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JEFFERSON COUNTY GRANT AGREEMENT TO PROVIDE EMERGENCY
ASSISTANCE AS A RESULT OF THE COVID-19 PANDEMIC
This Grant Agreement to Provide Emergency Assistance as a Result of the COVID-19 Pandemic
("Agreement") by and between Jefferson County, a Washington political subdivision (County),
and Good Man Sanitation (Good Man or Grantee).
WHEREAS, on February 29, 2020, Governor Jay Inslee declared a State of Emergency in
all Counties in Washington State to due to the public health emergency caused by the COVID-19
virus; and
WHEREAS, on March 10, 2020, the Jefferson County Health Officer issued a Public
Health Order to control and prevent the spread of the COVID-19 virus; and
WHEREAS, on March 11, 2020, the World Health Organization declared the outbreak of
COVID-19 to be a pandemic; and
WHEREAS, on March 13, 2020, the President of the United States declared the COVID-
19 outbreak a national emergency; and
WHEREAS, on March 16, 2020,the Jefferson County Board of Commissioners approved
a Declaration of Emergency in Jefferson County due to the COVID-19 pandemic in Resolution
12-20, stating in part that "human life may be threatened and the local economy disrupted as a
result of this unprecedented pandemic, and immediate extraordinary action must be taken to
respond to this crisis and mitigate its impacts," and further stating "Jefferson County is authorized
to exercise such other actions authorized by state law during a state of emergency as may be
necessary to combat this emergency;" and
WHEREAS, on March 19, 2020, the Port Townsend City Council approved a Declaration
of Emergency due to the COVID-19 pandemic.
WHEREAS,on March 23,2020,Governor Jay Inslee signed Proclamation 20-25 declaring
that a State of Emergency continues to exist in all Counties in Washington State due to COVID-
19; and that his prior proclamations are amended and superseded by a Proclamation to impose a
Stay Home — Stay Healthy Order throughout Washington State, which prohibits all people in
Washington State from leaving their homes or participating in social, spiritual and recreational
gatherings of any kind regardless of the number of participants, and all non-essential businesses in
Washington State from conducting business, within the limitations provided in Proclamation 20-
25; and
WHEREAS, Proclamation 20-25 has been amended several times, with the most recent
amendment occurring on November 15, 2020 in Proclamation 20-25.12, which renamed
Proclamation 20-25 et seq. "Healthy Washington—Roadmap to Recovery;" and
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WHEREAS, Proclamation 20-25.12 makes clear that restrictions in prior proclamations
continue to apply, except as amended in Proclamation 20-25.12, which makes clear that
Proclamation 20-25 et seq. remain in effect until rescinded,and requires people to wear face masks
both while at work and while not at work; and
WHEREAS, as a result of the continued worldwide spread of COVID-19, its significant
progression in Washington State, and the high risk it poses to our most vulnerable populations,
Governor Jay Inslee subsequently issued amendatory Proclamations 20-05 through 20-71, 20-74
and 20-84.1, 21-01, and exercising his emergency powers under RCW 43.06.220 by prohibiting
certain activities and waiving and suspending specified laws and regulations; and
WHEREAS, Health professionals and epidemiological modeling experts advise that
Washington is still in a state of COVID-19 outbreak; and
WHEREAS, the COVID-19 pandemic is both a health emergency and a financial
emergency, resulting in the worst global economic crisis since the Great Depression; and
WHEREAS, as a result of the COVID-19 financial emergency, the largest economic
stimulus legislation in American history, a $2 trillion package in Section 601(a) of the Social
Security Act, as amended by Section 5001 of the Coronavirus Aid, Relief, and Economic Security
Act, called the CARES Act, was signed into law on March 27, 2020; and
WHEREAS, in May 2020, Governor Jay Inslee announced that the State of Washington
would award $300 million of State's CARES Act Coronavirus Relief Fund (CRF) funding to
reimburse local governments for eligible COVID-19 costs and economic support in connection
with the COVID-19 public health emergency; and
WHEREAS, on August 31, 2020, Governor Inslee announced that Washington State was
awarding an additional $125 million of CARES Act CRF funding to local governments for the
same purposes; and
WHEREAS,the City of Port Townsend has been awarded up to $144,150 from the State's
additional CRF award, which the City intends to receive by submitting an invoice to the State for
the City's prior eligible expenditures, thereby freeing up City general fund moneys which the City
wishes to deploy to address the COVID-19 public health emergency; and
WHEREAS, Jefferson County has been awarded up to $638,000 from the State's
additional CRF award, which the County intends to receive by submitting an invoice to the State
for the County's prior eligible expenditures; and after combining those funds with available funds
from the County's first CARES Act CRF award, and after reimbursing the County for its own
direct eligible COVID-19 costs, makes available an estimated $633,515 of County general fund
moneys which the County plans to deploy to address the COVID-19 public health emergency; and
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WHEREAS, on June 17, 2020, the City of Port Townsend, Jefferson County, the Port of
