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HomeMy WebLinkAboutHood Canal Adventure, Amendment No. 1 - 030821 4 o`, fc 0 ai rcfatsr .213.)q AMENDMENT TO A LEASE BETWEEN JEFFERSON COUNTY AND HOOD CANAL ADVENTURES, INC. FOR THE SOUTHERN OFFICE SUITE IN THE BRINNON COMMUNITY CENTER This Amendment to the one-year lease (Lease) between Jefferson County and Hood Canal Adventures, Inc. effective March 10, 2020 is made and entered into by and between Hood Canal s Adventures, Inc., a Washington Corporation and Jefferson County, a political subdivision under the • laws of the State of Washington ("Jefferson County"), (collectively "Parties") for the extension of the lease term for three months. WHEREAS, the Parties want to amend the Lease entered into between them; NOW, THEREFORE,the Parties agree as follows: 1. Purpose. The purpose of this Amendment to the Lease is to revise the Lease between the Parties. All terms of the Lease between the Parties remain unchanged, except as modified in this Amendment. 2. Current language in Paragraph 2. is amended to read: "The term of this lease shall be for fifteen (15) months commencing on the 10th day of March, 2020 and shall terminate fifteen (15)months thereafter." (SIGNATURES FOLLOW ON NEXT PAGE) 1 FOR Hood Canal Adventures, Inc.: Name , a-1 Date FOR JEFFERSON COUNTY: Kate Dean, Chair Board of County Commissioners 3/gb./ Date APPROVED AS TO FORM ONLY: O. c Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney March 4, 2021 Date Attest: eta tafa, 6116 34/2/ Carolyn Gallaway Date Clerk to the Board 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners Philip Morley,County Administrator FROM: Mark McCauley,Central Services Director DATE: March 8,2021 SUBJECT: Request for Board of County Commissioners approval of a three(3) month extension to the lease agreement with Hood Canal Adventures,Inc. for use of the office suite at the south end of the Brinnon Community Center STATEMENT OF ISSUE: Christina Maloney of Hood Canal Adventures, Inc. has been leasing office space located on the south end of the Brinnon Community Center located at 306144, Highway 101, Brinnon WA 98320 since March 10,2020. The lease arrangement has been a losing proposition for the county as the rent payments are small and are split between the County and OlyCAP. The County has been paying the utility bill for the space and absorbing other costs associated with the rented space. Absent a large increase in the rental rate,which Hood Canal Adventures,Inc. is unlikely to agree to,we cannot agree to extend the lease beyond a three- month period to allow Hood Canal Adventures to relocate. ANALYSIS: The attached three-month lease extension will give the County time to negotiate a higher lease payment and failing that will give Hood Canal Adventures, Inc.time to find an alternate location. Rent for the three-month extension will increase by 3%to $577.83 per month,plus 12.84% leasehold excise tax. Fifty percent of the lease payment is due to OlyCAP. FISCAL IMPACT: The lease will generate at least$288.92 in monthly rental revenue for the county which is more than offset by related County expenses. RECOMMENDATION: That the Board of County Commissioners approve the attached three-month lease extension with Hood Canal Adventures, Inc. REVIEWED BY: 3/q/2/ hilip orley, Co istrator Date CONTRACT REVIEW FORM CONTRACT WITH: Hood Canal Adventures, Inc. TRACKING NO.: (Contractor/Consultant) CONTRACT FOR: Office space -Brinnon Community Center TERM: Thru 6-30-2021 COUNTY DEPARTMENT: Central Services RECEIVED For More Information Contact: Mark McCauley,Director,Central stare 4 2021 Contact Phone #: 360-385-9130 RETURN TO: Mark McCauley RETURN BY: As soon a`s�pgF� {� SC I COUNTY (Person in Department) C�t"D�j�1 Sc IO N E RS P ) re) AMOUNT: $577.83 rent/month PROCESS: ❑ Exempt from Bid Process ❑ Consultant Selection Process Revenue $577.83/month ❑ Cooperative Purchase Expenditure $288.92/month ❑ Competitive Sealed Bid Matching funds Required ❑ Small Works Roster Source(s)of Matching Funds ❑ Vendor List Bid RFP or RFQ ❑ Other Step 