HomeMy WebLinkAboutA032221 AGENDA
Jefferson County Board of Commissioners
Regular Meeting — March 22, 2021
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Jefferson County Courthouse— Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
COVID-19 NOTICE:
NO IN-PERSON ATTENDANCE ALLOWED
(Per the May 29,2020 Jefferson County Public Health Officer Order)
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of Meetings," and click on"Recorded,""Streaming Live,"or"Upcoming"to find this meeting and view agenda
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MONDAY
9:00 a.m. CALL TO ORDER
9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes
This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To
ensure equal opportunity for the public to comment, all comments shall be limited to three minutes per person
and each person may address the Board one time during the public comment period. When the green light is on
it means proceed to speak; the yellow light will go on when the speaker has 30 seconds remaining; the red light
illuminated means stop. Please start by stating your name and address.
SUBMITTING COMMENTS DURING COVID-19: During social distancing for the COVID-19
pandemic, citizens can submit public comments remotely to the Commissioners by email. Emailed
comments will be read aloud by staff for up to three minutes during the meeting's public comment
period. Email your comments before the 9:00 AM meeting start time,using this dedicated email
address: PublicComments@co.iefferson.wa.us
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act(ADA)Accommodations Provided Upon Request
1
Agenda: March 22, 2021
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed
to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item,
that item may be removed from the Consent Agenda and placed on the Regular Agenda,at a specific time,at the request of
any of the Commissioners.)
1. RESOLUTION NO. re: Construct Roads and Utilities on a Portion of Public Right of
Way known as McKinley Street
2. AGREEMENT, Supplement No. 2 re: Thorndyke Road Culvert Replacement, M.P. 4.71,
County Project No. 18020580; In the Amount of$8,937 for a Project total of$241,069; Jefferson
County Public Works; KPFF Consulting Engineers
3. AGREEMENT re: Primary Database Software Support used by Financial and Operations Staff;
No Dollar Amount, Extension of Support and Maintenance Only; Jefferson County Public
Works; Valsoft Corporation, Inc. (Cascade Software)
4. AGREEMENT,Amendment No. 2 re: Reproductive Health Technical Assistance and Quality
Improvement Services; No Dollar Amount; Jefferson County Public Health; Upstream USA, Inc.
5. AGREEMENT re: Coordinator for Proctor House; In the Amount of$165,385 for 2021,
$320,574 for 2022 and $232,989 for 2023; Jefferson County Juvenile Services; Kelli Parcher Inc.
6. AGREEMENT re: 2021 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$14,200;
Jefferson County Chamber of Commerce
7. AGREEMENT re: 2021 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$48,440;
Jefferson County Historical Society
8. AGREEMENT re: 2021 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$28,840
Quilcene Historical Museum
9. AGREEMENT re: Application for Grant Funding Administrated by Mental Health Navigator;
No Dollar Amount; Jefferson County Sheriff's Office; OpenLattis, Inc.; Washington Association
of Sherriff's and Police Chiefs
10. AGREEMENT, Amendment No.! re: Affordable Housing/Homelessness Grant Funding;
Critical Home Repairs; Additional Amount of$20,000, for a Total Amount of$40,000; Jefferson
County Central Services; Habitat for Humanity
11. AGREEMENT, Amendment No. 1 re: Night Monitoring for Temporary Residents Housed at
the Jefferson County Fairgrounds; Additional Amount of$13,400 for a Project Total Amount of
$26,000 Appropriated by Covid-19 Relief Funds; Jefferson County Central Services; Olympic
Community Action Program (OlyCAP)
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act(ADA)Accommodations Provided Upon Request
2
Agenda: March 22, 2021
12. AGREEMENT, Amendment No. 2 re: Meal Services for Temporarily Housed Residents the
Jefferson County Fairgrounds; Additional Amount of$26,350, for a Project Total Amount of
$56,350 appropriated Covid-19 Relief Funds; Jefferson County Central Services; Bayside
Housing and Services
13. AGREEMENT, Amendment No. 1 re: Supplies and Sundries for Temporarily Housed
Residents the Jefferson County Fairgrounds; Additional Amount of$6,000, for a Project Total
Amount of$10,800 appropriated Covid-19 Relief Funds; Jefferson County Central Services;
Dove House
14. AGREEMENT, Amendment No. 1 re: 2020-2022 Community Services Funding from
Federally Appropriated Covid-19 Relief Funds for Costs Associated with Housing the Homeless
at the Fairgrounds during the Covid-19 Pandemic; Additional Amount of$15,000 for a Project
Total of$25,000; Jefferson County Central Service; Jefferson County Fair Association
15. AGREEMENT re: Designating the Official County Newspaper of Public Record for Legal
Notices; In the Amount of$8.00 per Column Inch; Jefferson County Administrator; Port
Townsend-Jefferson County Leader
16. AGREEMENT, Amendment No. 1 re: Castle Hill Parking Easement for Reciprocal Parking
Access and Ingress and Egress;No Dollar Amount; Jefferson County Central Services; Fred
Meyer Stores, Inc. D.B.A. Quality Food Centers; Castle Hill Associates
17. 2020 DIGITAL SUBMITTAL CERTIFICATION REPORTS re: Jefferson County Public
Works; County Road Administration Board(CRAB)
18. MINUTES re: Regular Meeting of March 15, 2021
19. Payment of Jefferson County Vouchers/Warrants Dated March 15, 2021 Totaling
$540,369.11 (Records of all claims submitted for payment along with vouchers approved and signed by the Board
of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.)
