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HomeMy WebLinkAbout031521_ca059'rlil NCi `Q.. MINUTES Jefferson County Board of Commissioners Regular Meeting — March 8, 2021, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding viewing the Board of County Commissioners meetings. • Comment regarding a recent Fairgrounds stakeholder meeting and Little League information. • Comment regarding rent increase at the Brinnon Community Center/Hood Canal Adventures. • Comment regarding a recent comment submitted. • Comment regarding gunfire noise from the Jefferson County Sportsmens Association (JCSA), and request for making up of a quiet day. • Comment requesting a speaker for an upcoming Intergovernmental Collaborative Group (ICG). The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton discussed an edit to the Fairgrounds Temporary Overflow Shelter (Consent Agenda Item No. 6). On the last page, he stated he would like to remove the sentence regarding the American Legion. Commissioner Eisenhour moved to amend the Fairgrounds Temporary Overflow Shelter (Consent Agenda Item No. 6) by removing the sentence Commissioner Brotherton indicated, and with that correction, approve all items on the Consent Agenda. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Change Order No. 2 re: Supply of Aggregate for Bituminous Surface Treatment (BTS) for Calendar Years 2020 and 2021, County Project No. 18020390; Additional Amount of $191,045 for a Project Total Amount of $397,173.60; Jefferson County Public Works; Bruch and Bruch Construction, Inc. 2. AGREEMENT, Amendment No 2 re: Individual Supported Employment Services; Additional Amount of $7,020 for a Project Total of $148,312; Jefferson County Public Health; Skookum Contract Services W 1� s e kok W Commissioners Meeting Minutes of March 8, 2021 3. AGREEMENT Amendment No 2 re: Individual Supported Employment Services; Additional Amount of $7,040 for a Project Total of $272,646; Jefferson County Public Health; Cascade Community Connections 4. AGREEMENT re: Orthophotos for the Middle Hoh River Floodplain; In the Amount of $21,850; Jefferson County Environmental Public Health; NV5 Geospatial powered by Quantum Spatial 5. AGREEMENT, Supplemental No. 1 re: Providing Interim Management Services to DCD while the Department Recruits for a Permanent Planning Manager; Additional Amount not to Exceed $31,200; Jefferson County Department of Community Development; Austin Watkins, Watkins Law, PLLC 6. AGREEMENT re: Affordable Housing/Homelessness Grant Funding, Temporary Emergency Overflow Shelter; In the Amount of $6,000; Jefferson County Central Services; Jefferson County Fair Association (Approved with a correction) 7. LEASE AGREEMENT, Amendment No.1 re: Three (3) Month Extension for Use of the Office Suite at the South End of the Brinnon Community Center; In the Amount of $577.83 per month; Jefferson County Central Services; Hood Canal Adventures, Inc. 8. FINAL SHORT PLAT APPROVAL re: "LBS" Short Plat, MLA20-00034/SUB2020-00004, Two Lot Short Plat, Located at 52 Bishop Hill Road, Chimacum; Applicant, Loren Bishop and Linda Lopeman 9. MINUTES re: Special Meeting of February 26, 2021 and Regular Meeting of March 1, 2021 WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:33 a.m. and reconvened at 10:39 a.m. with all three Commissioners present. DISCUSSION: BID AWARD re: Designating the Official County Newspaper of Public Record for Legal Notices: Clerk of the Board Carolyn Gallaway reviewed the comparison between the bids from the Port Townsend — Jefferson County Leader and the Peninsula Daily News with the Board. After discussion, Commissioner Brotherton moved to award the Leader the bid for Official County.Newspaper.for 2021. Commissioner Eisenhour seconded the motion. County Administrator Philip Morley commented on good journalism coverage provided by both newspapers and the service they provide to the public by informing them of government activities. After further discussion, Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed their meeting schedules and Chair Dean reviewed legislative items. The meeting was recessed at 11:32 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. BRIEFING re: Letter of Support for Columbia Basin Fund and Removal of Dams on the Snake River in Support of Salmon Recovery: Commissioner Eisenhour reviewed the proposed letter with the Board. After discussion, the Board agreed to research the request further and potentially approve at an upcoming Board of County Commissioners meeting. 2 Commissioners Meeting Minutes of March 8, 2021 DISCUSSION re: Sixth Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic: Human Resources Manager Andy Rowlson reviewed the proposed Sixth temporary County policy regarding COVID-19 with the Board. This item will be brought before the Board for approval at a later date. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Associated Development Organization (ADO) Designation; discussion • Federal COVID-19 funding at the County/City level • Discovery Bay Golf Course project NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 3:26 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: ATTEST: Kate Dean, Chair Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 3 N CO ti �2 DRAFT IS'' INT" 01 MINUTES Jefferson County Board of Commissioners Senior Management Retreat Special Meeting — March 9, 2021, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. The following Jefferson County employees and staff were present for the Senior Management Retreat: County Administrator Philip Morley, Central Services Director Mark McCauley, Public Works Director/County Engineer Monte Reinders, Human Resources Manager Andy Rowlson, Department of Community Development Director Patty Charnas, Emergency Management Director Willie Bence, WSU Extension Director Cliff Moore, Public Health Director Vicki Kirkpatrick. Also present was