1: REVIEW , - ANT Rev'ewby: /`-1 34li Date 'e '- -afr APPROVED FORM ❑ Return-, or revision(See Comments) Comments Step 2: REVIEW BY PROSECUTING ATTORNEY Review by: Philip C. Hunsucker Date Reviewed: Chief Civil Deputy Prosecuting Attorney ❑ APPROVED AS TO FORM ❑ Returned for revision(See Comments) Comments Step 3: (If required)DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.) Ee• .43/20 -1* 37 6 LEASE This LEASE entered into this on the date signed by the Board of County Commissioners below by and between Jefferson County, a political subdivision of the State of Washington, whose address is P.O. Box 1220, Port Townsend, WA 98368, hereinafter referred to as the Lessor, and Hood Canal Adventures, Inc. whose address is P.O Box 11, Brinnon, Washington, 98320, hereinafter referred to as the Lessee. WHEREAS, the provisions of Chapter 36.34 RCW relating to the leasing of real property owned by a municipal corporation have been complied with WHEREAS, the Board of County Commissioners has determined that it is desirable for Jefferson County to enter into this Lease; WHEREAS, the Lessee was and is the only responsible bidder for the premises that are subject of this Lease; NOW, THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein, IT IS MUTUALLY AGREED AS FOLLOWS: 1. PREMISES: Lessor DOES hereby lease to the Lessee the following described premises: the approximately 561 square feet at the south end of the Brinnon Community Center located at 306144 Highway 101, Brinnon, WA 98320, which in the past has been used as a health clinic. 2. TERM: The term of this Lease shall be for one year commencing on the 10th day of March, 2020 and shall terminate 12 months thereafter. 3. RENEWAL OF THIS LEASE: This Lease may not be renewed, but it may be extended by written agreement of the parties for up to 1 year for each of the four following years. The rent will increase by 3% each time the lease is extended. 4. RENT: Lessee covenants and agrees to pay Lessor monthly rent in the amount of five hundred and sixty-one dollars ($561.001 in advance on the tenth day of each month of the lease term. If not paid within five days, a service charge of$100 shall also be due. The lessee will at the same time also remit as Leasehold Excise Tax an amount equal to 12.84 percent of the rent payment(currently $72.04). 5. ADVANCE RENT: Lessee agrees to, deliver advance rent to the County of three- month's Base Rent and Leasehold excise tax no later than two weeks after the lease is approved by the Board of County Commissioners. 6. SECURITY DEPOSIT: Upon execution of this Lease, Lessee shall pay the Lessor a security deposit equal to $1,000 to be held by the Lessor without interest. Lease Agreement Hood Canal Adventures,Inc. 1 of 7 The Lessor shall return the Security Deposit to Lessee at the end of this lease, less such deductions for damages caused by Lessee but no deduction shall be made for damage due to normal wear and tear. Lessee may not use the Security Deposit as payment for rent. 7. UTILITIES AND FEES: Utilities are included as part of the rent payment. 8. PARKING: Hood Canal Adventures, Inc. staff and patrons will park in the parking lot to the south of the leased premises so as not to impinge on parking dedicated to patrons of the Brinnon Community Center. 9. OlyCAP AS THIRD-PARTY BENEFICIARY: OlyCAP is a third-party beneficiary to this lease and as such is entitled to one half of the rent payments payable under this lease. The county will remit the OlyCAP share of the rent on a quarterly basis to the following address: OlyCAP 823 Commerce Loop Port Townsend, WA 98368 10. REPAIRS AND MAINTENANCE: Premises have been inspected and are accepted by Lessee in their present condition. Lessee shall, at its own expense and at all times, keep the premises neat, clean and in a sanitary condition, and keep and use the premises in accordance with applicable laws, ordinances, rules, regulations and requirements of governmental authorities. Lessee shall permit no waste, damage or injury to the premises. The Lessor shall maintain the premises in