20. Payment of Jefferson County Payroll A/P Warrants Done by Payroll Dated March 12, 2021
Totaling $135,029.60 (Records of all claims submitted for payment along with A/P Warrants approved by the
Payroll Services Manager are retained in the Jefferson County Auditor's Office)
COMMISSIONERS BRIEFING SESSION
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act(ADA)Accommodations Provided Upon Request
3
Agenda: March 22, 2021
REGULAR AGENDA:
9:45 a.m. WEEKLY UPDATE re: COVID-19
Dr. Tom Locke, Public Health Officer
Willie Bence, Emergency Management Director
PRESENTATION AND BRIEFING re: 2020 Comprehensive Plan
Amendments, Planning Commission Recommendation and Staff Report
Richard Hull, Planning Commission Chair
Austin Watkins, Interim Planning Manager
David W. Johnson, Lead Associate Planner
CONTINUED DISCUSSION re: Concept Paper and Process for Designating
Jefferson County's Associate Development Organization
Philip Morley, County Administrator
LUNCH
1:30 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION Chambers
Board of County Commissioners Retreat Wrap Up
Miscellaneous Items
2021 Legislative Session
Calendar Coordination
Future Agenda Items
NOTICE OF ADJOURNMENT
CORRESPONDENCE:
See Attached Correspondence Log
Electronic Correspondence
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act(ADA)Accommodations Provided Upon Request
4
Agenda: March 22, 2021
COMMISSIONERS MEETING SCHEDULE
Week of March 22,2021
Monday-March 22,2021
See Agenda
1:30 p.m. Board County Administrator Briefing Session Chambers
Noon Kate WSAC Virtual Assembly Meeting Conference Call
6:00 p.m. Heidi Legislative Town Hall Meeting Conference Call
Tuesday—March 23,2021
10:30 a.m. Greg Shelter Strategy Meeting Conference Call
2:45 p.m. Heidi Developmental Disability Advisory Board,Meeting Conference Call
3:30 p.m. Greg Port Townsend Empowered Teens Coalition Meeting Conference Call
Wednesday—March 24,2021
8:30 a.m, Kate Jefferson County Budget Committee Meeting Conference Call
Noon Greg 7th and Hendricks Development Team Meeting Conference Call
2:00 p.m. Greg Joint Oversight Board Meeting—Affordable Housing Conference Call
3:30 p.m. Kate Climate Action Committee Meeting Conference Call
Thursday-March 25,2021
9:00 a.m. Greg JeffCOM911 Board Meeting Conference Call
10:00 a.m. Kate North Olympic Development Committee Exec Board Meeting Conference Call
Noon Heidi Jefferson Community Foundation Board Meeting, Conference Call
12:00 p.m. Heidi East Jefferson Rotary Meeting Conference Call
12:30 p.m. Kate Jefferson Healthcare:Child Care in Jefferson County Meeting Conference Call
1:30 p.m. Heidi Mental Health Field Response Team Meeting Conference Call
3:00 p.m. Heidi Solid Waste Advisory Committee Meeting Conference Call
Friday—March 26,2021
8:30 a.m. Greg Jefferson Broadband Action Team(JBAT)Meeting Conference Call
10:00 a.m. Heidi Olympic Coast NMS Advisory Council Meeting ; Conference Call
10:30 a.m. Heidi Jefferson County COVID-19 Coordination Meeting Conference Call
11:00 a.m. Kate Legislative Steering Committee Meeting Conference Call
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act(ADA)Accommodations Provided Upon Request
5
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2021 CORRESPONDENCE
DATE OF DATE ORIGINATING CORRESPONDENCE
DOCUMENT RECEIVED PARTY
Mai
3
Licensed Establishments in Unincorporated Areas of
Jefferson County for Expiration Date of 06/03/21:
3/6/2021 3/11/2021 Washington State Liquor and Cannabis Brinnon General Store, Crazy Otter, Marrowstone
Board Vineyards, Heron Beach Inn on Ludlow Bay, Port
Ludlow Marina Shop&Grocery, Niblick's, Discovery
Bay Golf Club, 101 Brewery
Allyson Brooks, Ph.D. State Historic Letter re: Notice of the Christian Congregational
3/5/2021 3/11/2021 Preservation Officer Church in Port Ludlow has been listed on the National
Register of Historic Places
Undated 3/11/2021 David Berry, President,Western Timber, Letter re: looking to buy timber&/or timber lands
Inc.
