HomeMy WebLinkAbout032221_ca14 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, Central Services Director
DATE: March 22, 2021
RE: Amendment No. 1 re: AGREEMENT re: 2020-2022 Community Services Funding;
Adding an additional amount of$15,000 in 2021;Jefferson County Fair Association
STATEMENT OF ISSUE: On December 16, 2019, the Board of County Commissioners approved a
2020-2022 Community Services Agreement with the Jefferson County Fair Association (JCFA).
JCFA has incurred extraordinary costs associated with housing the homeless at the Fairgrounds
during the Covid-19 pandemic. Consequently, the parties to the agreement wish to amend it to
add an additional $15,000 to defray the extraordinary costs incurred.
ANALYSIS: The attached amendment proposes adding an additional $15,000 to the agreement
payable in 2021.
FISCAL IMPACT: This request is for$15,000 from the General Fund. This is an expense eligible
for reimbursement from federally appropriated Covid-19 relief funds. A supplemental budget
appropriation will be submitted to the Board of Commissioners for approval.
RECOMMENDATION: That the Board of County Commissioners approve the attached contract
amendment increasing the grant amount and extending the term.
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AMENDMENT TO THE AGREEMENT WITH JEFFERSON COUNTY FAIR ASSOCIATION
FOR 2020-2022 COMMUNITY SERVICES FUNDING
This Grantee Agreement Amendment ("Amendment") is by and between Jefferson County, a
Washington political subdivision ("County") and Jefferson County Fair Association, ("Grantee").
WHEREAS, on December 16, 2019, the Jefferson County Board of Commissioners
approved a 2020-2022 Community Services Agreement with Grantee; and
WHEREAS, the Grantee has incurred extraordinary costs associated with housing
homeless residents at the Jefferson County Fairgrounds during the Covid-19 pandemic; and
WHEREAS, the Grantee has suffered significant losses in revenue during the Covid-19
pandemic; and
WHEREAS, housing the homeless is an important and worthy county objective; and
WHEREAS, the county has funds available to help defray these extra costs; and
WHEREAS, the Parties want to amend the 2020-2022 Community Services Agreement
entered into between them;
NOW, THEREFORE, the Parties agree to amend the grant agreement, as follows:
Section 3.B., which currently reads:
SECTION 3: COMMUNITY SERVICES GRANT
B. Said grant is in the sum of$10,000 for 2020, increasing 3 percent in 2021 and
2022,payable as a lump sum payment.
Is amended to read:
SECTION 3: COMMUNITY SERVICES GRANT
B. Said grant is in the sum of$10,000 for 2020, increasing 3 percent in 2021 and
2022,payable as a lump sum payment. An additional $15,000 shall be payable in
2021 to help defray adequately documented costs associated with housing the
homeless during the Covid-19 pandemic and to help offset adequately documented
revenue losses during the same period.
The Agreement is further amended by adding sub-section H. to SECTION 1, as follows:
H. In order to receive the $15,000 in additional 2021 funding contained in this
Amendment the Grantee will need to adequately document any Covid-19 related
revenue losses or cost increases serving as a basis for reimbursement. Adequate
documentation may include payroll reports,receipts,paid invoices, etc.
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FOR JEFFERSON COUNTY FAIR ASSOCIATION:
Name and Signature
Date
FOR JEFFERSON COUNTY:
Kate Dean, Chair Board of County Commissioners
Date
APPROVED AS TO FORM ONLY:
Philip C. Hunsucker,
Chief Civil Deputy Prosecuting Attorney
Date
Attest:
Carolyn Gallaway Date
Clerk to the Board
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