good repair and tenantable condition during the continuance of this lease, except in the case of damage arising from the negligence of the Lessee's clients, agents or employees. For the purposes of so maintaining the premises, the Lessor reserves the right at reasonable times to enter and inspect the premises and to make any necessary repairs to the building. Lessor's maintenance obligations shall include, but not be limited to, the mechanical, electrical, interior lighting (including replacement of ballasts, starters, and fluorescent tubes as required),plumbing, heating, ventilating and air-conditioning systems (including replacement of filters as recommended in equipment service manual); floor coverings; window coverings, inside and outside walls (including windows); all structural portions of the building(including the roof and the watertight integrity of same);porches, stairways, sidewalks, exterior lighting; parking lot; drainage; landscaping and continuous satisfaction of all governmental requirements generally applicable to similar office buildings in the area (example: fire, building, energy codes, indoor air quality and requirements to provide architecturally barrier free premises for persons with disabilities, etc.). 11. SIGNS AND ALTERATIONS: The Lessee, upon the written authorization of the Lessor, shall have the right during the existence of this lease with the written permission Lease Agreement Hood Canal Adventures,Inc. 2 of 7 of the Lessor, to make alterations, attach fixtures, and erect additions, structures or signs, in or upon the premises herby leased at Lessee's sole cost and expense. Such alterations, fixtures, additions, structures and signs shall be authorized only by the Jefferson County Central Services Department. Performance of any of the rights authorized above shall be conducted in compliance with all applicable governmental (including the City of Port Townsend) regulations, building codes, including obtaining any necessary permits. Any fixtures, additions, or structures so placed in or upon or attached to the premises shall be and remain the property of the Lessee and may be removed therefrom by the Lessee upon the termination of this lease. Any damage caused by the removal of any of the above items shall be repaired by the Lessee at the Lessee's sole cost and expense. 12. LIENS AND INSOLVENCY: Lessee shall keep the premises free from any liens arising out of any work performed for, materials furnished to, or obligations incurred by Lessee, and shall indemnify and hold Lessor harmless against the same. In the event Lessee becomes insolvent, bankrupt, or if a receiver, assignee or other liquidating officer is appointed for the business of Lessee, Lessor may cancel this Lease at its option. 13. SUBLETTING OR ASSIGNMENT: Lessee shall not sublet the whole or any part of the premises, nor assign this Lease,without the written consent of Lessor, which will not be unreasonably withheld. This Lease shall not be assignable by operation of law. Any assignment shall not release the Lessee from liability under this lease unless the assignment states such. 14. DISASTER: In the event the leased premises are destroyed or injured by fire, earthquake or other casualty so as to render the premises unfit for occupancy, and the Lessor neglects and/or refuses to restore said premises to their former condition,then the Lessee may terminate this lease and shall be reimbursed for any unearned rent that has been paid. In the event said premises are partially destroyed by any of the aforesaid means,the rent herein agreed to be paid shall be abated from the time of occurrence of such destruction or injury until the premises are again restored to their former condition, and any rent paid by the Lessee during the period of abatement shall be credited upon the next installment(s) of rent to be paid. It is understood that the terms "abated" and "abatement"mean a pro rata reduction of area unsuitable for occupancy due to casualty loss in relation to the total rented area. 15. REIMBURSEMENT FOR DAMAGE TO PREMISES: The