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HomeMy WebLinkAboutM011204 District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of January 12, 2004 Chairman Glen Huntingford called the meeting to order. Commissioner Dan Titterness and Commissioner Patrick Rodgers were both present. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of December I, 8, 15, and 22, 2003 as presented. Commissioner Rodgers seconded the motion. Commissioner Rodgers abstained from the voting on the December 15,2003 minutes because he wasn't present at that meeting. The motion carried. Inappropriate E-mails and Spam: An inappropriate e-mail was received by several people on the County network this morning. There are approximately 280 County computers and 60 City computers on the network. Information Services Technician Mark Peil explained that the current filtering system has blocked as many as 20,000 inappropriate e-mails in a 2 month period. The filtering software that the County uses is one of the best on the market; it looks for key words and images and is updated on a regular basis. The problem with increasing the filter, is that some legitimate e-mails won't make it through the system. Mark Peil read in a recent article that spam and viruses are going to get worse in 2004, but he feels that the County computers are better covered to deal with these problems than they have been in the past. The Board thanked the IS staff and told them that their efforts are appreciated. Healthy Jefferson County Open Houses: Health and Human Services Director Jean Baldwin explained that Healthy Jefferson evolved from the Data Steering Committee's review of information from the 2003 Health of Jefferson report that is based on data from the 2000 census, the schools, and the 2002 Behavior Risk Factor Surveillance Survey (BRFSS). Nine issues were identified by community leaders and 3 of those were chosen as community priorities. They include: 1) strengthening the safety net for families with children, 2) increasing the continuum of care for substance abuse for all ages, and 3) enhancing educational vocational opportunities that increase job skills and employment opportunities. The Health Department is facilitating the process. The goal is to increase the quality of life, identify and measure the progress on the issues that have been identified, and to build on the community's strengths. Three open houses, each focusing on one subject, are scheduled at the Pope Marine Building at the end of January to Page 1 Commissioners Meeting Minutes: Week of January 12, 2004 ~:""'N~ ~~i ~ ~ begin community discussions on how to address these priorities. There are several hosts for each open house and anyone who is interested in working on these issues is invited to attend. There will be a community map where people can sign up to work toward these goals, and in 6 months they will be contacted to measure what they have accomplished. Community support is important to achieve the vision. These open houses are a chance for people to think out loud and there are no wrong answers. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David Goldsmith reported on the following: · An ad was sent to The Leader and a call went out to the Chambers of Commerce asking for volunteers interested in being appointed to the Tourism Coordinating Council. There are 8 positions to be filled and the closing date is in early February. The applicants should have some tie to the tourism industry and it is preferable that they are members of one ofthe Chambers of Commerce. · The Developmental Disabilities Board has created an outline that meets their requirements for a representative Board. There are currently 3 openings and when the County Commissioners interview candidates interested in being appointed to the DD Board, they have requested that an employer who hires disabled people and 2 self advocates be considered. · The Gateway Visitor's Center project will be on the agenda at the BOCC/Public Works Engineer's meeting this month. · He and Judge Huth are attending a Risk Pool training next week on the liability of counties if they do not provide adequate supervision for people on probation. · City Manager David Timmons and Mayor Robinson have been asked to meet with the Board about the City's Metropolitan Parks District proposal. This item was discussed at the last County Parks Board meeting and they have put together a recommendation for County representation on the Metropolitan Parks District task force. The Regional Intergovernmental Meeting will be hosted by the City of Port Townsend in February and a final draft of the unified economic development strategy will be available. PUBLIC COMMENT PERIOD: The following comments were made: a request for the County to help locate property to develop an off road vehicle (ORV) park; in an article in the Seattle PI, dated January 2,2004, Fred Hill Materials indicated that there would be a sales tax benefit to the County from their Pit-to-Pier project but there is no provision in the law for the County to receive revenue from the sale of gravel in other jurisdictions; and the Hood Canal Environmental Council, an environmental organization in the State for 35 years, is opposed to the Pit-to-Pier project and reported in their newsletter that Fred Hill Materials has promised free gravel to the Puget Sound Restoration Fund to improve depleted beaches, and the head ofthe PSRF has gone on record to say that they are neutral on the Pit-to-Pier project. Page 2 Commissioners Meeting Minutes: Week of January 12, 2004 ~'\.·.'''[îÞI \~"I 'z;:~ APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to approve the Consent Agenda as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 02-04 re: Granting a Non-Exclusive Franchise on County Road Rights of Way to Maintain a Water System (Mats Mats Beach Homeowner's Association) 2. AGREEMENT re: On Call Emergency Response to Repair Storm Damage to County Roadways; Jefferson County Public Works; Addleman Logging Co. 3. AGREEMENT NO. CA-062303-001, Supplemental No.1 re: Irondale - Port Hadlock (Tri Area) Urban Growth Area Transportation Plan; Jefferson County Public Works; Bucher, Willis & Ratliff Corporation 4. AGREEMENT NO. SP1636, Supplemental No.1 re: Irondale - Port Hadlock (Tri Area) Urban Growth Area Stormwater Management Plan; Jefferson County Public Works; Gray and Osborne, Inc. 5. AGREEMENT NO. G0200296, Amendment No.1 re: Extending Grant Agreement for Development of County-wide Surface Water Management (SWM) Plan; Jefferson County Public Works; Washington State Department of Ecology 6. AGREEMENT, Amendment No.7 re: Consolidated Contract Additional Funding; Jefferson County Health and Human Services; Washington State Department of Health 7. AGREEMENT, Amendment No.4 re: Provide Project Management Services for WRIA 17 Watershed Planning Unit; Jefferson County Natural Resources Division; Susan Gulick, Sound Resolutions 8. AGREEMENT re: 2004 Hotel-Motel Grant Funding; Jefferson County Historical Society 9. Approve Recommendation from Jefferson County Health Department to Remove Two (2) Members from the Jefferson County Substance Abuse Advisory Board; Drew Lohmann and Dennis Greg 10. Letter of Appreciation for Snow and Ice Removal on Jefferson County Roadways; County Road Crew and Public Works Department Appointment of Member to Serve on the Jefferson County Housing Authority; Nik Lauer: Commissioner Rodgers moved to approve Nik Lauer to the Housing Authority Board. Commissioner Titterness seconded the motion which carried by a unanimous vote. Mr. Lauer will serve a 5 year term that will expire January 12,2009. Tim Caldwell, Ferry Advisory Committee re: Ferry Relocation Project: Christina Pivarnik, President of the Port Townsend Chamber of Commerce, read a letter from the Chamber to Celia Schorr, Washington State Ferries, commenting on the Port Townsend-Keystone ferry project. The Chamber would like to see ferry parking closer to the downtown businesses and secure parking at Keystone expanded to allow people to walk on the ferry and stay overnight in Port Townsend. The flow of traffic leaving the ferries is also a concern. Page 3 Commissioners Meeting Minutes: Week of January 12,2004 ~~"') \~, ~~../ Tim Caldwell explained that the scoping process deadline for the project is this week and asked the Board to send a comment letter. Later in the Week: Commissioner Titterness moved to have the Chair sign a letter to Washington State Ferries regarding issues that the County would like to see addressed in the scoping for the Port Townsend-Keystone ferry project and that copies of the letter be sent to the City of Port Townsend, the Chambers of Commerce, the Economic Development Council, the RTPO, the State Legislators, and the local newspapers. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Charlie Courtelyou and Al Vaughn, Washington State Department of Natural Resources re: County Income Report: Charlie Courtelyou introduced Cindy Tonasket, a DNR forester that works in the County and is currently filling a developmental assignment as the Natural Areas Manager for the region, and Mark Johnson from the DNR Resource Protection Services division. The timber tax revenue through September, 2003 and the estimates through the end of the year were discussed. The total of actual revenue plus projected revenue for the 4th quarter will be approximately $700,000. The planned sales and revenue predictions for 2004 and 2005 were also reviewed. Some sales scheduled for 2004 have been moved to 2005 which will reduce the amount of revenue the County will receive in 2004. DNR is developing partnerships with Boy Scout troops to maintain campgrounds and some of the nature trails on the Olympic Peninsula. Each troop will "adopt" a campground to maintain and in exchange they will have a place to set up their own campsite and do weekend skill training to help with their merit badges. Each year, the Forks High School Senior Class takes on a community project, and this year they will be upgrading the boat ramp at the Hoh/Ox Bow Campground. Mark Johnson stated that he is responsible for fire suppression, fire prevention, forest practices and the DNR Honor Camp program. The State has passed legislation that will require local governments to begin administering Class IV Forest Practices applications within the next 2 or 3 years. Class IV applications are for logging operations located in or near urban areas or where the applicant plans to convert the use of the property to something other than forestry. Applications must go through the SEP A process and the counties will need to take over as lead agency. He believes that in cases where Jefferson County requires a stormwater permit, the County has already taken over the lead agency status. Chairman Huntingford stated that he is concerned about small forested parcels of2-5 acres located in UGAs that are required to go through a forest practice permitting process when the cleared land will be used for a residence. Charlie Courtelyou replied that this issue would require an amendment to the legislation and offered to talk to the Forest Practices Board. He also suggested that the Commissioners bring the issue to the Washington State Association of Counties. Page 4 Commissioners Meeting Minutes: Week of January 12, 2004 ~''''~~ ,f:¿¡ ";~ Mark Johnson explained that inmates make up the Honor Camp, and they do labor projects in the State forests. The State has reduced the budget on this program and DNR is putting out the word that the Honor Camp is available for hire by other agencies for short-term, labor intensive projects. A typical charge is $600-$800 a day for a 10 person crew. HEARING re: Proposed Ordinance Increasing Fees at Department of Community Development: David Goldsmith pointed out that there will be a fiscal impact of about $30,000 with this permit fee increase. The increase will only apply to housing construction values of more than $150,000. The funds will be used for a portion of the salary of the Building Official position that will be required in the change from the UBC to the International Building Code which is effective on July 1, 2004. The County and the City of Port Townsend have agreed to share the services ofthe Building Official. Community Development Director Al Scalf stated that this ordinance amends Ordinance No. 03-0312-02 adopted in March, 2002. He explained that it also references a change in the building permit application review process regarding determination of the construction value of a residence. Currently DCD relies on the applicant to supply that amount, but the Building Official will determine the true value according to the new ordinance. There was a discussion regarding cost and value, and the criteria the Building Official will use to determine the value. The discussion continued regarding the cost of services that building permit applicants receive. These fees are an average and are based on the ICBO. Chairman Huntingford opened the public testimony portion of the hearing. Tom McNerney. Brinnon, noted that he thinks the ICBO fees are recommended as a guide rather than a requirement. Commissioner Titterness stated that 2 years ago, the Board directed that services performed by DCD staff be paid by the people who receive those services. Phil Flynn. Marrowstone Island, pointed out that the Building Inspector does so many site checks whether it is a $65 a square foot house or a $120 a square foot house and if more expensive materials are used, it doesn't mean that a Building Inspector has to make more visits. The fees shouldn't be based on value alone. He was on the Building Fee Committee and the committee asked that plan check fees be lower but the Board took staff's recommendation instead. If a contractor doesn't do their homework and has to be helped through the process, they should have to pay more for the extra help. It will encourage contractors to start doing a better job. Hearing no further comments for or against the fee ordinance, Chairman Huntingford closed the public hearing. Page 5 Commissioners Meeting Minutes: Week of January 12, 2004 12·,..·"·'·'·'· ;t.:;~ +1..1/;/ ..~:,i.\,... There was a discussion about the Development Review budget, the Long Range Planning budget, subsidy from the General Fund, and the revenues received from fees. Al Scalf added that the UBC requires that plan check fees are 65% of the base fee. David Goldsmith explained that the proposed fee increase is necessary to provide the funding for the Building Official. Commissioner Titterness stated that he would like to see if there is another option available. He would like to see this item brought back on next week's agenda. Commissioner Titterness moved to table the Board's decision on the fee increase ordinance to the next meeting on January 20,2004. Commissioner Rodgers seconded the motion which carried by a unanimous vote. The Board met for a workshop at 2:00 p.m. with Larry Fay, Environmental Health Department, regarding the septic permit process. The meeting was recessed at the close of business on Monday and reconvened on Tuesday at 10:00 a.m. All 3 Commissioners were present from 10:00 a.m. to 11 :20 a.m. for an Executive Session with the County Administrator regarding personnel. The meeting was recessed at the close of business on Tuesday and reconvened on Wednesday at 3:00 p.m. for a workshop to review the 5 year projections for the County budget. All 3 Commissioners were present. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSION RS SEAL' ..,,-" '( C (J l,f., ',,~r:;; . I, ' « .,:..J of 11 .- .' J, ' " \J' 'ÙJ ,vI. f\- .. "':' ~ -' .. to. \.' ,~. ~! i;" " . ., ". \ ( .. ..~ J . I:: .,. ---.... . .. ., '. ~~ /: ,t " ~ ~~ t: ~.............. . f . . ., ~tingfOrd, ATTEST:') ,', u CJW.;.,. ì1((~ Cm C 0ulie Matthes, CMC J Deputy Clerk of the Board Page 6