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Home My WebLink About042621_ca13 `V lif DRAFT �9.SNl tG�0~ MINUTES Jefferson County Board of Commissioners Special Meeting — April 15, 2021, 5:00 p.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Commissioner Heidi Eisenhour and Commissioner Greg Brotherton participated in the meeting remotely. Commissioner Eisenhour stated that she will be the Acting Chair of the meeting as Chair Kate Dean may be unable to attend. She called the meeting to order at the appointed time. Chair Dean was able to join the meeting around 6:30 p.m. PRESENTATION- Project Update by Department of Community Development (DCD) and Public Works Staff re: Port Hadlock Wastewater System: Public Works Director/County Engineer Monte Reinders and Sewer Project Manager Bob Wheeler gave a presentation regarding the Port Hadlock Wastewater System Project status update and answered questions posed by the Board. ADDRESSING WRITTEN QUESTIONS AND COMMENTS: Public Works staff addressed written comments from the public in attendance via the virtual meeting platform. They were unable to answer all of the comments and questions received during the meeting and stated all answers will be answered and posted to their newsletter. The public was provided information on how to sign up for the newsletter and where to address their questions regarding this project. PUBLIC COMMENT PERIOD: Members of the public in attendance provided comments and questions via the virtual meeting platform regarding the Port Hadlock Wastewater System Project. CLOSING REMARKS AND NEXT STEPS: The Commissioners thanked staff and the public for attending the meeting and provided closing remarks. Public Works Director/County Engineer Monte Reinders stated they will continue to strive to keep the public informed during this process. 1 DRAFT Commissioners Meeting Minutes of April 15, 2021 NOTICE OF ADJOURNMENT: Acting Chair Eisenhour adjourned the meeting at 7:06 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Clerk of the Board Heidi Eisenhour, Member 2 (,,,,,o, co ,,, ,,,.. DRAFT ,,, ,, 4 , .., ..... ' ... �-i'SFIINCiSO MINUTE S Jefferson County Board of Commissioners Regular Meeting — April 19, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding a Port Hadlock Sewer Project petition. • Comment regarding water availability in the Port Hadlock Sewer Project area. • Comment regarding noise coming from the Jefferson County Sportsmens Association. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Animal Control Code Update and Ordinance; Hearing Scheduled for Monday, May 3, 2021 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA(Virtual Meeting) 2. HEARING NOTICE re: Parks and Recreation Code Update and Ordinance; Hearing Scheduled for Monday, May 3, 2021 at 11:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) 3. AGREEMENT re: Provide Services to Individuals with Substance Abuse Disorders and/or Mental Health Issues; In the Amount of$64,000; Jefferson County Public Health; Gateway to Freedom 4. AGREEMENT re: Provide Services to Individuals with Substance Abuse Disorders and/or Mental Health Issues: In the Amount of$90,000; ($45,000 in 2021 and$45,000 in 2022); Jefferson County Public Health; Dove House 5. AGREEMENT re: Provide Services for Homeless Individuals with Substance Abuse Disorders and/or Mental Health Issues; In the Amount of$36,000; ($18,000 in 2021 and $18,000 in 2022); Jefferson County Public Health; Discovery Behavioral Healthcare 1 DRAF1:.. Commissioners Meeting Minutes of April 19, 2021 6. AGREEMENT re: Provide Services for Homeless Individuals with Substance Abuse Disorders and/or Mental Health Issues; In the Amount of$31,708.36; ($15,845.18 in 2021 and $15,854.18 in 2022); Jefferson County Public Health; Olympic Community Action Program (OlyCAP) 7. AGREEMENT re: Provide Mental Health Services for Young Children who have Suffered Trauma, Including Loss, Abuse,Neglect, and Exposure to Violence, Mental Illness, and Substance Abuse, (Along with Support and Education for their Parents/Caregivers); In the Amount of$158,000; ($79,000 in 2021 and $79,000 in 2022); Jefferson County Public Health; Jumping Mouse Children's Center 8. AGREEMENT re: Provide a Navigator for Individuals with Substance Abuse Disorders and/or Mental Health Issues; In the Amount of$110,000; ($55,000 in 2021 and $55,000 in 2022); Jefferson County Public Health; MCS Counseling Group, LLC. 9. AGREEMENT re: Amendment No. 1 re: Provide Behavioral Health Counseling to Children and Youth who are Affected by Mental Health Issues and Enrolled in the School Districts of Port Townsend, Chimacum, Quilcene and Brinnon; Additional Amount of$37,320 for a Total of $182,282.00; Jefferson County Public Health; MSC Counseling Group, LLC. 10. RECRUITMENT APPROVAL re: American Rescue Plan Financial Manager to Manage the 2021 American Rescue Plan Funds received in 2021 and 2022; Jefferson County Central Services 11. MINUTES re: Regular Meeting of April 12, 2021 and Special Meeting Minutes of April 12, 2021 (WSAC Virtual Assembly) 12. Payment of Jefferson County Vouchers/Warrants Dated April 12, 2021 Totaling $1,168,623.42 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 13. Payment of Jefferson County Payroll A/P Warrants Done by Payroll Dated April 9, 2021 Totaling$142,593.17 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, upcoming meetings and legislative updates. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:29 a.m. and reconvened at 10:36 a.m. with all three Commissioners present. HEARING re: First Quarter 2021 Budget Appropriations/Extensions; Various County Departments: Central Services Director Mark McCauley reviewed various County department requests for first quarter 2021 budget appropriations/extensions. The proposed budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. Pursuant to RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. Director McCauley noted that the Auditor's Office request will need to be amended to show a$3 increase due to interest, and that approval of the motion would need to include this modification. 2 DRAFI Commissioners Meeting Minutes of April 19, 2021 Commissioner Eisenhour and Commissioner Brotherton both stated that the Bayside Housing/Old Alcohol Plant budget request should be removed as it was not approved by the Lodging Tax Advisory Committee(LTAC). Director McCauley stated he will confirm if it will need to be removed from the budget appropriation list. Chair Dean opened the hearing for public testimony. Hearing no testimony, she closed the public hearing. Director McCauley stated that he reviewed the LTAC minutes and confirmed that the Bayside Housing/Old Alcohol Plant appropriation should not have been included on the list of budget appropriations and expenditures. He proposed a motion that would approve the supplementals, but with two adjustments: 1)Adding $3 to the Fund 103 request, bringing the total amount to $18,480; and 2) Striking the Bayside Housing/Old Alcohol Plant expenditure of$49,632 from the Fund 125 request. Commissioner Brotherton moved to approve RESOLUTION NO.21-21 re: The First Quarter Budget Appropriations/Extensions; Various County Departments, as amended by Director McCauley's explanation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. HEARING re: 2020 Comprehensive Plan Docket Proposals; Department of Community Development: Interim DCD Director Austin Watkins gave a presentation on the 2020 Comprehensive Plan Docket. He reviewed the timeline and the following docket items: MLA19-00019 re: Marijuana Development Regulations, MLA20-00116 re: Brinnon LAMIRD, MLA20-00102 re: Port Hadlock Sewer Project, and MLA20-00039 re: Specific rezone near Airport Cutoff Road. Chair Dean opened the hearing for public testimony. The following individual provided testimony: Darlene Schanfald. Hearing no further testimony, Chair Dean closed the public hearing. Interim Director Watkins proposed holding deliberations during the April 26, 2021 Board of County Commissioners meeting to allow time for the State to weigh in on the proposed amendments. He answered questions posed by the Board. DISCUSSION re: Recommendation for Award of Contract; Port Hadlock Reclamation Facility Membrane Bioreactor Equipment—Design, Fabrication and Installation Services; Jefferson County Public Works; Ovivo USA, LLC: Public Works Director/County Engineer Monte Reinders provided information regarding the process timeline and bids received on the Port Hadlock Reclamation Facility Membrane Bioreactor. He stated they would like to postpone a bid award recommendation until the April 26, 2021 Board of County Commissioners meeting so that staff can conduct further research. The recommendation for bid award will be discussed at a future meeting. The meeting was recessed at 12:05 p.m. and reconvened at 1:31 p.m. with Chair Dean and Commissioner Brotherton present. Chair Dean announced that Commissioner Eisenhour would be present during the Executive Session. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:15 p.m. Chair Dean announced that the Executive Session will be held from 1:31 p.m. to 2:15 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Central Services Director and Public Records Administrator regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:16 p.m. 3 DRAF. Commissioners Meeting Minutes of April 19, 2021 PRESENTATION re: Olympic National Forest Leaders and Sustainable Recreation Program: U.S. Department of Agriculture Olympic Forest Supervisor Kelly Lawrence provided information on the Olympic National Forest Leaders and Sustainable Recreation Program and answered questions posed by the Board. The meeting was recessed at 3:20 p.m. and reconvened at 3:28 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Review of items to discuss • Commissioners' Briefing Session—Continued • Calendar Coordination • Policy Management Group; Department of Emergency Management/Public Health vaccinations • Association Development Organization(ADO); potential pre-designation agreement • American Rescue Plan; new position being created to handle COVID-19 funding and contracts • Production Alliance; proposal to amend contract and funding uses • Department of Community Development; search for a new Director • Quarterly Elected Officials meeting; discuss the County Strategic Plan at the upcoming meeting • Detailed Work Program for 2021 and beyond; work in progress • Redistricting; upcoming Special Meeting to attend a training session on redistricting • Port Hadlock Sewer Project; next steps • Washington State Department of Natural Resources; upcoming hearing • Forest Service; meeting debrief and next steps • Workshop session topics • Intergovernmental Collaborative Group (ICG); upcoming meeting NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:31 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 4