Lessee agrees to reimburse the Lessor for damages caused by the negligence of its employees, clients and agents, but in no event shall this paragraph be construed as diminishing the Lessor's duty to make repairs as set forth in preceding paragraphs of this lease, or as making Lessee responsible for the repair of normal wear and tear. 16. TERMINATION: Either party for cause may terminate this lease with 10-days written notice. Either party without cause may terminate this lease by giving 30-days written notice. Lease Agreement Hood Canal Adventures,Inc. 3 of 7 17. HOLD HARMLESS AND INDEMNIFICATION: Lessor or its agents, successors and assigns shall not be liable for any injury to persons (including death) or damage to property sustained by Lessee or others, in and about the premises, unless such injury or damage was the proximate result of the negligent or willful act or omission of the Lessor or its agents, servants, employees, successors or assigns. Lessee agrees to defend and pay all cost and expense of Lessor's defense and hold Lessor, its agents, servants, employees, successors and assigns harmless from any claim, action, and/or judgment for damages to property or injury to persons (including death) suffered or alleged to be suffered on the premises by any person, firm or corporation, unless same was the proximate result of the negligent or willful act or omission of the Lessor or its agents, servants, employees, successors or assigns. Lessor shall defend(and pay all cost and expense of Lessee's defense), indemnify and hold harmless Lessee against and from claims arising from Lessor's sole negligence or willful act with respect to, without limitation,the operation, management and maintenance of the building and the premises. 18. COSTS AND ATTORNEYS FEES: If, by reason of any default or breach on the of Lease, a legal in theperformance of anyof theprovisionsthis part of either party g action is instituted, each party will be responsible for their own costs and attorney fees in connection therewith, unless otherwise agreed by the Lessee and Lessor. It is agreed that the venue of any legal action brought under the terms of this Lease shall be in the county in which the premises are situated, i.e. Jefferson County. 19. REQUIRED LESSEE INSURANCE COVERAGES. Hood Canal Adventures, Inc. shall obtain and keep in force during the terms of this Lease, policies of insurance as follows: a. Hood Canal Adventures, Inc. shall obtain and keep in force during the terms of this Lease, policies of insurance as follows: b. Worker's Compensation Insurance for employees and covered volunteers in an amount or amounts that are not less than the required statutory minimum(s) as established by the State of Washington. c. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence. d. General Commercial Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: e. Broad Form Property Damage, with no employee exclusion; Lease Agreement Hood Canal Adventures,Inc. 4 of 7 f. Personal Injury Liability, including extended bodily injury; g. Broad Form Contractual/Commercial Liability — including completed operations; h. Premises—Operations Liability(M&C); and, i. Blanket Contractual Liability. j. Excess or Umbrella Liability Insurance (Over Primary) of two million dollars ($2,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate, and shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be "pay on behalf," with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. 20. NO WAIVER OF COVENANTS: No conduct of a party shall constitute accord and satisfaction, unless contained in writing to such effect and signed by the parties. Any waiver by either party of any breach thereof by the other shall not be considered a waiver of any future similar breach. This Lease contains all the agreements between the parties; and there shall be no modification of the agreements contained herein except by written instrument. 