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Home My WebLink AboutM0301214s0N coG SNINO' MINUTES Jefferson County Board of Commissioners Regular Meeting — March 1, 2021, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA. CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding a question directed to Dr. Thomas Locke, and status on the Equestrian Park. • Comment regarding conversations between Dr. Thomas Locke and a member of the public. • Comment regarding COVID-19 vaccinations. • Comment regarding COVID-19 vaccinations. • Comment regarding shooting noise from the Jefferson County Sportsmens Association (JCSA), requesting a replacement noise -free day, and ecological concerns. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to remove two items: 1) AGREEMENT re: Affordable Housing/Homeless Grant Funding; Temporary Emergency Overflow Shelter at the Fairgrounds; in the amount of $6,000; OlyCAP (Item No. 12); and 2) UPDATE re: 2021 Boards and Committee Assignment List (Item No. 14), and approve the remaining items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Community Development Block Grant (CDBG) for 2021 Public Service Grant Application and Closeout of 2020 Public Services Grant; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, March 15, 2021 at 11:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) 2. HEARING NOTICE re: Review Final Project Performance on 2020 CDBG-COVID Microenterprise Closeout; Contract No. 19-62210-007 A with Washington State Department of Commerce; Hearing Scheduled for Monday, March 15, 2021 at 11:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) Commissioners Meeting Minutes of March 1, 2021 3. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Rental Subsidies; In the Amount of $75,000; Jefferson County Central Services; Bayside Housing and Services 4. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Providing Emergency Shelter Services; In the Amount of $73,691; Jefferson County Central Services; Dove House Advocacy Services 5. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Manage the Haines Street Cottages; In the Amount of $40,000; Jefferson County Central Services; OlyCAP 6. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Manage the Adult Shelter at the American Legion; In the Amount of $200,000; Jefferson County Central Services; OlyCAP 7. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Critical Home Repairs; In the Amount of $20,000; Jefferson County Central Services; Habitat for Humanity 8. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Building Tiny Homes; In the Amount of $27,000; Jefferson County Central Services; Bayside Housing and Services 9. AGREEMENT re: re: Affordable Housing/Homelessness Grant Funding, Transitional Housing; In the Amount of $16,000; Jefferson County Central Services; Bayside Housing and Services 10. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Affordable Multi -Family Homes; In the Amount of $27,000; Jefferson County Central Services; Habitat for Humanity 11. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Renovations to Pfeiffer House; In the Amount of $182,660; Jefferson County Central Services; OlyCAP 12. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Temporary Emergency Overflow Shelter at the Fairgrounds; In the Amount of $6,000; Jefferson County Central Services; OlyCAP (DELETED) 13. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Repairs at the Pfeiffer House; In the Amount of $15,000; Jefferson County Central Services; OlyCAP 14. UPDATE re: 2021 Boards and Committee Assignment List; CHIP Committees; Senior Health; Commissioner Heidi Eisenhour (DELETED, and approved later in the minutes) 15. ADVISORY BOARD RESIGNATIONS (2) re: Marine Resources Committee (MRC); 1) District No. 1, Emily Bishop and; 2) District No. 1, Ray RaLonde 16. ADVISORY BOARD APPOINTMENTS (4) re: Marine Resources Committee (MRC); 1) Serving Existing Term Expiring August 3, 2023 with Change of Position Only from District No. 1 Alternate Representative to District No. 1 Representatives, Solenne Walker; 2) Four (4) Year Term Expiring March 1, 2025; District 1 Representative, Janette Mestre; 3) Four (4) Year Term Expiring March 1, 2025; District 3 Alternate Representative, Joanie Henricks and; 4) Four (4) Year Term Expiring March 1, 2025; District 1 Alternate Representative, Liz Hoenig 17. ADVISORY BOARD APPOINTMENTS (2) re: Olympic Area Agency on Aging (03A); 1) Three (3) Year Term Expiring March 1, 2024; Margret Taylor and; 2) Three (3) Year Term Expiring March 1, 2024; Martha (Marti) Anthony 18. MINUTES re: Regular Meeting of February 22, 2021 (CANCELLED) and Special Meeting Minutes of February 23, 2021 COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. Commissioner Brotherton commented on the Taming BigFoot carbon footprint reduction challenge. 2 Commissioners Meeting Minutes of March 1, 2021 WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:27 a.m. and reconvened at 10:33 a.m. with all three Commissioners present. BID OPENING re: Publication of County Legal Notices: Clerk of the Board Carolyn Gallaway opened and read aloud the following two bids: BIDDER Port Townsend & Jefferson County Leader BID Print circulation: 6,004 copies Electronic subscriptions: 330 Font: Helvetica Size: 7 Cost per column inch: $8.00 Peninsula Daily News/Sound Publishing Print circulation: 1,737 Electronic subscriptions: 9,906 Font: Helvetica Size: 7.2 Cost per column inch: $3.00 Staff will review and evaluate the bids and present to the Board at a future meeting. CERTIFICATION re: Annual Inventory of the Capitalized Assets as of December 31, 2020: Clerk of the Board Carolyn Gallaway stated that the Commissioners certify the inventory of capitalized assets on an annual basis. She added that department Directors have already verified the inventory to be true and accurate and then she administered the Verification of Oath for each of the Commissioners. DISCUSSION re: Delegation of Signature Authority to Public Health Director re: Cost Sharing/Repairing or Replacing Failing Onsight Sewage Systems: Environmental Health Director Pinky Mingo briefed the Board on the proposed request to delegate signature authority regarding Onsight Sewage Systems (OSS). After discussion, Commissioner Brotherton moved to delegate signature authority to the Public Health Director regarding cost sharing for low and very low- income property owners for repairing or replacing failing OSS. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:49 a.m. and reconvened at 11:01 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:15 a.m. Chair Dean announced that the Executive Session will be held from 11:03 a.m. p.m. to 11:15 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Central Services Director regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) 3 Commissioners Meeting Minutes of March 1, 2021 as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 11:15 a.m. Chair Dean announced that the Board will be extending the Executive Session from 11:16 a.m. to 11:46 a.m. The Board resumed the regular meeting at 11:16 a.m. Chair Dean announced that the Board will be extending the Executive Session from 11:16 a.m. to 11:46 a.m. The Board resumed the regular meeting at 11:46 a.m. Chair Dean stated that the Board will go into recess for the lunch hour and the time of the continuation of the Executive Session will be announced at that time. The meeting was recessed at 11:47 a.m. and reconvened at 1:31 p.m. with Chair Dean and Commissioner Brotherton present. Commissioner Eisenhour joined the meeting at 1:32 p.m. Chair Dean announced the continuation of the Executive Session will start at 2:00 p.m. BRIEFING re: Status of Old Road Maintenance Shop in Quilcene: Engineering Services Manager Erik Kuzma briefed the board on the status of the County's maintenance shop located in Quilcene. DISCUSSION re: 2021 Boards and Committees List (Consent Agenda Item No. 14): The Board discussed edits to the 2021 Boards and Committees List. After discussion, County Administrator Philip Morley suggested a motion to approve the 2021 Boards and Committees assignments with the following edits: the addition of the Working Age Health Group assigned to Commissioner Brotherton, the Climate Action Committee assigned to Chair Dean, adding the Jefferson Broadband Action Team (JBAT) and Executive Board assigned to Commissioner Brotherton, the Lodging Tax Advisory Committee (LTAC) assigned to Commissioner Eisenhour, and the CHIP Senior Health assigned to Commissioner Eisenhour. Commissioner Brotherton moved to make the aforementioned motion. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Discussion re: AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Temporary Emergency Overflow Shelter at the Fairgrounds; In the Amount of $6,000; Jefferson County Central Services; OlyCAP (Consent Agenda Item No..12); this item will be added to a future agenda Washington State Association of Counties (WSAC); Monday meeting debrief EXECUTIVE SESSION - Continued: A continuation of the Executive Session originally scheduled from 11:00 a.m. to 11:15 a.m. was scheduled for continuation at 2:00 p.m. Chair Dean announced that the Executive Session will be held from 2:01 p.m. to 2:31 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Central Services Director regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 2:31 p.m. County Administrator Philip Morley noted that Jefferson County has been the subject of 10 lawsuits, appeals and/or claims by Mr. D'Amico and his companies. He added that the County is in a position to reach a settlement on those to free up County staff and resources to be able to focus on more important E Commissioners Meeting Minutes of March 1, 2021 work during COVID-19. Commissioner Brotherton moved to approve the Settlement Agreement, and substantially the form as presented, including the amount of $275,000 with the signatures of Kathleen Kler, David Sullivan, David Stanko, Bob Gebo being ideal if they can be obtained, but noting they are not essential if there is a difficulty in acquiring them. Chair Dean added there is the ability to edit the document for scrivener errors if needed. Commissioner Eisenhour seconded the motion. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 2:35 p.m. and reconvened at 2:51 p.m. with all three Commissioners present. COMMISISONERS' BRIEFING SESSION — Continued: The Commissioners discussed their meeting schedules. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Associated Development Organization (ADO); upcoming designation • Contract process • Intergovernmental Collaborative Group (ICG); upcoming meeting • Live streaming of the Board of County Commissioner (BOCC) meetings; update on technical issues • Review of items to discuss and miscellaneous topics • Navy communications • Workshops • Law Enforcement Navigator; potential Request for Proposals (RFP) • Infrastructure portal • COVID-19; potentially more County funding coming NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. y JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL:' Kate De ,Chair ATTEST: Member Carolyn allaway, CMC Heidi Eise&our, Member Clerk of the Board 5