Facilitator David Goldsmith. INTRODUCTIONS AND PURPOSE OF RETREAT: County Administrator Philip Morley explained that the work accomplished in today's Senior Management Retreat will be used in the creation of a Work Program to be implemented and will identify the role of the Commissioners in supporting this work, and the role of the Department Directors in supporting the Commissioners. He introduced Facilitator David Goldsmith. WORKING AS A BOARD: Facilitator Goldsmith provided an overview of his experience in working with various Boards and opened the floor to discussion regarding working Boards and the roles and rules of County Government. The Commissioners expressed desire to assist Department Directors and the group discussed how best to address issues when they arise. The meeting recessed at 10:30 a.m. and reconvened at 10:41 a.m. with Chair Dean, Commissioner Brotherton and the Senior Management Team present. Commissioner Eisenhour joined the meeting at 10:45 a.m. CONTEXT re: COUNTY BUDGET: Central Services Director Mark McCauley shared County Budget insights with the group. County Administrator Philip Morley and Director McCauley provided details on an updated budget model. County Administrator Morley reviewed the reduction in County employees since the last economic recession, ongoing General Fund issues, Public Works funding and transfer for law enforcement patrol, and review of the 3-Year Strategic Plan 2018-2020. It ' � Commissioners Meeting Minutes of March 9, 2021 DISCUSSION re: KEY ACCOMPLISHMENTS 5-10 YEARS FROM NOW: The group discussed the following accomplishments they would like to achieve in 5-10 years: • New Administration Building • React and handle emergencies adroitly • Regional equity strategy to address underserved communities and individuals (jobs & housing) • Better balance of technology vs. in -person service • Total on-line permit review and approval • Right -sized in staffing and work load expectations (less burnout) • Increased retention of new hires • Additional investment in staff training • Active succession planning • Empowered staff — the right decisions at the right level of the organization • Port Hadlock Sewer • Completion of the Olympic Discovery Trail (ODT) in Jefferson County • Move to paperless • Find further efficiencies within our internal County processes • Creation of Dashboards and Infographics to provide information to the public — to show performance • Reverse in demographic trend towards younger — attract and sustain younger families • Inspired reuse of existing buildings for working family housing • Updated Solid Waste Transfer Station to meet future needs • Adequate funding for Park maintenance • Adequate funding for Recreation programming • Progressive Criminal Justice reform towards decriminalization, prevention and treatment • Understand and interrupt the cycle of Adverse Childhood Experiences as intergenerational trauma and dysfunction • Effective regional climate change strategy adopted and being implemented • Cut the ribbon on a dedicated homeless shelter and transitional housing, with adequate services • Coordinated strategy for achieving broadband for all • Economic and community development for each of our different communities • Increase locally generated sales tax that stays local • Sustain and improve the viability of farms and value-added services • Increase local food supplies • Increase the supply of farmworker housing • Our community members are food secure • Leverage County staff retirement accounts in local investments — housing and local economic development The meeting recessed at 11:56 a.m. and reconvened at 1:02 p.m. with Chair Dean, Commissioner Eisenhour and the Senior Management Team present. Commissioner Brotherton joined the meeting at 1:04 pm. K Commissioners Meeting Minutes of March 9, 2021 DISCUSSION re: INITIATIVES DEPARTMENTS ARE PLANNING FOR 2021-2022: The following Department Directors provided information on their initiatives: WSU Extension, Public Works, Emergency Management, Public Health, Community Development, Human Resources, Central Services, County Administrator's Office and Board of County Commissioners' Office. Each Department Director answered questions posed by the Senior Management Team. The meeting recessed at 3:56 p.m. and reconvened at 4:03 p.m. with the Commissioners and Senior Management Team present. KEY ISSUES/INITIATIVES FOR 2021 THE COUNTY SHOULD FOCUS ON: The Commissioners and Senior Management Team discussed the following key issues to focus on: • Capital Planning, including broadband, sewer and shelter • Seizing Rescue American and Federal infrastructure opportunities • Associated Development Organization (ADO) and Economic Development framework • Equity and inclusion: o Dashboards, communication to customers about improvements we're making o Community meetings — either topical or general, either in person or virtual o Regulatory Reform — continued progress o Getting transitional/affordable housing units built — land, incentivizing affordability with permit fees, homestead exclusion, supporting housing trust • Homelessness • Food access NEXT STEPS AND TAKE -AWAY: County Administrator Philip Morley reviewed assignments for Department Directors and the Commissioners as follows: • Department Directors: Convene March 16, 2021 to discuss the take-aways from today's Senior Management Retreat and discuss next steps with the Board of County Commissioners to bring the Work Program portion of the meeting to fruition. • Commissioners: Look at the list of potential workshop topics, prioritize the top ones to workshop first and potentially add new topics that weren't previously on the list NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:58 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: Carolyn Gallaway, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair Greg Brotherton, Member Heidi Eisenhour, Member 3