21. SURRENDER OF PREMISES: Lessee agrees, upon termination of this Lease, to peacefully quit and surrender the premises without notice, leave the premises neat and clean and to deliver all keys to the premises to Lessor. If Lessor elects to require Lessee to remove alterations, additions or improvements made by Lessee, then Lessee shall restore the premises to their previous condition, less reasonable wear and tear. 22. BINDING ON HEIRS, SUCCESSORS AND ASSIGNS: The covenants and agreements of this Lease shall be binding upon the heirs, executors, administrators, and successors and assigns of both parties hereto, except as herein above provided. 23. USE: Lessee shall use the premises for the purpose of operating its business, Hood Canal Adventures, Inc. and for no other purposes, without written consent of Lessor. 24. NOTICE: Wherever in this lease written notices are to be given or made, they will be sent by United States mail to the address listed below unless a different address shall be designated in writing and delivered to the other party. LESSOR: Jefferson County Central Services P.O. Box 1220 Port Townsend, WA 98368 Lease Agreement Hood Canal Adventures,Inc. 5 of 7 LESSEE: Hood Canal Adventures, Inc. P.O. Box 11 Brinnon, WA 98320 SIGNATURES APPEAR ON THE NEXT PAGE Lease Agreement Hood Canal Adventures,Inc. 6 of 7 IN WITNESS WHEREOF,the parties hereto have hereunto subscribed their names. By: �� , ' 1�1 C 1.S4.nc.. f 14 I O.(12( I Title: C EO Date: 3 I.3Y,P0 , v c o,t 1/.7... . • -� ' COUNTYFOF JEFFERSON • 0 BO• ..!` ! ► MISSION MISSIONERS . , , <1",,..,-cm , . ; • . --''') 0101 .--k _ 3212 • ` � x ; ; ? 7 • I ert.n, Chair Date • y S' ..! `� v4, 1.ra' 1 \ ` 3/Z 20.E-c.. ' • , Kate De., mber Date \ ;' y Zc;I c+ Davis ul ivan, ember Date ATTEST: Approved as to form: (:),? /J r "f. 6(Iiyvl ��� /a'z ��zo Caroly Gallcgway bate 3/Z z0 Lv Philip C. Hunsucker Dafe / Chief Civil Deputy Prosecuting Attorney Lease Agreement Hood Canal Adventures,Inc. 7 of 7 ACCORD CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYYY) 3/13/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(Ies)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME: JIM R BELFORD JIM R BELFORD(23563) PHONE FAX 4707 S 19TH ST odcNo Exty 253-472-2932 (A/c,Not 253-472-3205 STE 120 AEss; JIM.BELFORD©COUNTRYFINANCIAL.COM TACOMA,WA 98405-0000 INSURER(S)AFFORDING COVERAGE NAIL s NsuRER A: COUNTRY Mutual Insurance Company 20390 INSURED 7515085 INSURER B: KAYAK BRINNON,INC. INSURER C: PO BOX 11 BRINNON,WA 98320 INSURER D: INSURER E: NSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AOOL SUER POUCY EFF POUCY EXP LTR TYPE OF INSURANCE INSR MIND, POLICY NUMBER IMM/DD/YYYYI IMM/OOIYYYYI LIMITS GENERAL LIABILITY AM9300566 3/12/2020 3/12/2021 EACH OCCURRENCE $1,000,000 ✓ ✓ A COMMERCIAL GENERAL LIABILITY PREMISES SES(Ea occurrence) $50.000 CLAIMS-MADE ✓ OCCUR MED EXP(Any one person) $10,000 ✓ BUSINESSOWNERS PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000.000 GEM.AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 ✓l POLICY PE6 LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED — SCHEDULED BODILY INJURY(Per acddenl) $ AUTOS AUTOS HIRED AUTOS ` AUTOS PROPERTYct)DAMAGE S UMBRELLA UAB OCCUR EACH OCCURRENCE S EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTIONS S WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABI TY Y I N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ H yyeess desutbe uOF OPERATIONS PERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Addltlond Remarks Schedule,H more space Is required) ADDITIONAL INSURED(S): JEFFERSON COUNTY 1820 JEFFERSON STREET PORT TOWNSEND,WA 98368 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE JEFFERSON COUNTY THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1820 JEFFERSON STREET ACCORDANCE WITH THE POLICY PROVISIONS. PORT TOWNSEND,WA 98368 AUTHORIZED REPRESENTATIVE 1988-2010 A •-D C' ORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD �1s ACGRD CERTIFICATE OF LIABILITY INSURANCE DATE( D/YYYY) 05/01/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT N Seth Isch K&K Insurance Group,Inc. PHONE 877-783 1161 FAX No). 