Port Townsend, and Jefferson County Public Utility District Number 1 established the
Intergovernmental Collaborative Group and the Intergovernmental Coordinating Committee to
establish a Recovery and Resiliency Plan with six community groups each responsible for one
focus area: culture and events; economy and jobs; children and families; human services; food
system resiliency; and broadband; and
WHEREAS, each of the Intergovernmental Collaborative Group community groups
submitted proposals to benefit all residents of Jefferson County expending local funds, made
available by CARES Act CRF reimbursement of County and City costs; and
WHEREAS, on September 16, 2020, the Intergovernmental Collaborative Group agreed
that the additional funds available by the City of Port Townsend and Jefferson County are best
used as a joint resource to support all the residents of Jefferson County; and
WHEREAS, the Jefferson County Board of Commissioners ranked the community group
proposals considering the input of the Intergovernmental Collaborative Group; and on September
23, 2020 identified 30 projects for funding for a combined total of up to $777,665, subject to
adjusting amounts based on time of eligibility, updated information from the grantees and sub-
grantees, city funding available, not to exceed the dollars available and revising scalable projects
as appropriate (PUD and Culture & Events Grants); and
WHEREAS, on November 9, 2020, the City of Port Townsend and Jefferson County
entered into an Interlocal Agreement committing to exclusive use a total of$777,665 of combined
City and County funds to help fund the 30 projects approved on September 23,to provide COVID-
19 community assistance in addressing the public health emergency and provide economic
assistance related to the pandemic, and
WHEREAS, spending local governments' funds to help the community respond to the
COVID-19 emergency with emergency public health assistance and economic assistance is a
fundamental purpose of government which also helps fulfill the public purposes articulated in the
CARES Act and Coronavirus Relief Fund; and
WHEREAS, the proposed uses will aid the economic recovery and public good of
Jefferson County following the economic downturn caused by the COVID-19 pandemic; and
WHEREAS, the Grantee was selected as a provider of community assistance in one or
more of the 30 approved projects; and
WHEREAS, the Grantee desires to complete a community assistance project that was one
of the 30 projects approved on September 23, 2020, and that was included in the November 9,
2020 Interlocal Agreement between the City and the County, and seeks funding assistance for
equipment, supplies, materials and labor for their project; and
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WHEREAS, Jefferson County desires to provide funding for the listed projects, as
necessary to combat the COVID-19 pandemic and recession, protecting the health and safety of
persons and property, and providing emergency assistance to the victims of such disaster; and
WHEREAS, RCW 38.52.070(2) grants to counties in which a disaster occurs, the power
to enter into contracts and incur obligations necessary to combat such disaster,protecting the health
and safety of persons and property, and providing emergency assistance to the victims of such
disaster; and
WHEREAS, the economic support provided to Grantee pursuant to this Agreement is
necessary and appropriate given the Grantee's critical role and ability to provide services to
community members in response to the COVID-19 public health emergency, and such assistance
represents an eligible use of county funds consistent with RCW 38.52.070(2).
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein by reference, and the terms and conditions set forth below, the parties agree as follows:
1. Effective Date and Term. The term of this Agreement shall commence when last
executed by the parties and remain in effect until December 31, 2023, except for submittal of
progress reports and a final report referenced in Section 3 and Section 10, due no later than January
31, 2025. The term may be extended by written amendment pursuant to Section 16 of this
Agreement. This Agreement may be terminated by the County before the end of term pursuant to
Section 5 of this Agreement. Eligible expenses incurred consistent with this Agreement starting
March 1, 2020 or thereafter, but prior to its execution, are hereby ratified
2. Project Designation and Scope of Work. Grantee commits to carry out its project
to provide sanitation services using porta potties and a restroom trailer for a variety of community
services, including COVID-safe outdoor gathering spaces and amenities in Port Townsend's
Uptown and Downtown historic districts; cultural events and non-profit community festivals; a
limited number of winter holiday events, a limited number of City and County events; and as it
may choose in support of the homeless population; in a manner compliant to federal, state and
local COVID-19 mandates and guidelines, as part of pandemic-emergency economic assistance,
consistent with the November 9, 2020 Interlocal Agreement and as detailed in Attachment A:
Scope of Work and Budget, attached to this Agreement and incorporated herein; all to provide
COVID-19 community assistance in addressing the public health emergency or to provide
economic assistance related to the pandemic.