3/11/2021 3/11/2021 Kevin Miller CRS, Owner/Designated BLA project MLA18-00018
Broker, Miller&Ashmore Real Estate
3/11/2021 3/11/2021 Municipal Research Services and Center Annual Financial Report/Separation of Powers/Next
(MRSC) Phase in the Pandemic
3/11/2021 3/11/2021 National Association of Counties(NACo) 2021 NACo Virtual Legislative Conf.
3/11/2021 3/11/2021 Washington Counties(WSAC) COVID-19 News/March 11, 2021
3/11/2021 3/11/2021 Karen Ann Meyering, Port Townsend Property Tax Payment flexible in acknowledgement of
a year long nightmare health and economic pandemic
3/11/2021 3/11/2021 Juelie Dalzell March 20 Outdoor Rec Hotlist and Planning +Grant
Apps
3/11/2021 3/11/2021 Sara McMillon, Sequim City Clerk Letter from City of Sequim re: regionalization of Public
Health
3/11/2021 3/11/2021 Lissy Andros, Executive Director, Forks A quick note re: PPP Loans(grants)from Clallam
Chamber of Commerce EDC
3/11/2021 3/11/2021 Brain Kelly, Editor, Port any comment on move to Phase3
Townsend/Jefferson County Leader
3/11/2021 3/11/2021 National Association of Counties(NACo) Coronavirus Pandemic Resources for Counties-
March 11, 2021
3/11/2021 3/11/2021 Deborah Helleson, Commissioner 3, Port Notice of Change to 2021 operating budget- PLDD
Ludlow Draining District
Comment re: Property Tax Payment flexible in
3/11/2021 3/12/2021 Karen Ann Meyering, Port Townsend acknowledgement of a year long nightmare health and
economic pandemic
Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2021 CORRESPONDENCE
DATE OF DATE ORIGINATING CORRESPONDENCE
DOCUMENT RECEIVED PARTY
3/11/2021 3/12/2021 Clallam EDC Clallam County moves to Phase 3 on March 22nd
3/12/2021 3/12/2021 Marc Sullivan Speaking up for Salmon &Orcas
3/12/2021 3/12/2021 Clallam EDC Phase 3 reopening Guidelines
3/12/2021 3/12/2021 Washington State Department of Planners' Update Newsletter
Commerce
Schuyler Floss, Director of International Governor Inslee Press Conference: March 12th 11:30
3/12/2021 3/12/2021 Relations and Protocol, Office if Governor am
Jay Inslee
3/12/2021 3/12/2021 Washington Counties(WSAC) Fridays/Public Broadband/Lodging Tax/Annual
Reports
3/12/2021 3/12/2021 Recovery Café Jefferson County, Dove Recovery Café JC Now Open
House
3/12/2021 3/12/2021 Mary Fee, Executive Secretary, WA State Requests time on the Jefferson County
Noxious Weed Central Board Commissioners Meeting Agenda
3/12/2021 3/12/2021 The Chamber of Jefferson County COVID Vaccine&Jefferson County Department of
Emergency Management
3/12/2021 3/12/2021 Andrea Roper, District Director, Office of Invitation: 3/15 Call with Rep. Kilmer
Re. Derek Kilmer(WA-6)
3/12/2021 3/12/2021 Paul Jewell,WSAC Corrected Agenda re: Timber Counties Caucus
3/12/2021 3/12/2021 Kathleen Keenan, KPTZ Virus Watch Questions for Dr. Locke/BoCC Meeting 3/15
3/12/2021 3/12/2021 Washington Counties(WSAC) Legislative Bulletin/March 12, 2021
3/12/2021 3/15/2021 Wild Fish Conservancy ACTION NEEDED: 3 days left to sign the petition to
legalize fish traps!
3/13/2021 3/15/2021 National Association of Counties(NACo) This Week in Photos
3/14/2021 3/15/2021 Juan-Carlos Foust, Gig Harbor Resident Decriminalizing entheogenic plants
3/15/2021 3/15/2021 Clallam EDC Join DC Lobbyist Ray Bucheger on Coffee with
Colleen this Wednesday
Public Comment for March 15, 2021 BoCC meeting
3/9/2021 3/15/2021 Lisa Greenfield (hiltgreenfield) read in Public Comment Period: further thought on the
fairgrounds campground
Public Comment for March 15, 2021 BoCC meeting
3/12/2021 3/15/2021 Bekah Ross read in Public Comment Period:Vaccine plans older
adults under 65
Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
Page 2
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2021 CORRESPONDENCE
DATE OF DATE ORIGINATING CORRESPONDENCE
DOCUMENT RECEIVED PARTY
Public Comment for March 15, 2021 BoCC meeting
3/14/2021 3/15/2021 Bekah Ross read in Public Comment Period: Continued Comment
re3/19/2021 Vaccine plans older adults under 66
Public Comment for March 15,2021 BoCC meeting
3/15/2021 3/15/2021 Tom Thiersch read in Public Comment Period: PUBLIC COMMENT-
-- Sunshine Week
3/15/2021 3/15/2021 National Association of Counties(NACo) Join NACo Today at 3 PM EDT for a National
Membership Call
3/15/2021 3/15/2021 The Chamber of Jefferson County JeffConnects March 15, 2021
3/15/2021 3/15/2021 Lynette Clemens Affordable Housing
3/15/2021 3/15/2021 WA Wildlife& Recreation Coalition Action Alert:We need your support
3/15/2021 3/15/2021 Eric Johnson,WSAC Executive Director Jane Wall Leaving WSAC
3/15/2021 3/15/2021 Barb Trailer,Wooden Boat Festival Wooden Boat
Director
3/16/2021 3/16/2021 The Chamber of Jefferson County Jefferson County community Leadership Awards
Nominations extended as request
3/16/2021 3/16/2021 Washington Counties(WSAC) COVID-19 News/March 16, 2021
3/16/2021 3/16/2021 Paul Huffman Legalizing Racing
3/16/2021 3/16/2021 Liz Hoening Kanieski, Port Townsend Don't get Distracted ... re:ADO for Jefferson County
3/16/2021 3/16/2021 Lissy Andros, Executive Director, Forks Please join us Wednesday to hear about Hobucket
Chamber of Commerce House, and more!
3/16/2021 3/16/2021 Representative Mike Chapman Letter from City of Sequim re: Public Health
Regionalization Plan
3/16/2021 3/16/2021 Brian Kuh, EDC Team Jefferson Executive Comment re: Jefferson County -ADO Designation
Director Letter and Packet
3/16/2021 3/17/2021 Diana Divens,ADO Grants and Contracts Comment re:Jefferson County -ADO Designation
Coordinator Letter and Packet
3/17/2021 3/17/2021 Clallam EDC Reminder--Join DC Lobbyist Ray Bucheger
3/17/2021 3/17/2021 National Association of Counties(NACo) 2021 NACo Virtual Legislative Conference Special
Offer:Attend the Exhibit Hall Showcase at No Cost
Undated 3/17/2021 Jamestown S'Klallam Tribe 2020 Report to Tribal Citizens
3/17/2021 3/17/2021 Colleen Meiners ARP FAQ
3/17/2021 3/17/2021 WSDOT Gray Notebook Gray Notebook 80(for the quarter ending December
31, 2020
Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
Page 3
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2021 CORRESPONDENCE
DATE OF DATE ORIGINATING CORRESPONDENCE
DOCUMENT RECEIVED PARTY
3/17/2021 3/17/2021 National Association of Counties(NACo) County News NOW
3/17/2021 3/17/2021 National Association of Counties(NACo) Join NACo and White House Officials Tomorrow for an
Update on COVID-19 Relief for Counties
3/17/2021 3/17/2021 The Port Townsend Main Street Program Lucky to Live Here! March Updates!
3/17/2021 3/17/2021 Eron Berg Letter to County Commissioners re:ADO designation
Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
Page 4