800-363-3694 1712 Magnavox Way titan- Fort Wayne IN 46804 ADDRESS: OandG@kandkinsuranoe.com PRODUCER CUSTOMER ID: INSURER(S)AFFORDING COVERAGE NAIC• INSURED INSURER A: Nationwide Mutual Insurance Company 23787 Kayak Brinnon/Hood Canal Adventures INSURER 8: P.O.BOX 11 INSURER C: Brinnon,WA 98320 A Member of the Sports,Leisure&Entertainment RPG INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: W01431290 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INBLTRR ADDL TYPE OF INSURANCEINSD INVDR POLICY NUMBER (gym (SD/EXP LIMITS A X COMMERCIAL GENERAL uAaILITY 6BRPA0000030311400 05/10/2019 05/10/2020 EACH OCCURRENCE $1,000,000 ciit t`s- OCCUR 12:01 AM EDT 12:01 AM DAMAGE TO RENTED $300,000 MADE X PREMISES(Ea Occurrence) MED EXP(Any one person) EXCLUDED PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $1,000,000^ POLICY I Pr o- n LOC PROFESSIONAL LIABILITY X OTHER: MEMBER LEGAL LIAB TO PARTICIPANTS AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) —OWNED AUTOS —SCHEDULED BODILY INJURY(Per accident) ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) NOT PROVIDED WHILE IN HAWAII UMBRELLAUAB OCCUR EACH OCCURRENCE EXCESS LIAR CLAIMS-MADE AGGREGATE DED I l RETENTION WORKERS COMPENSATION AND N/A PER I I OTHER EMPLOYERS'LIABILITY _STATUTE ANY PROPRIETOR/PARTNER/ Y/N E.L.EACH ACCIDENT EXECUTIVE OFFICER/MEMBER EXCLUDED?(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE H yea,describe under DESCRIPTION E.L DISEASE-POLICY UMR OF OPERATIONS baba MEDICAL PAYMENTS FOR PARTICIPANTS PRIMARY MEDICAL EXCESS MEDICAL DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Eco Tours,Fishing(non-guided),Kayak/Canoe/Raft/Tube/Paddle&Surf Board Rental Operations Class I,II,III rivers,flatwater(non-guided/guided), Paddling/Paddleboarding(includes stand-up paddleboarding) CERTIFICATE HOLDER CANCELLATION Evidence of Coverage SHOULD ANY OF THE ABOVE D'SCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Coverage is only extended to U.S.events and activities. "NOTICE TO TEXAS INSUREDS:The Insurer for the purchasing group may not be subject to all the insurance laws and regulations of the State of Texas ACORD 25(2016/03) ®1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered mantra of ACORD COUNTRY ---- 14ANC Temporary Auto Insurance Card State: WA • COUNTRY Mutual Insurance Company NAIC 20990 P.O. Box 2100, Bloomington, IL 61702-2100 Not valid for more than 60 days from Eff.date. Insured: KAYAK BRINNON,INC. VIN: JTEBU11F78K047270 Policy No:AV 9300570 Year. 2008 Eft,Date: 03/12/2020 Make: TOYOTA Exp.Date:03/12/2021 Model:FJ CRUISER Coverage meets the limits required by state law, Law requires evidence of insurance be carried in the vehicle at all times. Examine your policy exclusions carefully.This form does not constitute any part of your insurance policy. COUNTRY 1-866-COUNTRY(1-866-268-6879) www.countryfinancial.com 100167-11-201907 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners Philip Morley,County Administrator FROM: Mark McCauley,Central Services Director DATE: March 2,2020 SUBJECT: Request for Board of County Commissioners approval to enter into a lease agreement with Hood Canal Adventures,Inc.for use of the office suite at the south end of the Brinnon Community Center STATEMENT OF ISSUE: Christina Maloney of Hood Canal Adventures, Inc. approached the county to ask if the county would be interested in leasing vacant office space located on the north and south ends of the Brinnon Community Center located at 306144,Highway 101, Brinnon WA 98320. In the November 12,2019 Board meeting the Board of County Commissioners approved a hearing notice regarding leasing the space described above and authorized the issuance of a request for proposals from potential lessees. In a public hearing on December 9, 2019 the Board of County Commissioners approved leasing the space described above. The county received one proposal from Hood Canal Adventures, Inc. ANALYSIS: The attached lease agreement will enable Hood Canal Adventures, Inc. to occupy the space and set up shop. Rent for the entire term of the lease is$561 per month,plus 12.84% leasehold excise tax. FISCAL IMPACT: The lease will generate at least$561 in