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Home My WebLink AboutM032221 SON �. // '1 /IINcrc MINUTES Jefferson County Board of Commissioners Regular Meeting — March 22, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding marijuana zoning. • Comment regarding working from home and marijuana zoning. • Comment regarding noise coming from the Jefferson County Sportsmens Association(JCSA), and shooting outside of posted hours. • Comment regarding marijuana zoning. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 17-21 re: Construct Roads and Utilities on a Portion of Public Right of Way known as McKinley Street 2. AGREEMENT, Supplement No. 2 re: Thorndyke Road Culvert Replacement, M.P. 4.71, County Project No. 18020580; In the Amount of$8,937 for a Project total of$241,069; Jefferson County Public Works; KPFF Consulting Engineers 3. AGREEMENT re: Primary Database Software Support used by Financial and Operations Staff; No Dollar Amount, Extension of Support and Maintenance Only; Jefferson County Public Works; Valsoft Corporation, Inc. (Cascade Software) 4. AGREEMENT, Amendment No. 2 re: Reproductive Health Technical Assistance and Quality Improvement Services;No Dollar Amount; Jefferson County Public Health; Upstream USA, Inc. 5. AGREEMENT re: Coordinator for Proctor House; In the Amount of$165,385 for 2021, $320,574 for 2022 and $232,574 for 2023; Jefferson County Juvenile Services; Kelli Parcher Inc. 1 Commissioners Meeting Minutes of March 22, 2021 6. AGREEMENT re: 2021 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$14,200; Jefferson County Chamber of Commerce 7. AGREEMENT re: 2021 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$48,440; Jefferson County Historical Society 8. AGREEMENT re: 2021 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$28,840 Quilcene Historical Museum 9. AGREEMENT re: Application for Grant Funding Administrated by Mental Health Navigator; No Dollar Amount; Jefferson County Sheriff's Office; OpenLattis, Inc.; Washington Association of Sherriff's and Police Chiefs 10. AGREEMENT,Amendment No.1 re: Affordable Housing/Homelessness Grant Funding; Critical Home Repairs; Additional Amount of$20,000, for a Total Amount of$40,000; Jefferson County Central Services; Habitat for Humanity 11. AGREEMENT,Amendment No. 1 re: Night Monitoring for Temporary Residents Housed at the Jefferson County Fairgrounds; Additional Amount of$13,400 for a Project Total Amount of $26,000 Appropriated by Covid-19 Relief Funds; Jefferson County Central Services; Olympic Community Action Program(OlyCAP) 12. AGREEMENT,Amendment No. 2 re: Meal Services for Temporarily Housed Residents the Jefferson County Fairgrounds; Additional Amount of$26,350, for a Project Total Amount of $56,350 appropriated Covid-19 Relief Funds; Jefferson County Central Services; Bayside Housing and Services 13. AGREEMENT,Amendment No. 1 re: Supplies and Sundries for Temporarily Housed Residents the Jefferson County Fairgrounds; Additional Amount of$6,000, for a Project Total Amount of$10,800 appropriated Covid-19 Relief Funds; Jefferson County Central Services; Dove House 14. AGREEMENT,Amendment No. 1 re: 2020-2022 Community Services Funding from Federally Appropriated Covid-19 Relief Funds for Costs Associated with Housing the Homeless at the Fairgrounds during the Covid-19 Pandemic; Additional Amount of$15,000 for a Project Total of$25,000; Jefferson County Central Service; Jefferson County Fair Association 15. AGREEMENT re: Designating the Official County Newspaper of Public Record for Legal Notices; In the Amount of$8.00 per Column Inch; Jefferson County Administrator; Port Townsend-Jefferson County Leader 16. AGREEMENT,Amendment No._1 re: Castle Hill Parking Easement for Reciprocal Parking Access and Ingress and Egress;No Dollar Amount; Jefferson County Central Services; Fred Meyer Stores, Inc. D.B.A. Quality Food Centers; Castle Hill Associates 17. 