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HomeMy WebLinkAboutM010504 District No.1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of January 5,2004 Chairman Dan Titterness called the meeting to order. Commissioner Glen Huntingford and Commissioner Patrick Rodgers were both present. Reorganization of the Board: Commissioner Rodgers nominated Commissioner Glen Huntingford to the position of Chairman of the Board for 2004. Chairman Titterness seconded the nomination. Commissioner Huntingford was appointed Chairman by a unanimous vote. Discussion re: Various Boards and Committees: The Board reviewed their committee assignments and made the following changes: Committee/Board Primary Community Investment Fund Board Commissioner Rodgers Developmental Disabilities Advisory Board Commissioner Rodgers Economic Development Council Commissioner Rodgers Hood Canal Coordinating Council Commissioner Titterness Job Training Partnership Act (JTP A) Commissioner Rodgers Law & Justice Committee Commissioner Titterness Marine Resources Committee Commissioner Titterness North Olympic Peninsula RC&D Commissioner Rodgers Olympic Community Action Programs Commissioner Huntingford Olympic Area Agency on Aging Commissioner Rodgers Olympic Coastal Sanctuary Commissioner Rodgers Parks Advisory Board Commissioner Titterness Peninsula Regional Services Network Commissioner Rodgers Peninsula Development Association Commissioner Huntingford Regional Transportation Advisory Board Commissioner Huntingford Solid Waste Advisory Board Commissioner Rodgers Substance Abuse Advisory Board Commissioner Rodgers All other assignments remained the same. Alternate Commissioner Huntingford Commissioner Rodgers Commissioner Titterness Commissioner Rodgers Commissioner Huntingford Commissioner Titterness Commissioner Rodgers Commissioner Titterness Commissioner Rodgers Commissioner Rodgers Commissioner Huntingford Page 1 Commissioners Meeting Minutes: Week of January 5, 2004 ~] ~ APPROVAL OF MINUTES: Commissioner Rodgers noted a correction in the November 24, 2003 minutes. He abstained from voting on the December 10, 2003 minutes and Chairman Titterness had seconded the motion. Commissioner Titterness moved to approve the minutes of November 24, 2003 as corrected. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Recognition of Promotion to Patrol Sergeant; Michael Stringer: Approximately 35 law enforcement personnel were present when Sheriff Mike Brasfield reviewed Deputy Michael Stringer's law enforcement history and he was sworn in as Patrol Sergeant. The Board congratulated Sergeant Stringer and Chairman Huntingford thanked all of the Sheriff's employees for the great job they do for the County. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David Goldsmith reported on the following: · The Fire Chief's Association sent a letter to the Board in December asking them to consider placing a one-tenth of 1 % sales tax increase on the ballot. Their proposal is to use the revenues to fund improved infrastructure for the E911 radio system. Some of the Fire Commissioners weren't aware ofthe proposal and a letter has been sent to the Fire Commissioner's Association to ask their opmlOn. The Port of Port Townsend is having a community open house for the Airport Master Plan at the Jefferson County Library on January 15, 2004 at 6:00 p.m. The Port Commissioners have asked the BOCC attend. The State Department of Ecology is the sole authority over water withdrawal from exempt wells. The Hearings Board order regarding saltwater intrusion requires the County to protect the aquifer. In discussions with DOE, they have indicated that the County has some control over water withdrawal based on the section of the Building Code that requires an adequate potable water supply for a new residence or business. Commissioner Titterness brought this issue before the Washington State Association of Counties' Legislative Steering Committee and their staff drafted language to amend the Building Code legislation to clarify that DOE is the sole authority over water withdrawal from exempt wells. David Goldsmith presented the Board with a draft letter to Representative Lynn Kessler asking her to sponsor this amendment. Commissioner Titterness moved to have Chairman Huntingford sign the letter to Representative Kessler. Commissioner Rodgers seconded the motion which carried by a unanimous vote. · The Community Investment Fund Committee submitted their recommendation for the project proposals they received in 2003. There is approximately $670,000 in the fund and the Committee is recommending that $417,000 be provided in grants and the remainder be used for loans. The loans will be paid out over a period of years and the entities receiving the loans can use the money as a guaranteed payment for the amount they need to borrow. The projects include the Port of Port Townsend's Jackson Street infrastructure project, the City of Port Townsend's Sims Way project, Jefferson County's fiber optics project, and the PUD's Qui1cene Well project. Page 2 Commissioners Meeting Minutes: Week of January 5, 2004 Sale of Surplus County Property to City of Port Townsend: David Goldsmith explained that in May, the Board discussed surplusing 4 parcels of land within the City of Port Townsend. Three of the parcels are wetlands located on the edge of Kah Tai Lagoon and the other parcel is a walkway/alley between Bank of America and the Green Eyeshade on Water Street. He spoke with City Manager David Timmons and an amount has been negotiated. The transaction between government entities is under $50,000, therefore no formalized process is necessary except for the sale contract. Commissioner Titterness moved to approved the transfer and sale of the 4 parcels to the City of Port Townsend. Commissioner Rodgers seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following comments were made: how will the proposed $6.5 million Visitor’s Center benefit County residents and where will the money come from to pay for operations, maintenance, and insurance?; a suggestion to develop the 40 acres purchased for the Visitor’s Center into an organic milk and cheese factory; a hotel at Discovery Bay would accomplish a lot of the same goals as the Visitor’s Center and it would create revenue instead of using it; there are basic infrastructure needs that the County should invest in to build a basis for the economy, and a Visitor’s Center shouldn’t be anywhere near the top of a priority list; how much money and staff time has already been invested in the Visitor’s Center?; the Visitor’s Center property could be used for a transfer station to get goods and services out of the County; 2004 is a big election year and people are going to review the record to see if the Commissioners have kept their campaign promises; NASA was successful in putting a probe on Mars this week; and the WSU Cougars football team is #9 in the nation. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to approve the Consent Agenda as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. PROCLAMATION 1.re: Proclaiming January as School Board Recognition Month for Port Townsend; Chimacum; Quilcene; Brinnon and Queets/Clearwater Schools RESOLUTION NO. 01-04 2. re: Establishing the Prosecuting Attorney’s Salary for 2004 AGREEMENT 3. re: Employee Assistance Program (EAP); Magellan Behavioral Health, Inc. AGREEMENT NO. COCO5943(1), Amendment 1 4. re: Provide Inmate Housing, Extending Services until December 31, 2005; Jefferson County Sheriff; Washington State Department of Corrections AGREEMENTS (3) 5. re: 2004 Community Services Grant Funding; 1) Brinnon Senior Organization; 2) Coyote Foundation; and 3) Olympic Community Action Programs AGREEMENT 6. re: Provide Technical Assistance, Training and Broad Job Development; Jefferson County Health and Human Services; Washington Initiative for Supported Employment (WISE) AGREEMENT, Interlocal 7. re: Provide Substance Abuse Treatment; Jefferson County Health and Human Services; Kitsap County Recovery Page 3 Commissioners Meeting Minutes: Week of January 5,2004 ->G';;,. "'1 8. AGREEMENT re: Birth to Three (3) Educational & Therapeutic Services; Jefferson County Health and Human Services; Holly Ridge Center Discussion re: Jefferson County Representative on the Metropolitan Park District Task Force: The Board received a letter from the Mayor of Port Townsend requesting that the County appoint a representative to a Metropolitan Park District Task Force to review the feasibility of forming a park district. David Goldsmith and Parks and Recreation Manager Warren Steurer agree that this representative needs to be a citizen member and they suggested that a member of the County Parks Advisory Board would be an appropriate choice. If the park district's boundaries include property outside of Port Townsend's city limits, the City Council and County Commissioners would have to agree on the proposal in order for it to be placed on the ballot. The voters would have to approve a tax levy and the revenue would create a stable funding source for the operation and maintenance of all the public parks and recreation facilities within the district's boundaries. The Board agreed that this request needs to be reviewed in more detail before they choose a representative. Commissioner Titterness suggested that it would be helpful ifthe County representative lives within the proposed boundary of the park district, especially if the boundary is outside the city limits. Commissioner Rodgers added that he feels it is important to be part of any agenda that is set up that involves County assets, resources, and commitments. The Parks Advisory Board meeting is scheduled this week, and Commissioner Titterness offered to bring up this issue at the meeting. David Goldsmith will provide the Board with more information about forming a Metropolitan Parks District which will include the research that was done for the County's Parks and Recreation Master Plan. At 10:30 a.m. the Board interviewed Kevin Turri and at 10:45 they interviewed Nik Lauer who both expressed interest in being appointed to the Housing Authority Board. Recommendation from the General Sewer Plan Committee for the IrondalelPort Hadlock Urban Growth Area: Associate Planner Randy Kline stated that the General Sewer Plan Committee's task was to examine sewer alternatives for the IrondalelPort Hadlock UGA. A copy of the recommendation is available for public review in the Commissioners' Office and at DCD, and it has been posted on the County's website. Eventually the recommendation will be forwarded to the Planning Commission for review, but the Committee wants to make sure that the Board agrees with the chosen alternative. Larry Fay, Environmental Health Director was the Chair ofthe committee. The other members included Al Scalf, Director of Community Development, Jim Parker, PUD Manager, Larry Smith, Manager of the water and sewer provider for Port Ludlow, and Ken Clow, the Public Works Director for the City of Port Townsend. Page 4 Commissioners Meeting Minutes: Week of January 5,2004 "," ') The biggest concern of the residents in the Irondale/Port Hadlock UGA is the cost of the sewer system. However, business owners in the Hadlock core support the project as long as the cost is borne by all the individuals who will benefit from the service. The system needs to be able to start small and then expand as required. The Committee's strategy was to limit the initial sewer improvements and costs to the commercial and multi-family areas within the UGA. The goal is to promote economic development and encourage investment in affordable housing opportunities. An analysis of single family residential areas in the UGA was conducted to find out the land's capacity to support continued onsite septic use. It was based on soils, current State regulations, and projected population. The results showed that the use of onsite septic systems can continue in the residential portions of the UGA without environmental consequences. A general sewer planning area of 355 acres of commercial, light industrial, and multi-family properties was defined. There are 2 separate areas, the Port Hadlock core area including the Old Alcohol Plant and the Rhody Drive area. Projected sewer flow data and cost estimates were developed in each area for 3 phases over a 20 year period. Phase 1 addresses twice the existing flows or twice the development that is on the ground today. Phase 2 accommodates 4 times the existing flows. Phase 3 looks at full buildout of the area over 20 years. The initial system will probably be the Phase 1, Hadlock Core system, although, the system can be built to any size depending on the property owners who want the service. The proj ected cost is $2.9 million. It is anticipated that 45% of the system costs can be recovered through State and Federal grants and there are low interest loan opportunities that can be pursued. Commissioner Titterness asked, about the difficulty of pursuing Alternative 1, collecting the sewage through gravity and force mains that would go to a central treatment point and be discharged into Port Townsend Bay. Marc Horton, consultant for Economic and Engineering Services explained that a Federal discharge elimination permit would be necessary and this permit requires documentation of the type of discharge. In a new system this is difficult because it involves modeling. Also mandatory closure of tidelands is required and all EP A requirements have to be met. However, this option makes it easy to expand the system's flows as long as the quality at the treatment plant is maintained. A disadvantage of this alternative is that the flow is taken out of the water system and there is no aquifer recharge or reuse of the water. The Committee preferred other alternatives. Marc Horton noted that the reason this sewer plan is being developed is not because of any health and safety issue. The focus is on the commercial areas in order to create buildout. The basis for the analysis was to work on a core system and it was expanded to include Rhody Drive. Indian Island was also included in the analysis. A logical boundary was drawn that added approximately a city block offthe sewer planning area into the residential area and it was designated as an optional sewer service area. The Committee assessed the flow needs in the service area by using the typical flows from commercial land use and they assumed the buildout in 20 years. It wasn't based on a population growth number. They used the PUD's winter flow records to help calculate existing flows. Future flows are based on commercial buildout per acre. An equivalent residential unit (ERU) in this area of Jefferson County is 2.2 Page 5 Commissioners Meeting Minutes: Week of January 5,2004 ~j ~~ people per household. The ERU is important in discussing flows and assigning costs. The State DOE manual indicates that the average flow per person is 100 gallons per day. Collection, treatment, and disposal were the 3 components that the Committee addressed. The starting point was disposal alternatives which include discharge into saltwater, a lake, stream, or wetland. There are several types of treatment options including a conventional sewage treatment plant or putting it on a crop, such as a commercial forest. Marc Horton reviewed the alternatives: . Alternative No. 1 - gravity interceptors, force mains, and pump stations for conveyance with mechanical treatment and marine discharge · Alternative No.2 - gravity interceptors, force mains, and pump stations for conveyance with mechanical treatment and ground water discharge . Alternative No.3 - gravity interceptors, force mains, and pump stations for conveyance with land treatment (using Indian Island) and land disposal · Alternative No.4 - gravity interceptors, force mains, and pump stations for conveyance with constructed wetlands treatment and natural wetland disposal · Alternative No.5 - septic tank effluent pumping (STEP) with constructed wetlands treatment and natural wetland disposal The Committee voted unanimously to recommend Alternative No.4 as the preferred alternative. There is a natural wetland in the area that, according to planning numbers, has capacity for at least the next 20 years. The water would recharge the aquifer and treated water could be used to water the parks and ballfields in the area. Chairman Huntingford asked if there would be an odor? Marc Horton answered that there should be less odor than a conventional treatment plant. He added that the key is to design a good system. There is a table in the draft document that shows the system's cost projections. Phase 1 of the sewer system is designed for twice the capacity of the current flows and all the cost assumptions are based on that capacity. Ifthe system is installed in the Hadlock core area, the cost is $2.9 million. If the Rhody Drive area is added, the cost would be $4.6 million. There is no way of knowing how many people will hook up to the system. Capital is necessary to build the system and to operate it. Grant funding is available to pay 45% of the system's construction and the residents in the area can vote to create a local improvement district (LID) that would help to pay for the system up front. The more people who hook up to the system, the less the service rate will be. However, the builder of the system will have to carry the cost of the system until the capacity grows. This is usually done by a system development fee. Marc Horton explained that this document was developed to set the stage for future work such as an engineering report which develops pre-construction details of the facility, plans, specifications, and construction. It also allows the County to seek funding from outside agencies. An implementation team will need to be formed to do more research and move forward on the proj ect. Page 6 Commissioners Meeting Minutes: Week of January 5, 2004 ''') ¡~..' Randy Kline explained that the General Sewer Plan will have to go through Planning Commission review to become an element of the Comprehensive Plan. It also has to be reviewed by the State Department of Health and the Department of Ecology. The Board concurred that a letter be drafted for the Chair's signature that indicates the Board's support and defines the next steps in the process. It will be sent to the Planning Commission and various State agencies. The meeting was recessed at the close of business on Monday and reconvened on Tuesday, at 10:00 a.m. Chairman Huntingford and Commissioner Titterness were present. Letter to the Planning Commission re: Workplanfor 2004: Commissioner Titterness moved to approve an amended letter outlining the County's priorities regarding land use issues that the Planning Commission will be asked to address in 2004. Chairman Huntingford seconded the motion which carried. SEAL: . .. , fJ .~ ~.. ~., . '. ...) . l..._...~ ) "_ , "'"1 ö \ .'" . : ~ , '" " , , JEFFERSON COUNTY BOARD OF COMMISSIONERS MEETING AI?JDURNED , " \ , I . ! i .,' .: ...' > ~ '. ... --' ._-,.~. .) j', .. J)an 1 terness,Mernber ~ Patrick . odgers, Member ATTEST: ,1W '(âIfI..¿d / Cm L :leMattheS, CMC Deputy Clerk ofthe Board Page 7