HomeMy WebLinkAbout032921_ca03 CA
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Lisa Johnson,JeffCom 911
DATE: March 2021
SUBJECT: E911 Contract E21-021 A for 2020/2021 Contract Amendment
STATEMENT OF ISSUE: JeffCom SFY20 Wireline and Wireless Operations Contract#E21-021A and
the Washington State Military Department E911 Program
ANALYSIS: The Washington State Military Department E911 program provides financial assistance to
JeffCom solely for expenses necessary to answer 911 calls origination in Jefferson County. This includes
performing certain tasks and maintaining certain equipment necessary to operate Wireline and Wireless
enhanced 911. Reimbursement shall be solely for eligible items included in WAC Chapter 118-66.
FISCAL IMPACT: JeffCom will be reimbursed for necessary expenses incurred by providing E911
service to Jefferson County. FY21 CPD6—NG911 Modernization funding amount of$78,250 is being
added to our Grant. The amended Contract amount is $380,785.
RECOMMENDATION: Please sign three original contracts. Once completed contract will be returned to
BOCC when received back from the State 911 office.
DEPARTMENT CONTACT: Lisa Johnson 344-9756 or Stacie Huibregtse 344-9788
REVIEWED BY:
/2-
(/Phi ' orley, County A m istrator Date
SECO COUNTY Basic Service Operating (BSO) Contract SFY 2021
AMENDMENT
1. CONTRACTOR NAME/ADDRESS: 2. CONTRACT NUMBER: 3. AMENDMENT NUMBER:
Jefferson County Agency (COUNTY) E21-021 A
Post Office Box 1220
Port Townsend, Washington 98368
4. CONTRACTOR CONTACT, PHONE/EMAIL: 5. MD STAFF CONTACT, PHONE/EMAIL:
Stacie Huibregtse/360.344.9788 Teresa C Lewis/253-512-7481
stacieh@jcpsn.us teresa.lewis@mil.wa.gov
6. TIN or SSN: 7. CATALOG OF FEDERAL 8. FUNDING SOURCE NAME/AGREEMENT#:
91-6001322 DOMESTIC ASST. (CFDA)#: NONE RCW 38.52.510, .540, .545 &WAC Chapter 118-66
9. FUNDING AUTHORITY:
Washington State Military Department (DEPARTMENT) and State Enhanced 911 Funds
10. DESCRIPTION/JUSTIFICATION OF AMENDMENT:
This amendment adjusts the funds in the Budget Sheet (ATTACHMENT E) based on updated
expenditures, also to include contract modification.
11. AMENDMENT TERMS AND CONDITIONS:
1. Contract expiration date August 15, 2021 remains unchanged.
2. Contract performance period of July 1, 2020 through June 30, 2021 remains unchanged.
3. Change the overall FY21 funding amount from $302,535 to $380,785; an increase of$78,250 as described on page
2 of this amendment.
4. The FY21 Basic Service Operating funding amount of$265,132 remains unchanged.
5. Replace Original Budget Sheet Attachment E with attached Revised Budget Sheet Attachment E.
6. Change the FY21 CPD6 funding amount from $0 to $78,250; an increase of$78,250 as described on page 2 of this
amendment.
This Amendment is incorporated in and made a part of the contract. Except as amended herein, all other terms
and conditions of the contract remain in full force and effect. Any reference in the original contract or an
Amendment to the "contract" shall mean "contract as amended". The Department and Contractor acknowledge
and accept the terms of this Amendment as identified above, effective on the final date of execution below. By
signing this Amendment, the signatories warrant they have the authority to execute this Amendment.
IN WITNESS WHEREOF, the parties have executed this amendment:
FOR THE DEPARTMENT: FOR THE CONTRACTOR:
Signature Date Signature Date
Regan Anne Hesse, Chief Financial Officer Kate Dean, Chair
Washington State Military Department Jefferson County Board of Commissioners
Form Date: 10/27/00 Approved as to Form Only:
March 19, 2021
Philip C. Hunsucker, Chief Civil DPA
SECO COUNTY BSO Contract Page 1 of 3 JEFFERSON COUNTY, E21-021 Amendment A
Washington State Military Department
Amendments to Contract E21-021
1. Change the overall FY21 funding amount from $302,535 to$380,785 an increase of$78,250.
a) On Contract Face Sheet, Box 2. $302,53L•$380,785.
b) ATTACHMENT A; Page 5; VIII. CONDITIONED UPON COUNTY'S FULFILLMENT OF ITS OBLIGATIONS
ABOVE THE DEPARTMENT AGREES TO THE FOLLOWING;
A. Within thirty (30) days of receipt and approval of signed, dated invoice vouchers (state form A-19), satisfactory
completion of tasks, and documentation of costs, reimburse the COUNTY up to the maximum of $302,535
$380,785
2. Replace the Original Budget Sheet (ATTACHMENT E) with the attached Revised Budget Sheet (ATTACHMENT
E), which amends the following:
a) Increase the FY21 CPD6—NG911 Modernization funding amount from 0 to$78,250. $78,250.
b) The FY21 Basic Service Operating funding amount of$265,132 remains unchanged.
SECO COUNTY BSO Contract Page 2 of 3 JEFFERSON COUNTY, E21-021 Amendment A
ATTACHMENT E
REVISED BUDGET SHEET
SECO COUNTY BSO CONTRACT — SFY 2021
July 1, 2020—June 30, 2021
SFY2021 -Original SFY2021 -Revised
Coordinator Professional Development $ 37,403 $ 115,653
Basic Service Operating $ 265,132 $ 265,132
TOTAL CONTRACT NOT TO EXCEED $ 302,535 $380,785
SECO COUNTY BSO Contract Page 3 of 3 JEFFERSON COUNTY, E21-021 Amendment A