2020 DIGITAL SUBMITTAL CERTIFICATION REPORTS re: Jefferson County Public Works; County Road Administration Board(CRAB) 18. MINUTES re: Regular Meeting of March 15, 2021 19. Payment of Jefferson County Vouchers/Warrants Dated March 15, 2021 Totaling $540,369.11 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 20. Payment of Jefferson County Payroll A/P Warrants Done by Payroll Dated March 12, 2021 Totaling $135,029.60 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. 2 Commissioners Meeting Minutes of March 22, 2021 WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:33 a.m. and reconvened at 10:42 a.m. with all three Commissioners present. PRESENTATION AND BRIEFING RE: 2020 Comprehensive Plan Amendments, Planning Commission Recommendation and Staff Report: Department of Community Development (DCD) Interim Planning Manager Austin Watkins and Planning Commission Chair Richard Hull were present for the briefing. Mr. Hull provided an overview of the Planning Commission process and recommendations. Interim Planning Manager Watkins gave a Power Point presentation on the following Dockets: MLA19-00019—Text amendments to marijuana related development regulations, MLA20- 00116—Text amendments to support sewering the Brinnon Limited Area of More Intensive Rural Development, MLA20-00102—Text amendments to support the Port Hadlock Urban Growth Area Sewer Facility Plan Update, and MLA20-00039— Seton site-specific rezone from RR1:10 to RR1:5, Parcel ID No. 001281002, located at Airport Cutoff Road(SR19) and Romans Road. Chair Dean delegated Chairing duties to Commissioner Brotherton in the event she may not arrive in time for the reconvening of the afternoon session. The meeting was recessed at 11:57 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • DISCUSSION re: Concept Paper and Process for Designating Jefferson County's Associate Development Organization (ADO); if needed Commissioner Eisenhour will work with the County Administrator on a Request for Proposals (RFP)process • ADDITIONAL BUSINESS: MOTION re: ICLEI Annual Membership: Commissioner Eisenhour moved to authorize the County to pay for the 2021 Annual ICLEI membership for the Climate Action Committee team and to bill the City of Port Townsend for half of the membership dues. Commissioner Brotherton seconded the motion which carried by a unanimous vote. • ADDITIONAL BUSINESS: MOTION re: Economic Impacts Analysis to Jefferson County on Reductions in Washington State Ferry Service Invoice: Commissioner Eisenhour moved to authorize the County to pay an invoice for$3,333 for an Economic Impact study. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The invoice will pay Jefferson County's portion of the bill. The City of Port Townsend and the Port of Port Townsend each paid the same amount. • ADDITIONAL BUSINESS: MOTION re: Kilmer Community Projects/Infrastructure List; After discussion, Commissioner Brotherton moved to authorize the Chair to work with the County Administrator to prepare letters to the Port of Port Townsend, Jefferson County PUD and the City of Port Townsend in support of their projects and send to Congressman Kilmer's Office. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. • Pfeiffer House Construction Project • Infrastructure list discussion 3 Commissioners Meeting Minutes of March 22, 2021 • ADDITIONAL BUSINESS: MOTION re: Letter to Puget Sound Partnership: Commissioner Eisenhour moved to have the Commissioners sign onto a Puget Sound Partnership Letter in support of Federal appropriation requests. Chair Dean seconded the motion which carried by a unanimous vote. • Quilcene Fair and Parade; Lodging Tax Advisory Committee (LTAC) upcoming request • Calendar Coordination • Legislative Update • Commissioner Briefing—Continued: The Commissioners continued reviewing meetings they attended and miscellaneous topics NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:45 p.m. until the next regular.meeting or special meeting as properly noticed. °.,.. JEFFERSON COUNTY ; BOA OF COMMISSIONERS SEAL f Ka e Dea 1 Chair 0,10111111■-- ATTESTS or troth Member ( 49 a t cam' 6 X t�tlu� arolyrt Gallaway, CM( eidi Eisenhour, Member Clerk of the Board 4