rental revenue for the county, of which 50% is payable to OlyCAP pursuant to the 2020-2022 agreement with OlyCAP to manage the county's community centers. RECOMMENDATION: That the Board of County Commissioners approve the attached lease with Hood Canal Adventures, Inc. REVIEWED BY: flip Morley, ou ty Administrator Date CONTRACT REVIEW FORM CONTRACT WITH: Hood Canal Adventures,Inc. TRACKING NO.: (Contractor/Consultant) CONTRACT FOR: Office space- Brinnon Community Center TERM: One year COUNTY DEPARTMENT: Central Services "b Jam„ h y y, 'ixsr_ ... For More Information Contact: Mark McCauley,Director, Central Services Contact Phone #: 360-385-9130 rprtitiL [B 28 20z(� RETURN TO: Mark McCauley RETURN BY: As sooi (�°j y (Person in Department) artment) `0 l �° N T f: a ��w a�� AMOUNT: $561 rent/month PROCESS: Eli rom Bid Process ❑ Consultant Selection Process Revenue $561/month ❑ Cooperative Purchase Expenditure $280.50/month ❑ Competitive Sealed Bid Matching funds Required ❑ Small Works Roster Source(s) of Matching Funds ❑ Vendor List Bid O RFP or RFQ ❑ Other Step 1 : REVIEW BY RISK AGEME Review by: .,/ Date Reviewed: 02/� /r2 Q o2 a Er APPROVED FORM ❑ Returned for revision(See Comments) Comments Step 2: REVIEW BY PAtOSE G ATTORNEY Review by: V C Philip C. Hunsucker Date Reviewed: Z Chief Civil Deputy Prosecuting Attorney APPROVED AS TO FORM R turned for revision(See Comments) Comments Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.) CONTRACT REVIEW FORM CONTRACT WITH: Hood Canal Adventures, Inc. TRACKING NO.: (Contractor/Consultant) CONTRACT FOR: Office space-Brinnon Community Center TERM: Thru 6-30-2021 COUNTY DEPARTMENT: Central Services For More Information Contact: Mark McCauley,Director,Central Services Contact Phone #: 360-385-9130 RETURN TO: Mark McCauley RETURN BY: As soon as possible (Person in Department) (Date) AMOUNT: $577.83 rent/month PROCESS: 0 Exempt from Bid Process ❑ Consultant Selection Process Revenue $577.83/month ❑ Cooperative Purchase Expenditure $288.92/month ❑ Competitive Sealed Bid Matching funds Required ❑ Small Works Roster Source(s)of Matching Funds ❑ Vendor List Bid ❑ RFPorRFQ ❑ Other Step 1: REVIEW BY RISK MANAGEMENT Review by: Date Reviewed: ❑ APPROVED FORM ❑ Returned for revision(See Comments) Comments Step 2: REVIEW BY PROS ELUTING ATTORNEY Review by: 0 C Philip C. Hunsucker Date Reviewed: 3/4/2021 Chief Civil Deputy Prosecuting Attorney ❑� APPROVED AS TO FORM ❑ Returned for revision(See Comments) Comments Contract extension only. Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.) Co Mv�, Board of County Commissioners 4w1 coU o 1820 Jefferson Street 0 474 ,� PO Box 1220 Port Townsend WA 98368 keys, 4.0 Kate Dean,District 1 David Sullivan,District 2 Greg Brotherton,District 3 PIING March 5,2020 Hood Canal Adventures, Inc. Attn:Christina Maloney P.O. Box 11 Brinnon,WA 98320 Re: AGREEMENT re: Lease for use of the office suite at the south end of the Brinnon Community Center; In the Amount of$561 per month plus 12.84%leasehold excise tax; Jefferson County Central Services;Hood Canal Adventures, Inc. Dear Ms. Maloney, Enclosed is the Original Contract re: AGREEMENT re: Lease for use of the office suite at the south end of the Brinnon Community Center;In the Amount of$561 per month plus 12.84% leasehold excise tax;Jefferson County Central Services; Hood Canal Adventures, Inc. Please sign the Original. Keep a copy for your own records and please return the signed Original to the following address: Jefferson County Commissioners Office Attn:Julie Shannon PO Box 1220 Port Townsend,WA. 98368 Please contact our office if you have any questions. Thank you, Julie annon Executive Secretary II Jefferson County Commissioners Office 36o 385 9100 jshannon@co.jefferson.wa.us Enclosure Phone(360) 385-9100 Fax (360) 385-9382 jeffbocc@co.jefferson.wa.us o C)Mi1 Board of County Commissioners zs 7SON coy 1820 Jefferson Street m ti PO Box 1220 Port Townsend, WA 98368 %`sfll NCs�o Kate Dean,District 1 Heidi Eisenhour,District 2 Greg Brotherton,District 3 March 9,2021 Hood Canal Adventures, Inc. Attn:Christina