3. Grant Payments. The Grantee shall be paid by the County for eligible expenses
under this Agreement as follows:
a. The County agrees to provide the Grantee a total sum not to exceed$38,858 for eligible
expenses upon execution of this Agreement and submittal of invoices approved by the
County showing purchase orders or receipts for eligible expenditures pursuant to this
Agreement including Attachment A: Scope of Work and Budget.
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b. The Grantee may submit invoices to the County once per month for eligible costs and
expenditures on the project. The Grantee will submit invoices and appropriate
supporting documentation such as purchase orders, records of supplies orders,
payments, vendor price quotes, or other documentation of eligible expenditures as
required by the County. This shall ensure the eligibility of the expenditures consistent
with this Agreement prior to payment. Upon review and approval of each submittal by
the County,payment will be made to the Grantee using the County's normal bill paying
process and cycle. Payment is also contingent on prior submittal of any due progress
reports required by Section 10 of this Agreement.
c. A final report and final project financial statement is due no later than January 31,2025.
The financial statement shall include an accounting of grant revenues and expenditures
under this Agreement.
The Grantee acknowledges that funds received from the County may be treated as taxable income,
when applicable.
4. Grantee's Use of Grant Funds. The Grantee shall ensure that all grant funds
expended are necessary to the listed project, and are eligible in accordance with the terms of this
Agreement, including Attachment A: Scope of Work and Budget.
5. Termination. The County may terminate this Agreement, for convenience or
otherwise and for no consideration or damages, upon 10 days prior written notice to the
Grantee.
In the event of any default by Grantee hereunder (including but not limited to failure to provide
the equipment for the intended purposes defined in this Agreement), upon written notice by the
County to Grantee with regard to failure to perform, Grantee shall have fourteen(14) days to cure
the default to the County's satisfaction, or if not cured, then the County shall be entitled, without
further notice or demand,to give notice of termination.
Upon termination, for default, Grantee shall reimburse the County for the difference calculated as
the actual grant funding provided minus the total value of actual in-kind consideration services
provided,if the value of the consideration is less than the grant. For purposes of determining "total
value of actual in-kind consideration," it shall be pursuant to the Grantee's reports pursuant to
Section 11 below, or a final report completed upon termination, it being understood that the values
set forth in the Budget Table of Attachment A are estimates only, and the actual value may be
higher.
6. Independent Contractor. Grantee and the County agree that Grantee is an
independent contractor with respect to the services provided pursuant to this agreement. Nothing
in this agreement shall be considered to create the relationship of employer and employee between
the parties hereto. Neither Grantee nor any employee of Grantee shall be entitled to any benefits
accorded County employees by virtue of the services provided under this agreement. The County
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shall not be responsible for withholding or otherwise deducting federal income tax or social
security or for contributing to the state industrial insurance program,otherwise assuming the duties
of an employer with respect to Grantee, or any employee of Grantee.
7. Indemnification. Grantee acknowledges that the designated project is the
Grantee's own project, and not the County's or the City of Port Townsend's. The Grantee
agrees to defend, indemnify and hold the County and the City of Port Townsend,their officers,
officials, employees, agents and volunteers harmless from and against any and all claims,
injuries, damages, losses or expenses including without limitation personal injury, bodily
injury, sickness, disease, or death, or damage to or destruction of property, which are alleged
or proven to be caused in whole or in part by an act or omission of the Grantee, its officers,
directors, employees, and/or agents relating to the Grantees' performance or failure to
perform under this Agreement. The section shall survive the expiration or termination of this
Agreement.
8. Insurance. Grantee shall obtain and keep in force during the terms of the
Agreement, policies of insurance as follows:
If and only if Grantee employs any person(s)in the status of employee or employees separate from
or in addition to any equity owners, sole proprietor, partners, owners or shareholders of Grantee,
Worker's Compensation Insurance in an amount or amounts that are not less than the required
statutory minimum(s) as established by the State of Washington or the state or province where
Grantee is located.
Commercial Automobile Liability Insurance providing bodily injury and property damage liability
coverage for all owned and non-owned vehicles assigned to or used in the performance of the work
for a combined single limit of not less than $1,000,000 each occurrence.
General Commercial Liability Insurance in an amount not less than a single limit of one million
dollars($1,000,000)per occurrence and an aggregate of not less than two(2)times the occurrence
amount($2,000,000.00 minimum) for bodily injury, including death and property damage, unless
a greater amount is specified in the contract specifications. The insurance coverage shall contain
no limitations on the scope of the protection provided and include the following minimum
coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
c. Broad Form Contractual/Commercial Liability—including completed operations;
d. Premises—Operations Liability (M&C);
d. Independent Contractors and subcontractors;
e. Blanket Contractual Liability.
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The County and the City of Port Townsend shall be named as an additional insured party under
both the Commercial Automobile Liability and the General Commercial Liability insurance.
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance;
• Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
Certificates of coverage as required by this section shall be delivered to the County within fifteen
(15) days of execution of this agreement.
Any deductibles or self-insured retention shall be declared to and approved by the County prior to
the approval of the contract by the County. At the option of the County, the insurer shall reduce
or eliminate deductibles or self-insured retention or Grantee shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
Grantee shall include all subcontractors as insured under its insurance policies or shall furnish
separate certificates and endorsements for each subcontractor. All insurance provisions for
subcontractors shall be subject to all of the requirements stated herein.
Failure of Grantee to take out and/or maintain any required insurance shall not relieve Grantee
from any liability under the Agreement, nor shall the insurance requirements be construed to
conflict with or otherwise limit the obligations concerning indemnification.
It is agreed by the parties that insurers shall have no right of recovery or subrogation against the
County(including its employees and other agents and agencies),it being the intention of the parties
that the insurance policies so affected shall protect both parties and be primary coverage for any
and all losses covered by the above described insurance. It is further agreed by the parties that
insurance companies issuing the policy or policies shall have no recourse against the County
(including its employees and other agents and agencies) for payment of any premiums or for
assessments under any form of policy. It is further agreed by the parties that any and all deductibles
in the above described insurance policies shall be assumed by and be at the sole risk of Grantee.
It is agreed by the parties that judgments for which the County may be liable, in excess of insured
amounts provided herein,or any portion thereof,may be withheld from payment due,or to become
due,to Grantee until such time as Grantee shall furnish additional security covering such judgment
as may be determined by the County.
The County reserves the right to request additional insurance on an individual basis for extra
hazardous contracts and specific service agreements.
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Any coverage for third party liability claims provided to the County by a "Risk Pool" created
pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance
Grantee must provide in order to comply with this Agreement.
If the proof of insurance or certificate indicating the County is an"additional insured"to a policy
obtained by Grantee refers to an endorsement (by number or name) but does not provide the full
text of that endorsement, then it shall be the obligation of Grantee to obtain the full text of that
endorsement and forward that full text to the County.
The County may, upon Grantee's failure to comply with all provisions of this contract relating to
insurance, withhold payment or compensation that would otherwise be due to Grantee.
9. Compliance with Laws. Guidelines. The Grantee shall comply with all
applicable federal, state, and local laws and all applicable requirements (including
certifications and audits), in carrying out the designated project and in performance of this
Agreement.
10. Limits on Use of Funding. The Grantee MAY NOT use the funding for the
following activities:
a. Any expense that would not be considered an eligible business expense by IRS
rules;
b. Political contributions;
c. Bonuses to owners or employees;
d. Charitable contributions;
e. Gifts or parties;
f. Draw or salary to owner that exceeded the amount that they were paid on a
weekly or monthly basis for the same period in 2019; or,
g. Pay down or pay off debt by more than required in underlying debt instrument.
11. Reports. Grantee shall provide the County a final project report and a financial
report about its project on or before January 31,2025, subject to County approval. The report shall
briefly describe the specific activities performed, identifying specific populations served (by
geographic region if available), specific programs created or utilized and include any known or
intended outcomes, results or community impacts. The financial report for each project shall
identify grant revenues received under this Agreement, as well as other revenues for the project;
list expenditure categories, quantities and unit & total costs; and shall calculate any grant fund
balance remaining.
In addition, Grantee shall provide the following progress reports subject to County approval (see
Phase definitions in Attachment A: Scope of Work and Budget):
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a. 30 days after Phase A Initial Service period of 90 or more days: Grantee will report on
Phase A, including:
(i) the number of days porta potties were in place for each tent gathering space, and
open to the public including the number and types of porta potties, and their
operating hours;
(ii) any available metrics on how heavily or lightly the porta potties were used by the
public at each tent location;
(iii) describe the types of challenges or problems encountered, their impacts, and how
the challenges or problems were mitigated; and,
(iv) summarize financial information from the start, through the end of Phase A,
including a summary of expenditures, and a breakdown of GRANTEE's "at-cost"
rate for events.
b. January 31, 2022: Year-end report for 2021: Grantee will report about activities in the
prior calendar year, including:
(i) A summary of sanitation services provided for Phase A activities; Phase B
Resumed Cultural Events and Community Festivals; Phase C Winter Holiday
Season; Phase D County- and City-sponsored events; and Phase E the homeless
population.
