that differentiate services provided to Clallam County and Jefferson County residents. Chair Dean opened the hearing to allow for public testimony. Hearing no comments, she closed the public hearing. After discussion, County Administrator Philip Morley proposed a two-part motion that would: 1)Approve RESOLUTION NO. 16-21 re: In the Matter of Certification of Compliance for the CDBG 2021 Public Services Grant; and 2) Authorize the County Administrator to act in all official matters in connection with the new application for a CDBG grant. Commissioner Brotherton moved to make the aforementioned two-part motion. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of March 15, 2021 HEARING re: Community Development Block Grant (CDBG) Funding; Review Final Project Performance on CDBG with the Economic Opportunity Grant-COVID-19 Response Funding for Microenterprise Assistance Grants Project; 19-62210-007A with Washington State Department of Commerce: Economic Development Council Team Jefferson Executive Director Brian Kuh and Clallam County Economic Development Council Executive Director Colleen McAleer gave a presentation on the hearing and answered questions posed by the Board. Chair Dean opened the hearing to allow for public testimony. Hearing no comments, she closed the public hearing. After discussion, County Administrator Philip Morley requested a motion authorizing the County Administrator to execute a closeout of grant reports to Commerce. Commissioner Eisenhour made the aforementioned motion. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting was recessed at 12:23 p.m. and reconvened at 1:34 p.m. with all three Commissioners present. DISCUSSION re: A Regional Perspective on Economic Development and the Role of an Associate Development Organization (ADO): North Olympic Development Council (NODC) Executive Director Karen Affeld was present for the discussion and provided background information on the issue. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Review of topics to discuss • DISCUSSION re: Process for Designating an Associate Development Organization for the Next Biennium • Infrastructure project list to send to Senator Patty Murray: Port Hadlock Sewer Project, Olympic Discovery Trail, Housing Shelter, and a new County Administration building • ADDITIONAL BUSINESS: LETTER of Support re: Removal of Four Lower Snake River Dams: After discussion, Commissioner Brotherton moved to approve sending a letter of support for the removal of dams along the Snake River. Chair Dean seconded the motion which carried by a unanimous vote. The letter will be sent to Representative Derek Kilmer. • COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners discussed legislative update, desire to attend the Washington State Association of Counties (WSAC) Virtual Assembly, and in-person meetings. EXECUTIVE SESSION: An Executive Session was scheduled from 3:30 p.m. to 4:00 p.m. Chair Dean announced that the Executive Session will be held from 3:32 p.m. to 4:02 p.m. with the County Administrator, Prosecuting Attorney, Chief Civil Deputy Prosecuting Attorney, County Clerk, County Treasurer and Central Services Director regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 4:02 p.m. Chair Dean announced that the Board will be extending the Executive Session from 4:03 p.m. to 4:18 p.m. The Board concluded the Executive Session and resumed the regular meeting at 4:19 p.m. 3 Commissioners Meeting Minutes of March 15, 2021 COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. • Calendar Coordination • Washington State Association of Counties (WSAC) Timber Counties Caucus; after discussion, the Commissioners set a Special Meeting for March 17, 2021 from 12:00 p.m. to 5:00 p.m. so that Commissioner Brotherton and Commissioner Eisenhour could both attend the virtual meeting NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:27 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: ; K to Dean, Chair ATTEST: g otherton, Member CA W'e�allawaCMC ) o,Carolyn eidi Eisenhour, Member Clerk of the Board 4 Please publish 2 times: March 4 and 11, 2021 Contact Person: Adiel 385-9100 Bill to: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for Monday, March 15, 2021 at 11: 00 a.m. in the Commissioners' Chamber, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368. The purpose of the public hearing is to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the State Community Development Block Grant (CDBG), and receive comments on proposed activities, particularly from lower income persons residing in Jefferson County. $110,321 is proposed to be available annually to Jefferson County and the Olympic Community Action Programs (OlyCAP) to fund public service that principally benefit low- and moderate -income persons. An overview of the proposed public services will be available for review at the Jefferson County Commissioners Office, from 8:30 a.m. to 4:30 p.m. Monday through Friday. Comments may also be submitted in writing to the Jefferson County Commissioners until the date of the hearing. Comments on the County's and Olympic Community Action Programs' (OlyCAP) past performance and use of their 2020 CDBG Public Services Grant will also be received. The Commissioners Chambers is handicap accessible. Arrangements to reasonably accommodate special needs, including handicap accessibility or interpreter, will be made upon receiving 24-hour advance notice to the County Commissioners Office at 360-385-9100; 1820 Jefferson Street, Port Townsend, WA 98368. NOTE: No In -Person Attendance Allowed (Per May 29, 2020 Jefferson County Public Health Officer Order). Testimony must be received by the Board of County Commissioners by the end of the hearing public comment period. To view this meeting live go to https:// lg obal.gotomeeting com/ioin/959630253 Please join the meeting from your computer, tablet or smartphone. You can also dial in using your phone. United States: +1 (571) 317-3112 Access Code: 959-630-253. To view agenda items, please go to our website at: www.co.jefferson.wa.us Follow the links under "Quick links:" Videos of Meetings and click on the March 15, 2021 Meeting. In addition, written testimony is also invited beginning on March 4, 2021 and ending at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: jefiboccLgco jefferson.wa.us ; or by Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. To provide testimony, dial 1-571-317-3112 and enter access code: 959-630-253 by 11:00 a.m. or be present by video and wait to be called upon. Testimony must be received by the Board of County Commissioners by the end of the hearing public comment period. Signed this I st day of March, 2021. JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair Please publish 2 times: March 4 and 11, 2021 Contact Person: Adiel 385-9100 Bill to: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for Monday, March 15, 2021 at 11: 30 a.m. in the Commissioners' Chamber, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368. The purpose of the public hearing is to Review Final Project Performance on CDBG COVID Microenterprise closeout; funded by the Community Development Block Grant (CDBG). Contract No. 19-62210-007 A with Washington State Department of Commerce. Comments on the County's and Economic Development Council's past performance and use of their 2020 CDBG COVID Microenterprise closeout will also be received. The Commissioners Chambers is handicap accessible. Arrangements to reasonably accommodate special needs, including handicap accessibility or interpreter, will be made upon receiving 24-hour advance notice to the County Commissioners Office at 360-385-9100; 1820 Jefferson Street, Port Townsend, WA 98368. NOTE: No In -Person Attendance Allowed (Per May 29, 2020 Jefferson County Public Health Officer Order). Testimony must be received by the Board of County Commissioners by the end of the hearing public comment period. To view this meeting live go to https:// lg.obal.gotomeeting.com join/959630253 Please join the meeting from your computer, tablet or smartphone. You can also dial in using your phone. United States: +1 (571) 317-3112 Access Code: 959-630-253. To view agenda items, please go to our website at: www.co.iefferson.wa.us Follow the links under "Quick links:" Videos of Meetings and click on the March 15, 2021 Meeting. In addition, written testimony is also invited beginning on March 4, 2021 and ending at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: jeffbocckco jefferson.wa.us ; or by Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. To provide testimony, dial 1-571-317-3112 and enter access code: 959-630-253 by 11:30 a.m. or be present by video and wait to be called upon. Testimony must be received by the Board of County Commissioners by the end of the hearing public comment period. Signed this 1" day of March, 2021. JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair