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Home My WebLink AboutM121503 District No.1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of December 15,2003 Chairman Dan Titterness called the meeting to order. Commissioner Glen Huntingford was present. Commissioner Patrick Rodgers was absent. COUNTY ADMINISTRATOR'S BRIEFING: Central Services Director Allen Sartin reported that the workshop on setting goals for the Otto Street Extension scheduled for Wednesday has been canceled because representatives from Public Works will be attending a meeting in Olympia regarding the nomination ofSR19 as a "highway of statewide significance." A few months ago, a water leak in one of the rooms at the Brinnon Motel went through to the main room at the Brinnon Community Center. When the sheet rock was torn out to begin the repair work, black mold was discovered inside a wall. The State was called in and they have said it will have to be remediated before new sheet rock is installed. The cost for the repair is estimated at $40,000 to $70,000. He does not know at this time how much of the repair work will be covered by insurance. PUBLIC COMMENT PERIOD: The following comments were made: a recent Port of Port Townsend study on the economic impact ofthe maritime industry in Jefferson County shows that overnight guest moorage at Pleasant Harbor in Brinnon brings in almost as much revenue as Point Hudson in Port Townsend and the expansion of the Navy testing range will keep more boaters away from Brinnon; the County needs to follow through with the Forest Service about repairing the Dosewallips Road to keep the tourist economy going in South County; there is a huge winter Chum Salmon run up the Quilcene rivers; several weeks ago during the public comment period, statistics for bridge/ship allisions (bridge/barge collision incidents) from 1992-2002 in the continental United States were presented and the record needs to be corrected to indicate that there is 1 aUision every 32 Y2 hours; there were 73 bridge allisions in Washington State during that time, 16 of which took place at the railroad bridge over the Duwamish River in Seattle; and the Truman-Hobbs Act, a federal law, indicates that bridges must be removed or altered if they impede commercial traffic on the waterways and this could affect the Hood Canal Bridge. Page 1 Commissioners Meeting Minutes: Week of December 15,2003 fi··."'.'~··'·.. &2..,*" ;' ....~) ~~/ APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete #9 and approve the balance of the Consent Agenda. Chairman Titterness seconded the motion which carried. 1. RESOLUTION NO. 89-03 re: Declaring an Intent to Vacate County Right of Way for Linda View Drive 2. RESOLUTION NO. 90-03 re: Closing County Administrative Offices at Noon on Christmas Eve 3. RESOLUTION NO. 91-03 re: Formalizing the Decision of the County Commissioners to Not Accept any Site-Specific or External Comprehensive Plan Amendments During the 2004 Comprehensive Plan Amendment Cycle 4. AGREEMENTS (2) re: 2004 Community Services Grant Funding; 1) Port Townsend Senior Center; and 2) Domestic Violence/Sexual Assault Program 5. AGREEMENT re: Provide Transportation for Detoxification Services; Jefferson County Health and Human Services; Peninsula Taxi Company 6. AGREEMENT re: Community Access; Jefferson County Health and Human Services; Concerned Citizens of Forks 7. Final Plat Approval, #SUB95-0003; Seven Lot Long Plat Located off of Waterhouse Lane and Adjacent to Oak Bay Road, Port Ludlow; Ludlow Cove Division I, Phase I; Port Ludlow Associates, LLC 8. Request for Full Reconveyance; Gerald & Susan Tinglestad 9. DELETE: Request for Pre-payment of 2004 Conference Expenses/Dues from 2003 Budget; Various Departments (Approved later in Minutes) The Board met in EXECUTIVE SESSION from 10:05 to 10:30 a.m. with the Civil Deputy Prosecuting Attorney and Natural Resources Manager regarding real estate negotiations. Lorna Delaney, Human Resource Manager re: Adoption of the Jefferson County Personnel Administration Manual: Lorna Delaney discussed the process for updating the Personnel Policy. Originally, a consultant was hired to review the 1997 document and add any new legal requirements. This includes violence in the workplace, an expanded sexual harassment policy, and an ethics policy. These issues are included in the appendices. Several additions and changes were reviewed. · Paid Time Off (PTO) · Alternative workweeks The Washington Family Care Act expands the use of sick leave for employees to take time off for grandparents and certain other family members. · The Employee Assistance Program A listing of the mandatory training requirements · The new pre-tax programs Page 2 Commissioners Meeting Minutes: Week of December 15, 2003 "'~ ~ ",J · Direct deposit for payroll . The recruitment process and an additional matrix to review on promotions, reclassifications, and demotions · Background and reference checks, and provisional offers of employment · On-the-job training programs · Employee badges · Employees bringing firearms to work · Volunteer activities Lorna Delaney explained that the Personnel Policy Committee recommended 2 changes and she asked the Board for direction. The first change is to allow employees to carry over 15 days of vacation instead of 10. She stated that the new Paid Time Off (PTO) policy may solve the problem for the exempt employees. After a brief discussion, the Board agreed that they want to leave the vacation carry over at 10 days. The second change is to define a full time work week as 30 hours instead of35. This would not effect benefits. The Board agreed that this may be a good tool for meeting budget goals in the future. Once the manual is adopted, it will be posted on the website. She also plans to visit each department to talk to the employees about the changes. Commissioner Huntingford moved to approve RESOLUTION NO. 92-03, adopting the Personnel Administration Manual for Jefferson County Employees with the changes as discussed. Chairman Titterness seconded the motion which carried. BID OPENING re: Repair Existing Temporary Transfer Station and the Fire Damage to the Permanent County Transfer Building: Nik Worden and Aubrey Palmer, Public Works, opened and read the bids received as follows: BIDDER Christian Anker, Inc., Oak Harbor Fischer General Contracting, Inc., Poulsbo Diamaco, Inc., Bellevue Aldergrove Construction, Port Angeles BID AMOUNT $145,084 $101,469 $106,998.98 $170,556 ALTERNATE BID $18,000 $18,000 $800 $10,000 Nik Worden reported that the Engineer's estimate was approximately $118,000. Commissioner Huntingford moved to have the bids checked for accuracy and that a recommendation be made for a bid award that is to the best advantage to the County. Chairman Titterness seconded the motion which carried. Page 3 " Commissioners Meeting Minutes: Week of December 15, 2003 " ~f" ,- Nik Worden, Public Works Department re: Strategy Larry Scott Memorial Trail: Nik Worden reported that representatives from the Peninsula Trails Coalition updated the Board a few weeks ago about their fund raising to help the County get matching funds for an IAC grant extension for the Larry Scott Trail. The County was awarded a grant extension for $112,000. However, in reviewing the project, Public Works staff doesn't think the acquisition, plus the planned construction, will be finished before the grant expires at the end of 2004. They know that they can complete the acquisition; and they have received many requests to pave a section of the trail that is a bypass for the SR20 bridge. Staff is recommending that the grant money that isn't used for acquisition should go for the paving project. Additionally, they plan to clear the right-of-way for 1.1 miles from SR20 to a County owned parcel beyond the intersection at Nelson's Landing Road and Cape George Road this year. Approximately $83,000 will go for acquisition which includes the land costs, the appraisal, appraisal review, the transaction costs, and some legal review. The paving cost is approximately $92,000. They plan to spend approximately $191,000 in 2004, half from the Public Works budget and half from the grant funding. The Peninsula Trails Coalition has raised about $25,000 and they would like to contribute to the project in order to take advantage of the full amount of the grant. They would also like to see surveying done on the property where a trail head is planned. Commissioner Huntingford moved to approve the Public Works strategy for the Larry Scott Memorial Trail. Chairman Titterness seconded the motion which carried. Request for Pre-payment of 2004 Conference Expenses/Dues from 2003 Budget; Various Departments: (Item #9 on the Consent Agenda.) Allen Sartin stated that the Prosecuting Attorney's request has been revised. Commissioner Huntingford moved to approve the prepayment of2004 expenses/dues from the 2003 budget as revised. Chairman Titterness seconded the motion which carried. The Board met at 2:00 p.m. with the Department of Community Development staff for a workshop on the Unified Development Code Housekeeping Omnibus ordinance for permit efficiency. Page 4 Commissioners Meeting Minutes: Week of December 15, 2003 -'~~""'>" +'..~:" '- '1-1"""~~' (lIS',' The meeting was recessed at the close of business on Monday and reconvened on Wednesday at 10:00 a.m. for a workshop with the landscape consultant to discuss design options for the Courthouse grounds master plan. All 3 Commissioners were present. SEAL: ' 1 . \ " ." " ~ r J JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~ Dan Titterness, Chair MEETING ADJOURNED . . . J ) \õ. ATTEST: £{JJ-.{ 7(CJJ;tI;þ~ CfY7C t Julie Matthes, CMC Deputy Clerk of the Board Page 5