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Jefferson County Board of Commissioners
Consent Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, PE, Public Works Director / County Engineer
Agenda Date: March 22, 2021
Subject: Digital Submittal Certification - County Road Administration Board
(CRAB) Reports for 2020
Statement of Issue:
The County Road Administration Board (CRAB) requires the periodic submittal of forms and
documents related to Jefferson County's management of its road system and road fund. By
April 1, 2021, the County must submit the following in digital format: (1) Traffic Law
Enforcement Expenditure Certification, (2) Fish Passage Barrier Removal Certification, (3)
Annual Certification (with attachments), (4) Annual Construction Report, (5) County Arterial
Preservation Report, and (6) Maintenance Management Certification. The first three of these
items (see attached) requires the Chair of the Board of Commissioners to certify via signature
on a "Digital Submittal Certification" form to CRAB.
Analysis / Strategic Goals / Pros &t Cons:
CRAB establishes Standards of Good Practice (WAC 136) for the administration of the County
roads program and road fund. CRAB monitors compliance with these standards via the
County's annual submittal of data and certifications. The County Engineer and Board of
Commissioners must certify that required standards are being met. The annual issuance of a
CRAB "Certificate of Good Practice" is required in order for the County to receive its annual
Motor Vehicle Fuel Tax (MVFT) allocation.
Fiscal Impact/Cost Benefit Analysis:
Public Works has prepared the required documents with assistance from the Auditor and
Sheriff offices. The "Certificate of Good Practice" is required to receive Jefferson County's
2021 allocation of approximately $1.6 million in Motor Vehicle Fuel Tax (June 2020, WSDOT
Revenue Forecast).
Recommendation:
Authorize by motion for the Chair to sign and date the "Digital Submittal Certification" form
in the two "Chair/Executive" locations. Return to Public Works - Castle Hill for processing.
Department Contact:
Wendy Clark-Getzin, PE, Transportation Planner, 360-385-9162
Reviewed By: •
e
Philip Morley, County Administrator Date
Jefferson County 2020
CERTIFICATION OF DIVERSION AND ROAD FUND EXPENDITURES FOR TRAFFIC LAW
ENFORCEMENT
WAC 136-150-022
Total Road Levy:
Budgeted Road Levy revenue (as listed on the Road Levy Certification - WAC 136-150-021):
$4,617,776.00
Actual Road Levy revenue produced:
$4,628,874.00
Road Levy Diversion:
Budgeted Road Levy Diversion (as listed on the Road Levy Certification - WAC 136-150-021):
$720,000.00
Actual amount of Diverted Road Levy:
$720,000.00
Was Diverted Road Levy deposited in a specific and identifiable account (RCW 36.82.040):
Yes
Traffic Law Enforcement Paid by Road Fund Expenditures:
Budgeted cost reimbursements and/or operating transfers from the Road Fund:
Actual total amount of cost reimbursements and/or operating transfers from the Road Fund:
Total Road Portion Traffic Law Enforcement Expenditures:
$720,000.00
Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS):
$1,258,825.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all
revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed
by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural
Arterial Trust Account.
This form must be reviewed and certified (on the "Engineer's Certification Form") by:
County Sheriff
County Auditor OR Charter designated Chief Financial Officer
Chair, Board of County Commissioners OR County Executive
FISH PASSAGE CERTIFICATION
WAC 136-150-023
Submitting County: Jefferson Budget Year: 2020
Fish Passage Barrier Removal Projects
Project Name Total Project
Cost
Cost Outside of
ROW
% of Total Cost (25% Allowed
by WAC)
Salmon Creek Bridge-W. Uncas Road $190.66 $0.00 0.00%
Thorndyke Creek-Thorndyke Road $129,701.04 $0.00 0.00%
Naylors Creek Culvert-W.Valley & Gibbs
Lake Roads $166,733.19 $0.00 0.00%
Total Expenditures for Fish Passage Barrier Removal Outside County Rights-of-Way
Total Annual Road Construction Budget:$1,390,101.00
X 0.005
1/2% of Total Annual Road (Limit of "Outside of Right-of-Way" expense)=$6,950.51
Total Expenditure for Fish Passage Barrier Removal Outside County Right-of-Way $0.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected
for road purposes only for such purposes, including removal of barriers to fish passage and accompanying streambed and
stream bank repair as specified and limited by RCW 36.82.070 , as are allowed by Article II, Section 40 of the Washington
State Constitution, are eligible to receive funds from the Rural Arterial Trust Account.
# of NBI Bridges as of December 31, 2020:
Jefferson County Annual Certification For Calendar Year 2020
WAC 136-04
MANAGEMENT AND ADMINISTRATION
A.During 2020 the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030.Yes
Explanation:
B.At any time during 2020 was there a vacancy/change in the position of County Engineer? If so, were the procedures in WAC 136-12
followed?
Explanation:
C.The processing of County Road Accident Reports during 2020 complied with WAC 136-28.Yes
Explanation:
D.Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in 2020 per WAC 136-14-
020.
Yes
Explanation:
E.As of December 31, 2020 the management of the county road department was in accordance with policies set by the county legislative authority including, but not
limited to, the following specific policies required by WAC 136-50-050:
*Has your agency sent the most recently adopted version to CRAB WAC 136-50-051?
POLICY WAC DATE OF CURRENT VERSION
Re: Organization 136-50-051 12/14/2020
Re: Personnel Practices 136-50-052 01/04/2021
Re: Complaint Handling 136-50-053 07/28/2003
Re: Work for Others 136-50-054 04/23/2018
Re: Utility Accommodation 136-50-055 01/03/2020
Re: Priority Programming 136-14-030 04/30/2015
Explanation:
F.The following were submitted to CRAB in a timely manner:
DOCUMENT WAC DUE DATE DATE OF ADOPTION / PREPARATION DATE SENT TO CRAB
'20 Six-Year Program 136-15-050 31-DEC-19 11/12/2019 12/16/2019
'20 Annual Construction Program 136-16-040 31-DEC-19 12/16/2019 12/16/2019
'20 CAPP Program 136-300-060 31-DEC-19 12/16/2019 12/16/2019
'20 Road Fund Budget 31-DEC-19 12/16/2019 12/16/2019
'20 Maintenance Management Work Plan
& Budget
136-11-040 31-DEC-19 12/13/2019 12/16/2019
'20 Road Levy 136-150-021 01-FEB-20 02/27/2020 01/28/2020
'19 Certification of Diversion and Road
Fund Exp. For Traffic Law
Enforcement
136-150-022 01-APR-20 03/23/2020 03/26/2020
'19 Engineer's Certification of Fish
Barrier Removal Costs
136-150-023 01-APR-20 03/23/2020 03/26/2020
'19 Certification of Road Fund Exp. for
Marine Navigation and Moorage
136-150-025 01-APR-20
'19 Annual Construction Report 136-16-050 01-APR-20 03/16/2020 03/26/2020
'19 CAPP Report 136-300-090 01-APR-20 03/16/2020 03/26/2020
'19 Maintenance Management
Certification
136-11-050 01-APR-20 03/16/2020 03/26/2020
'19 Annual Certification 136-04-030 01-APR-20 03/23/2020 03/26/2020
'19 Road Log Update 136-60-030 01-MAY-20 04/07/2020 04/14/2020
'20 PMS Certification for CAPA
Eligibility
136-70-070 31-DEC-20 12/10/2020 12/18/2020
Explanation:
G.Projects to which construction expenditures were charged were all on the originally adopted 2020 Annual Program or as amended per WAC
136-16-042 - Attach Amendments. (If No, please attach a brief explanation.)
Yes
Explanation:
H.The County’s construction by county forces limit for 2020 computed in accordance with RCW 36.77.065:$1,262,448.75
I.The actual expenditure for construction by county forces as reported in the 2020 Annual Const. Report:$3,242.73
J.As required by WAC 136-20-060, a written Bridge and Inspection Report for 2020 was furnished to the legislative authority on (attach a
copy):10/05/2020
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