HomeMy WebLinkAbout01272021 Budget Committee Minutes
Page 1 of 2 Budget Committee Meeting Minutes
JEFFERSON COUNTY BUDGET COMMITTEE
MINUTES
January 27, 2021
8:30 am
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Members:
Aleta Baker
Amanda Hamilton
Andy Pernsteiner
Andy Rowlson
Barbara Carr
Brenda Huntingford
Brian Gleason
Carol Palmer
Cathy Taylor
Cliff Moore
Greg Brotherton
Heidi Eisenhour
James Kennedy
Jeff Chapman
Jodi Adams
Joe Nole
Judy Shepherd
Kate Dean
Keith Harper
Lauralee Keisel
Leanne Dotson
Lori Bailey
Lysa Phillis
Mark McCauley
Matt Tyler
Mindy Walker
Monte Reinders
Noeme Riddle
Patty Charnas
Philip Hunsucker
Philip Morley
Renee Talley
Rose Ann Carroll
Ruth Gordon
Sophie Nordstrom
Stacie Prada
Su Tipton
Susan Parke
Tanda McMillin
Veronica Shaw
Vicki Kirkpatrick
Willie Bence
Order of Business (Mark)
Meeting called to order at 8:31 a.m.
Request for additional agenda items/approve agenda (Mark)
Kate-requests consolidated location/workflow for distributing committee meeting documents
Call for approval of the November 25, 2020 minutes (Mark)
1st Ruth, 2nd Kate, Unanimously Approved
Expense Reports (Brenda)
General Fund Departments reported 91.25% and Other Funds 83.03% for 2020 year-end.
All departments did a great job of staying under budget.
Revenue Reports (Stacie)
General Fund at $24,666,543 – 100.9% of the 2020 amended budget year to date. Budget
amendments are reflected. The second sheet shows general fund revenue charts showing 2015-
2020 year to date detail and percentage of actual full year collections. 2020 is shown as a
percentage of our adopted and amended budget. The light green portion at the top reflects
CARES funding and visually shows how we would be down from last year without it.
Other Funds at $34,560,826– 90.3% of 2020 budget year to date which is 7-13% lower than
previous years.
General Fund Cash Balance - $9.7 million at the end of December which includes the $3.862
million budgeted reserve. The reserve equals 15% of the final approved budget expenditures.
The $2.39 million deposit of CARES funding in November impacts this balance as it is
reimbursement for expenditures the county has already made.
General Sales Tax Receipts - $391,361 which includes $67,940 for Special Purpose in
December 2020. Both are down some since they reflect corrections due to an audit, thus actual
Page 2 of 2 Budget Committee Meeting Minutes
sales activity was greater than this month last year. The Board approved ordinance increasing
sales tax rate effective April 1, 2021, and that portion of sales tax will go to Fund 148 for
Affordable Housing.
The recent DOR audit reduced the County’s December 2020 local tax distribution as follows:
1. Regular and Optional - $46,388.04 – 1.5% of YTD actuals
2. Communication - $15,760.89 – This goes to JeffCom’s debt payments (Fund 119) and to
JeffCom 911’s general fund.
3. Mental Health - $15,760.90 – To Fund 130
The components below are distributed between the county and the city based on population,
with the total adjustment amounts of:
4. Public Safety - $47,282.79 – JeffCo portion to general fund.
5. Criminal Justice - $15,760.98 – JeffCo portion to general fund.
Sales Tax by Sector: Sales tax composition by category reflects funds receipted in October for
December distribution. Total taxable sales was $110.26 million for Jefferson County and just
under $41.5 million in the City of Port Townsend. The amount collected for General &
Optional was 3% more than this period last year for the county and 8% over for the full year.
REET Receipts - Fund 302 - $150,137 in December which is 68.9% over budget and 20% over
what it was this month last year. Year to Date REET Collections are 48% over budget and 37%
over 2019 Full Year. We had a total of 13 sales over $500,000 with residence in unincorporated
Port Townsend at $1.96 million and a residence in Port Ludlow at $1.1 million. -Discussion
around any ability to identify owner occupied or second homes.
Hotel/Motel Lodging Tax – Fund 125 - $54,544 in December with $490,842 YTD. This puts it
47% over budget for the month and 28% over what was collected this month last year. Year to
date is 15.3% under budget and less than 2019 YTD.
Munis Update-Current financial go-live is 3/1. Cash management not ready, info still being entered into
GEMS and will need to be input into Munis for year-end reporting. Committed to being ready at go-live.
Status of CARES Act Funding-1.5 of 2.5 million award is accounted for and committed to local
businesses. Continuing to look at new funding opportunities.
Review of 2020 results- Preliminary review shows 1.72% carry over achieved, close to 1.75% target.
2021 Budget Calendar- Calendar posted, July will kick-off 2022-23 bi-annual budget cycle preparation.
Recruit New Secretary/Chair- Kate volunteered to be secretary, 2nd Greg, Unanimously Approved
Mark to continue as committee chair 1st Philip M., 2nd Joe, Unanimously Approved
Motion to Adjourn 9:35a.m.
1st Phil H., 2nd James, Unanimously Approved
Next meeting is February 24, 2021.
Meetings are scheduled the last Wednesday of each month except December.