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Home My WebLink AboutLeader, The Jefferson County Port Townsend and Jefferson County - 032221 auto 7 cC, AVP LEGALS ADVERTISING AGREEMENT By and Between JEFFERSON COUNTY And THE PORT TOWNSEND & JEFFERSON COUNTY LEADER The Jefferson County Commissioners hereby designate the Port Townsend & Jefferson County Leader the Official County Newspaper for printing of Jefferson County legal publications during the year beginning July 1, 2021 and ending June 30, 2022. RATE: $8.00 per column inch TYPESET: Helvetica TYPE POINT: 7.0 COLUMN WIDTH: 1.58 inches PUBLICATION FREQUENCY: One (1)time per week on Wednesday OTHER SERVICES/ENHANCEMENTS: For no additional charge, the Leader will: • Publish legal notices on www.ptleader.com website, and on a statewide community newspaper(WNPA) website http://www.wapublicnotices.com • Public legal notices on PDN social media. • Publish the Jefferson County logo where county legal notices begin. • Publish a project location map with the legals at least once per quarter. • Reporters will reference public notices in news stories as appropriate. • Provide two annual newspaper subscriptions to the County. • Provide full access to the Leader website to the County. • Display advertising will be published at the open rate, except earned discounts will be applied based upon a standard advertising agreement. • The Leader welcomes press releases from Jefferson County and its agencies and endeavors to publish timely information in a timely manner. All press releases are subject to editing or may be enhanced by further reporting by Leader staff. Legal Advertising Rate and Submission Deadline: This rate is for publication in the Leader and is applicable to all county departments and offices. Rates are for single column legal notices and are conditional upon copy reaching the Leader at 226 Adams St., Port Townsend WA 98368 via fax, email, mail or hand-carried by 1:00 p.m. two (2) days prior to publication on Wednesday. The Leader staff always strives to accommodate late legal notices; however publication is not guaranteed outside of this deadline. Page 1 of 2 Legal Advertising Agreement July 1, 2021 to June 30, 20202 Legal Advertising for Other Public Agencies: The column inch rates in this contract will be extended to other public agencies located in Jefferson County, Washington provided they meet the conditions for submission as outlined above. Press Releases: All County departments and offices are eligible to submit Press Release copy to the Leader at any time. Printing Error: Re-publication of legal advertisements required due to errors or omissions in printing attributable to the publisher shall be without charge to the County. Payment of Charges: Jefferson County departments and offices will only pay from invoices (not statements) presented by the Leader. County departments and offices will process invoices from the Leader in the next claim payment cycle after the invoices are received. Liability for Content: Jefferson County assumes liability for the content of advertisements authorized for publication in the Leader and for any claims that arise that may be made against the publisher except for those claims arising from advertisements erroneously printed by the publisher. IN WITNESS WHEREOF, the parties have executed this agreement on this 22nd day of March, 2021. The LEADER JEFFERSON COUNTY BOARD OF COMMISSIONERS Donna Etch ,Publisher Ka e Dean,, Chair SEAL: • ATTEST: APPROVED AS TO FORM: CAKOA akrio_ 031' C• orkid 40 2/ Carol H n nGallawasucker Y Y� Philip Clerk of the Board Deputy Prosecuting Attorney Page 2 of 2 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Carolyn Gallaway, Clerk of the Board DATE: March 22,2020 SUBJECT: AGREEMENT re: Designation of the Official County Newspaper of Public Record for Legal Notices; In the Amount of$8.00 per Column Inch; Port Townsend—Jefferson County Leader STATEMENT OF ISSUE: RCW 36.72.075 requires the contract to be awarded to the best and lowest responsible bidder, giving consideration to the question of circulation in awarding the contract, with a view to giving publication of notices the widest publicity. The circulation of the Leader in Jefferson County is 3 times greater than the circulation of the Peninsula Daily News (PDN) (18.65% of County population(OFM 2020 Estimate—32,190) for the Leader and 5.4% for the PDN). Upon conducting a bid process for designating the official County newspaper of public record for legal notices,the Jefferson County Board of Commissioners agreed to award the bid to the Port Townsend-Jefferson County Leader and execute a contract for their services for a period of one year beginning July 1, 2021 through June 30, 2022. FISCAL IMPACT: The rate per column inch is $8.00 RECOMMENDATION: Approve and sign the agreement. REVIEWED BY: 7 0,77 .Ph. • Morle ', .. , • dnunistrator Date CONTRACT REVIEW FORM CONTRACT WITH: The Port Townsend/Jefferson County TRACKING NO.: n/a Leader (Contractor/Consultant) CONTRACT FOR: 2021-2022 Designation of Official county TERM: 07/01/21- Newspaper 06/30/2022 COUNTY DEPARTMENT: County Administrator """ For More Information Contact: Carolyn MAR 1 12021 Contact Phone #: x-122 JEFFERSON COUNTY RETURN TO: BoCC Staff RETURN BY: asap COMMISSIONERS (Person in Department) (Date) AMOUNT: $ oo per column PROCESS: ❑ Exempt from Bid Process inch ❑ Consultant Selection Process Revenue ❑ Cooperative Purchase Expenditure ❑ Competitive Sealed Bid Matching funds Required ❑ Small Works Roster Source(s) of Matching Funds ❑ Vendor List Bid ❑ RFP or RFQ ❑ Other Step 1: REVIEW BY RIST -''pp??'�/`�A1 E1VI T c -2 Review by: _ . ) c y' /7741 ' —_ Date Reviewed: .,) / -, APPROVED FORM ❑ Returned for revision(See Comments) Comments Ste 2: REVIEW BY OS TING ATTORNEY Review by: 'Ci Philip C. Hunsucker Date Reviewed: v iiV/ APPROVED AS TO FORM eturned for revision(See Co mmentsChiefCi)il Deputy Prosecuting Attorney Comments Step 3: (If required)DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s),Agenda Request, and Contract Review form. Also,please send 2 copies of just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)