(ii) the number of events and days,number of porta potties or the restroom trailer were
provided and open to the public;
(iii) any available metrics on how heavily or lightly the porta potties were used by the
public;
(iv) describe the types of challenges or problems encountered, their impacts, and how
the challenges or problems were mitigated,
(v) summarize financial information for the preceding calendar year, such as but not
limited to: for Phases A, B, C, D and E, a summary of events serviced at 50% of
GRANTEE's regular rate(s); as well as the value of at-cost or below cost services
compared to GRANTEE'S regular market rates.
c. 30 days after Phase B's first round of Resumed Cultural Events and Community
Festivals is complete: Grantee will report on Phase B,the same types of information as
the year-end report for 2021, but restricted to Phase B for the entirety of Phase B.
d. January 31, 2023: Year-end report for 2022: Grantee will report about activities in the
prior calendar year, including the same types of information in the year-end report for
2021, for Phases B, C, D, and E, but also including similar information for Phase F
Subsequent Cultural Events/Festivals/Community Events.
e. January 31,2024: Year-end report for 2023: Grantee will report about activities in the
prior calendar year, including the same types of information in the year-end report for
2021, for Phases C, D, E and F.
f. January 31, 2025: Final Report:
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(i) Grantee will report about activities in the prior calendar year, including the same
types of information in the year-end report for 2021,for Phases C, D,E and F;and,
(ii) Grantee will provide a summary report covering all Phases including the In-Kind
consideration Grantee has provided for each phase, as well as the total In-Kind
consideration summed for all Phases.
12. Maintenance and Audit of Records. The Grantee shall maintain records, books,
documents, and other materials relevant to its performance under this Agreement for a period
of 6 years. These records shall be subject to inspection, review and audit by the County upon
reasonable notice. If it is determined during the course of the audit that the Grantee was
reimbursed for unallowable costs under this Agreement, the Grantee agrees to promptly
reimburse the County for such payments upon request.
13. Notices. Any notice desired or required to be given hereunder shall be in
writing,and shall be deemed received five (5) days after deposit with the U.S. Postal Service,
postage fully prepaid, certified mail, return receipt requested, and addressed to the party to
which it is intended at its last known address, or to such other person or address as either party
shall designate to the other from time to time in writing forwarded in like manner:
Grantee
Amanda Funaro, Principal Operations Officer
Good Man Sanitation
2495 Cape George Rd.
Port Townsend, WA 98368
360-385-7155
amanda@goodmansanitationinc.com
Jefferson County
Mark McCauley, Central Services Director
Jefferson County Courthouse
1820 Jefferson Street
Port Townsend, WA 98368
360-385-9100
MMcCauley@co.j efferson.wa.us
14. Improper Influence. Each party warrants that it did not and will not employ,
retain, or contract with any person or entity on a contingent compensation basis for the
purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees,
warrants, and represents that no gratuity whatsoever has been or will offered or conferred with
a view towards obtaining, maintaining, or extending this Agreement.
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15. Conflict of Interest. The elected and appointed officials and employees of the
parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of
interest.
16. Time. Time is of the essence in this Agreement.
17. Survival. The provisions of this Agreement that by their sense and purpose
should survive expiration or termination of this Agreement shall so survive. Those provisions
include without limitation Indemnification and Maintenance and Audit of Records.
18. Amendment. No amendment or modification to this Agreement will be
effective except by written amendment executed by both parries in the same manner as the
original Agreement.
19. Governing Law; Venue. This Agreement will be governed in all respects by the
laws of Washington state, both as to interpretation and performance, without regard to
conflicts of law or choice of law provisions. Any action arising out of or in connection with
this Agreement may be instituted and maintained only in a court of competent jurisdiction in
Jefferson County, Washington or as provided by RCW 36.01.050.
20. Non-Waiver. No failure on the part of the County to exercise, and no delay in
exercising, any right hereunder shall operate as a wavier thereof;nor shall any single or partial
exercise by the County of any right hereunder preclude any other or further exercise thereof
or the exercise of any other right. The remedies herein provided are cumulative and not
exclusive of any remedy available to the County at law or in equity.
21. Binding Effect. This Agreement shall be binding upon and inure to the benefit of
the parties hereto and their respective successors.
22. Assignment. Neither party shall assign or transfer any of its interests in or
obligations under this Agreement without the prior written consent of the other party.
23. Entire Agreement. This Agreement constitutes the entire agreement between
the County and the Grantee for the use of funds received under this Agreement and it
supersedes all prior or contemporaneous communications and proposals, whether electronic,
oral, or written between the parties with respect to this Agreement.
24. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or
confer any right, action, or benefit in, to, or on the part of any person or entity that is not a
party to this Agreement. This provision shall not limit any obligation which either party has
to the Washington State Department of Commerce of these grant funds, including the
obligation to provide access to records and cooperate with audits as provided in this
Agreement.
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25. Severability. In the event that one or more provisions of this Agreement shall be
determined to be invalid by any court of competent jurisdiction or agency having jurisdiction
thereof, the remainder of this Agreement shall remain in full force and effect and the invalid
provisions shall be deemed deleted.
26. Counterparts. This Agreement may be executed in counterparts, any of which
shall be deemed an original but all of which together shall constitute one and the same
instrument.
27. Authorization. Each party warrants to the other party, that the person executing
this Agreement on its behalf has the full power and authority to do so.
28. Public Records Act. Notwithstanding any provisions of this Agreement to the
contrary, to the extent any record, including any electronic, audio, paper or other media, is
required to be kept or indexed as a public record in accordance with the Washington Public
Records Act, Chapter 42.56 RCW (as may be amended), the Grantee agrees to maintain all
records constituting public records and to produce or assist the County in producing such
records, within the time frames and parameters set forth in state law. The Grantee also agrees
that upon receipt of any written public record request, Grantee shall,within two business days,
notify the County by providing a copy of the request per the notice provisions of this
Agreement.
IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last
date signed below.
JEFFERSON COUNTY,WASHINGTON GOOD MAN SANITATION (GRANTEE)
By the authority granted to the undersigned on
October 26, 2020 during the Board of County
Commissioners' Open Session
B c3'Sll2/ By: a./1--0 /3 4/
Philip orl y, DATE manda unaro DATE
County Administrator Principal Operations Officer
Approved as to form only:
By: March 31,2021
Philip C. Hunsucker DATE
Chief Civil Deputy Prosecuting Attorney
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ATTACHMENT A: SCOPE OF WORK & BUDGET
Background:
This Scope of Work and Budget were developed by Good Man and County, with extensive input
from the 2020 ICC Arts&Culture Committee and the City of Port Townsend,in coordination with
The Production Alliance under a separate County COVID grant, for the gathering spaces that the
sanitation services would accompany.
Project Overview
Good Man will use up to $38,858 in COVID emergency grant funds from County to support the
acquisition, operation, and maintenance of a four-unit-minimum restroom trailer, as well as the
use of regular and ADA accessible porta potties to serve COVID relief efforts. The use of the
restroom trailer is subject to its delivery and acceptance (see Trailer Timeline below), with other
equipment to be used to provide services until the restroom trailer is delivered and accepted. The
proposed project includes:
A. 2021: Sanitation to support local businesses during PHASE I of StrongerTowns'/The
Production Alliance's grant with the County. Good Man will provide sanitation appropriate
for the 90 days of two publicly accessible,COVID-safe outdoor gathering spaces and amenities
Stronger Towns/The Production Alliance are providing in Port Townsend's Uptown and
Downtown historic districts;
B. 2021,2022: Sanitation with 50%off of the at-cost rates for the 1st Round of Resumed Cultural
Events/Festivals/Community Events;
C. 2021, 2022, 2023: Sanitation at-cost for 3 weekends per year in the Winter Holiday Season in
downtown Port Townsend; or sanitation for other COVID Response of similar size;
D. 2021, 2022, 2023: Sanitation at 50% off of regular rates for County- and City-sponsored
events, where the cumulative value of rate reductions shall not exceed $5,400 total for the
entire three year period;
E. 2021 — 2024: tracking of rate subsidies off of regular rates that Good Man may provide for
sanitation for the homeless population; and
F. 2022 — 2024: tracking of rate subsidies off of regular rates that Good Man may provide for
sanitation for subsequent Cultural Events/Festivals/Community Events after Phase B, above.
Equipment: In collaboration with the ICC Arts & Culture Committee and the City of Port
Townsend, and The Production Alliance, Good Man has researched and vetted regional vendors
to identify which can deliver the highest-quality,affordable restroom trailer for this project,which
is tentatively identified as one Satellite Suites Commercial 4-Unit Trailer Model or equivalent.
Good Man shall have discretion over the brand/manufacturer, quantity, and cost of the restroom
trailer, provided the total grant cost does not exceed $38,858 for equipment, delivery, and
licensing, and the item meets the intended purposes under this Agreement.
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In addition, Good Man will provide use of Good Man's other portable restrooms (porta potties)as
needed for the Operations Plan below, including any necessary to meet ADA accessibility
requirements.
Operations Plan
Good Man will acquire the aforementioned equipment and shall manage it as property of Good
Man. Good Man will assume responsibility for:
• Insuring all equipment
• Scheduling and receiving of equipment
• Transporting, positioning, storing, and maintaining all equipment
• Servicing and cleaning of equipment,including replenishing supplies of hand sanitizer and
toilet paper
• Managing reservations and scheduling equipment use
• Assess reasonable fees as described in this Agreement, oversee billing and collection
• Report any necessary updates or project outcomes to funding source
Any event to be held by a third-party and requesting sanitation by Good Man pursuant to this
Agreement may require that party to obtain a Special Event Permit from the City or County, and
the party and Good Man shall adhere to the restrictions and rules of conduct dictated within such
permit.
Trailer Timeline: The restroom trailer is on back order and will be in place as soon as possible
after purchase, depending on manufacturer and distributor schedules.
Phase A - 2021: Initial Service Period of 90 Days or More of Outdoor Gathering Space to
Support Businesses Operating During the Pandemic,by providing porta potties and potentially the
restroom trailer for COVID-safe outdoor gathering space of tents and amenities in Port
Townsend's Uptown and Downtown historic districts in a manner compliant with federal, state
and local COVID requirements and guidelines. The Initial Service Period may be extended beyond
90 days, pursuant to the Grant Agreement of StrongerTowns/The Production Alliance with the
County.
Good Man will coordinate with the City of Port Townsend, StrongerTowns/The Production
Alliance, and Main Street in the number, types, scheduling and placement of the sanitation
facilities to service the needs of outdoor gathering spaces in two locations:
• Tent#1 - Tyler Street Plaza
• Tent#2 - Jefferson Community Center
Hours of Operation: Sanitation will at a minimum coincide with the operating hours of each
outdoor gathering space. It is anticipated that each outdoor space will be open to the public Sunday
through Thursday from 12 p.m. until 3 p.m. and Friday through Saturday from 3 p.m. until 7 p.m.,
but may vary, pursuant to the Grant Agreement of StrongerTowns/The Production Alliance with
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the County. Good Man will coordinate with StrongerTowns/The Production Alliance on daily
opening and closing of the sanitation facilities.
At the conclusion of Phase A, Good Man will remove all equipment from public property.
Phase B-2021-2022: 50% Subsidy of Sanitation for First Round of Resumed Cultural Events
and Community Festivals throughout East Jefferson County. Good Man recognizes that in
addition to the business assistance in Phase A, this COVID grant is intended to support the
recovery of the arts and culture sector from the impacts of the COVID pandemic, with associated
benefits throughout the economy Jefferson County.
Setup and operation of sanitation for approximately 17 or more events will be subsidized at 50%
below Good Man's regular rate in partial consideration for the grant support to purchase the
bathroom trailer;and is part of providing pandemic-related economic assistance to those non-profit
organizations by lowering the operating costs for this initial set of events.
A tentative list of Resumed Cultural Events & Community Festivals for Phase B is shown in
TABLE 1 on the next page.
Good Man will coordinate with StrongerTowns/The Production Alliance to support the COVID-
safe outdoor gathering spaces in theist Round of Resumed Cultural Events/Festivals/Community
Events, as well as other events selected by Good Man, by providing adequate sanitation services
at 50%below Good Man's regular rate. In servicing those gathering spaces and events, Good Man
shall provide appropriate numbers and types of porta potties (regular and ADA accessible) and/or
the restroom trailer.
TABLE 1
Tentative List& Timing of Cultural Events& Community Festivals
for Phase B Sanitation
1. PT Strange Brewfest-est to resume in January 2022
2. Girls'Night Out-est to resume in February 2022
3. Brinnon Loyalty Day Parade-est to resume in April 2022
4. Rhody Festival&Cake Picnic-est to resume in May 2022
5. Rhody Run est to resume in May 2022
6. Shrimpfest-est to resume in May 2022
7. Victorian Festival&Brass Screw Steampunk-est to resume in June 2022
8. 4th of July-est to resume in 2022
9. Hadlock Block Party-est to resume in August 2021 or 2022
10. County Fair—est to resume in August 2021 or 2022
11. All County Picnic-est to resume in August 2021 or 2022
12. Uptown Street Fair—est to resume in August 2021 or 2022
13. Plays in the Park(KCPT)—est to resume in August 2021 or 2022
14. Farm Tour-est to resume in September 2021
15. PT Film Festival -est to resume in September 2021
16. Wooden Boat Festival-est to resume in September 2021
17. Quilcene Fair&Parade-est to resume in September 2021
18. Kinetic Scupture Race-est to resume in October 2021
19. Ciderfest—est to resume in October 2021
20. Small Business Saturday-est to resume in November 2021
21. First Night-est to resume in December 2021
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Phase C-2021,2022,2023: Sanitation at-cost for 3 weekends per year in the Winter Holiday
Season in downtown Port Townsend; or sanitation for other COVID Response of similar
size. Good Man will coordinate with Port Townsend Main Street to offer and provide sanitation
for up to 3 Winter Holiday Season weekends per year in 2021, 2022, and 2023 at Good Man's
actual cost(which is less than Good Man's regular rate), should Main Street wish to order and pay
for the services. This may include appropriate numbers and types of porta potties (regular and
ADA accessible)and/or the restroom trailer. By mutual agreement of Good Man,Main Street,the
City of Port Townsend, and the County, alternate events in the community's recovery from the
COVID pandemic of similar size may be substituted, with appropriate payment arrangements
made for the reduced-cost service.
Phase D - 2021, 2022, 2023: Sanitation at 50% off of regular rates for County- and City-
sponsored events,where the cumulative value of rate reductions shall not exceed$5,400 total
for the entire three year period. Good Man will coordinate with Jefferson County and the City
of Port Townsend to provide sanitation for up to approximately two two-day events sponsored by
the County and approximately two two-day events sponsored by the City of Port Townsend, in
each year for 2021, 2022 and 2023, at 50%below Good Man's regular rate,paid by the County or
the City respectively This may include appropriate numbers and types of porta potties (regular
and ADA accessible) and/or the restroom trailer. However the total value of this discount shall
not exceed $5,400 total over the entire three-year period.
Phase E - 2021 — 2024: tracking of rate subsidies off of regular rates that Good Man may
provide for sanitation for the homeless population. Good Man typically chooses to provide
some sanitation services to support the homeless population at reduced cost below regular rates to
a sponsoring organization. During the four-year period of 2021-2024, Good Man will track and
report these services provided for the homeless population and the value of the rate subsidies.
Phase F - 2022 — 2024: tracking of rate subsidies off of regular rates that Good Man may
provide for sanitation for subsequent Cultural Events/Festivals/Community Events after
Phase B, above. Good Man typically chooses to provide some sanitation services to support
Cultural Events/Festivals/Community Events at reduced cost below regular rates. After the
conclusion of Phase B above, in years 2022-2024, Good Man will track and report these services
provided to the organizations sponsoring the events, and the value of the rate subsidies.
Project Budget
A project budget is shown in the Budget Table on the next page. The County will provide the
Grantee a total COVID grant sum not to exceed $38,858 for the purchase, delivery and licensing
of a 4-unit restroom trailer for this project, which is tentatively identified as a Satellite Suites
Commercial 4-Unit Trailer Model or equivalent upon execution of this Agreement and submittal
of invoices approved by the County showing purchase orders or receipts for eligible expenditures
pursuant to this Agreement.
At the County's request, Good Man shall return to the County any advanced funds the County
determines were not used for eligible expenses.
16 of 17
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CONTRACT REVIEW FORM
CONTRACT WITH: Good Man Sanitation TRACKING NO.:
(Contractor/Consultant)
CONTRACT FOR: Sanitation Services with in Jefferson County TERM: 12/31/2023
RECEIVED
COUNTY DEPARTMENT: County Administrator
For More information Contact: Philip Morley MAR 3 1 2021
Contact Phone #: 102
JEFFERSON COUNTY
RETURN TO: Adiel McKnight RETURN BY: ASAP COMMISSIONERS
(Person in Department) (Date)
AMOUNT: $38,858 PROCESS: % Exempt from Bid Process—C - ,
❑ Consultant Selection Process
Revenue ❑ Cooperative Purchase
Expenditure E Competitive Sealed Bid
Matching funds Required ❑ Small Works Roster
Source(s)of Matching Funds ❑ Vendor List Bid
❑ RFP or RFQ
❑ Other
Step 1 : REVIEW BY- ! /
Review by: - -j 4 /2-1
-1 T
Date Reviewed• _ }
9APPROVED FORM ❑ Returned for revision(See Comments)
Comments
Step 2: REVIEW BY PROSECUTING ATTORNEY
Review by: ` Philip C. Hunsucker
Date Reviewed: March 31,2021 Chief Civil Deputy Prosecuting Attorney
® APPROVED AS TO FORM ❑ Returned for revision(See Comments)
Comments
Step 3: (If required)DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK
MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of
just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the
BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
�� CoNI� Board of County Commissioners
ON coefQ 1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
481IING'tO Kate Dean,District 1 Heidi Eisenhour,District 2 Greg Brotherton,District 3
March 31, 2021
Good Man Sanitation
Attn:Amanda Funaro
2495 Cape George Rd
Port Townsend,WA 98368
Re: LEASE AGREEMENT,Good Man Sanitation; Provide sanitation services to Jefferson
County locations
Dear Ms. Funaro,
Good Man Sanitation shall obtain insurance as outlined in the terms of this Agreement and provide
a copy to this office. Please forward a copy to this office at your earliest convenience.
Jefferson County Commissioners Office
Attn:Adiel McKnight
PO Box 1220
Port Townsend,WA.98368
afmcknight@co.jefferson.wa.us
Thank you for your time in this matter. Please contact our office if you have any questions at
360-385-9102.
Sincerely,
Adcglight
Executive Assistant
Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@co.jefferson.wa.us