Maloney PO Box 11 Brinnon,WA. 9832o Re: LEASE AGREEMENT,Amendment No.1 re:Three(3)Month Extension for Use of the Office Suite at the South End of the Brinnon Community Center;In the Amount of$577.83 per month; Jefferson County Central Services;Hood Canal Adventures,Inc. Dear Ms.Maloney, Enclosed are 2 Originals re: LEASE AGREEMENT,Amendment No.1 re:Three(3)Month Extension for Use of the Office Suite at the South End of the Brinnon Community Center;In the Amount of $577.83 per month;Jefferson County Central Services;Hood Canal Adventures,Inc. Please sign both Originals. Keep one for your own records and please return the other signed Original to the following address: Jefferson County Commissioners Office Attn:Julie Shannon PO Box 1220 Port Townsend,WA. 98368 Please contact our office if you have any questions. li Th{ k you,_ lam. 1 %kr uli Shannon Executive Secretary II Jefferson County Commissioners Office 36o 385 9100 jshannon@co.jefferson.wa.us Enclosure Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@cojefferson.wa.us rN Board of County Commissioners 7ONco j c 1820 Jefferson Street oQ A PO Box 1220 ca Port Townsend, WA 98368 Kate Dean,District 1 Heidi Eisenhour,District 2 GregBrotherton,District 3 '1` 11-1NG`c March 31, 2021 Hood Canal Adventures,Inc. Attn: Christina Maloney PO Box 11 Brinnon,WA.98320 Re: LEASE AGREEMENT,Amendment No. 1 re: Three(3) Month Extension for Use of the Office Suite at the South End of the Brinnon Community Center; In the Amount of$577.83 per month;Jefferson County Central Services; Hood Canal Adventures,Inc. Dear Ms. Maloney, The Hood Canal Adventures, Inc. shall obtain insurance as outlined in the terms of the Agreement and provide a copy to this office. My records show your insurance per the original agreement expired on 3-12-21. Please provide an updated copy to this office. Jefferson County Commissioners Office Attn:Adiel McKnight PO Box 1220 Port Townsend,WA. 98368 afmcknight@co.jefferson.wa.us Thank you for your time in this matter. Please contact our office if you have any questions at 360-385-9102. Sincerely, Adiel fight Executive Assistant Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@co.jefferson.wa.us C'a At ti5 __..�.., PROWEST-01 ANDJAI ACORO DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 3/26/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Janyce Andress First National Insurance Services PHONE FAX P.O.Box 520 (A/C,No,Ext):(218)675-3454 (A/c,No)_(218)547-4721 Walker,MN 56484 E-MAIL ' ce fninorth.com ADDRESS:1anY @ INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Secura 22543 INSURED INSURER B:The Hartford SCIC 29424 Pro-West&Associates, Inc. INSURER C: PO Box 812 INSURER D: Walker,MN 56484 - INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD IMM/DD/YYYY) IMM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR X BP2067931 4/3/2021 4/3/2022 PREMISES a oceu encel $ 100,000 MED EXP(Any one person)_ $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 JECT 2,000,000 X POLICY LOC PRODUCTS-COMP/OP AGG $ OTHER: $ A COMBINED SINGLE LIMIT 1,000,000 AUTOMOBILE LIABILITY (Ea accident) _ $ X ANY AUTO A3144607 4/3/2021 4/3/2022 BODILY INJURY(Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILYINJURYJer accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $_ $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000,000 EXCESS LIAB CLAIMS-MADE CU3134366 4/3/2021 4/3/2022 AGGREGATE _ _ _ $ 4,000,000 DED X RETENTION$ 10,000 Pers&Adv Inj $ 4,000,000 B WORKERS COMPENSATION X PERTU TE I_X i OTHER - AND EMPLOYERS'LIABILITY Y/N 41 WECAD2ERO 6/30/2020 6/30/2021 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT -$ OFFICER/MEMBER EXCLUDED? N/A - (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 It yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Design of Computer Programs for Engineering CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Jefferson CountyCentral Services GIS THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1820 Jefferson Street Port Townsend,WA 96368 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD