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Home My WebLink About05-05-2021 PC Agenda PacketJefferson County Planning Commission MEETING AGENDA Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) Phone-in information located at the bottom of this agenda May 5, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Meeting 5:30pm Welcome (chair) and Overview Presentation • Call to Order/Roll Call • Approval of Agenda • Approval of previous Meeting Minutes • Planning Commissioner Updates • Director’s Update – Austin Watkins 5:35pm Observer Comment See Observer Comment Conduct, below. Regular Meeting Business • Discussion on potential docket items Eco-ADUs (Matt), Housing Advisory Committee (Cynthia), Forest Transition Overlay (David), Sea Level Rise/Climate Change (David) .................................................................................................. David Wayne Johnson 6:30pm Adjournment Thank you for coming and participating in your government at work! Observer Comment Conduct: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the observer comment period is … 1) An optional time period dedicated to listening to the public, not a question and answer session. The Planning Commission is not required to provide response; 2) Offered at the Chair’s discretion when there is time; 3) Not a public hearing – comments made during this time will not be part of any hearing record; 4) May be structured with a three-minute per person time limit. Virtual Meeting Phone-in Information: You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605 Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) February 17, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:32 pm Welcome (chair) and Overview Presentation • Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Unexcused Koan: Present Sircely: Present Smith: Present Richert: Present Hull: Present Nilssen: Present Llewelyn: Present • Approval of previous Meeting Minutes ▪ Minutes for 02-03-2021 were approved. 8 yays; 0 nays; 0 abstentions. ▪ Minutes for 02-10-2021 were approved. 7 yays; 0 nays; 1 abstention. Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 I move to approve 02-03-2021 minutes. Koan Smith 8 0 0 2 I move to approve 02-10-2021 minutes. Koan Smith 7 0 1 3 I would make a motion to adopt the text amendments to marijuana-related development regulations MLA19-00019 as revised. Koan Smith 6 1 1 4 Motion to amend Exhibits to Appendix 1 of the Staff Report for MLA2019-00019, 18.20.295 Subsection 3 for A, B, & C Nilssen Smith 7 0 1 5 I would make a motion to approve the text amendments MLA20- 00116 Brinnon Sewer Sircely Smith 8 0 0 6 I will make a motion to approve the MLA20-00102 text amendments for Port Hadlock Sewer Plan Nilssen Richert 8 0 0 7 I move to approve MLA20-00039 the Seton Rezone Richert Smith 8 0 0 8 I move to amend the PC recommendation to include the text that Austin just wrote for us – Koan Nilssen 6 2 0 Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) February 17, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us that the marijuana regulations may need future amendments 9 A motion to approve the staff suggested 2020 PC Docket Recommendation Transmittal Letter, as amended during deliberations. Nilssen Richert 8 0 0 10 A motion to Authorize the PC chair to work with DCD staff to make any necessary changes and edit to carry out the intent of the PC and to transmit this to the BoCC Richert Koan 8 0 0 Observer Comment The Chair opened the floor to public comment and no one spoke. Regular Business • Deliberations and Drafting Recommendations on 2020 Comp Plan Amendments ....................................................................... David Wayne Johnson, Austin Watkins 6:55 pm Adjournment • The next Planning Commission meeting is scheduled for 03/03/2021 at 5:30 pm virtually You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. These meeting minutes were approved this ____________ day of ___________________________, 2021. Richard Hull, Chair Nicole Allen, PC Secretary/DCD Office Coordinator Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) March 03, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:35 pm Welcome (chair) and Overview Presentation  Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Present Koan: Excused Sircely: Unexcused Smith: Present Richert: Present Hull: Present Nilssen: Present Llewelyn: Unexcused  Approval of previous Meeting Minutes  No minutes were presented Observer Comment The Chair opened the floor to public comment and no one spoke. Regular Business  2021 Comp Plan Amendment Cycle ......................................... David Wayne Johnson 6:26 pm Adjournment  The next Planning Commission meeting is scheduled for 04/07/2021 at 5:30 pm virtually You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. These meeting minutes were approved this ____________ day of ___________________________, 2021. Richard Hull, Chair Nicole Allen, PC Secretary/DCD Office Coordinator Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) April 07, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:30 pm Welcome (chair) and Overview Presentation  Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Present Koan: Present Sircely: Excused Smith: Present Richert: Unexcused Hull: Present Nilssen: Present Llewelyn: Unexcused  Approval of previous Meeting Minutes  No minutes were presented Observer Comment The Chair opened the floor to public comment and no one spoke. Regular Business  2021 Comp Plan Amendment Cycle ......................................... David Wayne Johnson 5:56 pm Adjournment  The next Planning Commission meeting is scheduled for 04/21/2021 at 5:30 pm virtually You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. These meeting minutes were approved this ____________ day of ___________________________, 2021. Richard Hull, Chair Nicole Allen, PC Secretary/DCD Office Coordinator P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) April 21, 2021 Public Hearing REGARDING THE 2021 PRELIMINARY DOCKET OF COMPREHENSIVE PLAN AMENDMENT PROPOSALS 5:32 pm Welcome (chair) and Overview Presentation  Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Unexcused Koan: Present Sircely: Present Smith: Present Richert: Present Hull: Present Nilssen: Excused Llewelyn: Present Hearing  Staff Report Presentation ............. David Wayne Johnson, Associate Planner DCD; Public Testimony The Chair opened the floor to public comment and 0 people provided oral public testimony and no previously emailed comments were received. Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 I move to recommend the green burial Comp Plan Amendment MLA21-00018 to be placed on the final docket. Llewellyn Richert 7 0 0 2 I move to authorize the Planning Commissioner Chair to work with DCD staff to draft a transmittal of the recommendation to the Board of County Commissioners on the final docket for the 2021 Comprehensive Plan Amendment Cycle. Koan Smith 7 0 0 6:07 pm Adjournment  The next Planning Commission meeting is scheduled for 05/05/2021 at 5:30 pm virtually You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. PLEASE NOTE: This Hearing was recorded live. The link to the recording is: http://test.co.jefferson.wa.us/weblinkexternal/0/edoc/2764804/PC%20Digital%2004-21-2021.mp4 These meeting minutes were approved this ____________ day of ___________________________, 2021. Richard Hull, Chair Nicole Allen, PC Secretary/DCD Office Coordinator JEFFERSON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street | Port Townsend, WA 98368 360-379-4450 | email: dcd@co.jefferson.wa.us http://www.co.jefferson.wa.us/260/Community-Development Page 1 of 4 Department of Community Development’s Review and Recommendation on the 2019 Comprehensive Plan Amendment Preliminary Docket TO: Jefferson County Board of Commissioners, County Administrator, Planning Commission, and Interested Parties FROM: Department of Community Development DATE: March 27, 2019 Under Chapter 18.45 of the Jefferson County Code (JCC), the Jefferson County Department of Community Development (DCD) annually accepts applications for formal site-specific Comprehensive Plan amendments (re- zones) and suggested text amendments to the Jefferson County Comprehensive Plan and Unified Development Code (UDC) for inclusion in the annual Comprehensive Plan amendment preliminary docket. DCD accepts applications for each cycle’s docket until March 1st. DCD received one formal site-specific amendment from a property owner and four suggested text amendments from the Jefferson County Planning Commission. All proposals were placed on the annual amendment cycle’s preliminary docket. Formal site-specific amendments are automatically included in the final docket. Chapter 18.45 of the JCC requires that the preliminary docket be reviewed by DCD, the Planning Commission, and the Jefferson County Board of County Commissioners (BoCC) prior to adoption of the final docket. During this process DCD reviews and recommends whether a suggested text amendment should be included in the final docket. Under JCC 18.45.060, DCD’s review and recommendation includes the following factors: a) Need; b) Urgency; c) Appropriateness; d) DCD staff capacity to substantively review and manage the suggested text amendments; and e) Anticipated DCD cost and budget for processing the suggested amendments. DCD’s review and recommendations are presented to the Planning Commission for their review of the preliminary docket and recommendation on the final docket, after a public hearing, to the Board of County Commissioners. If the Board of County Commissioners decides to adopt a final docket differing from the Planning Commission’s recommended final docket, the BoCC is required to hold a separate public hearing prior to the adoption of the final docket. Please see Figure 1 for a timeline of the preliminary to final docket. During this process, DCD continually reviews and recommends whether items should be placed on the final docket using the analysis above under JCC 18.45.060. Page 2 of 4 Figure 1 - Process and Proposed Timeline for Preliminary Docket to Final Docket Date Activity March 27, 2019 Staff distributes the Department of Community Development’s review and recommendation on the 2019 Comprehensive Plan amendment preliminary docket. April 3, 2019 Staff reviews preliminary docket with the Planning Commission. April 17, 2019 Planning Commission holds public hearing on suggested text amendments on the preliminary docket. May 1, 2019 Planning Commission prepares a report and recommendation to the BoCC on the preliminary docket. May 13, 2019* BoCC considers the preliminary docket, including the Staff’s and Planning Commission’s report and recommendations by the second regular BoCC meeting in May. July 1, 2019* Possible BoCC hearing on the preliminary docket if BoCC decides to modify the Planning Commission’s recommended preliminary docket. Hearing to be held no later than the first BoCC meeting in July. July 2019 BoCC adopts final docket consisting of suggested text amendments which the BoCC elects to consider and all formal site-specific amendments. *Scheduled as required by Chapter 18.45 JCC 2019 Formal Site-Specific Amendment (Automatically Included in the Final Docket) 1. MLA19-00013. Andrew and Sarah Wilke, 240 Sand Road, Parcel #00184004. Requests a rezone of their approximately 11-acre parcel from Rural Residential 1 dwelling per 10 acres (RR1:10) to Rural Residential 1 dwelling per 5 acres (RR1:5). 2019 Suggested Text Amendments 1. MLA19-00018. Jefferson County Planning Commission suggests an amendment to the Comprehensive Plan and UDC to rescind provisions of the Forest Transition Overlay (FTO). • Need: o This suggestion is not needed. Jefferson County must maintain the ability to grow in a sustainable manner. The existing FTO permits forest land in a highly limited manner to be converted to rural residential providing needed housing within Jefferson County. • Urgency: o The FTO has never been used. This proposal is likely not urgent. • Appropriateness: o This suggestion was identified as an action item in the Comprehensive Plan’s Natural Resource Element Action Plan. However, the FTO may permit additional residential lots within the county and act as a transition between forest lands and higher intensity uses. • DCD Staff Capacity: o DCD staff lacks the capacity to efficiently process this suggested amendment. • Cost: o Estimated level of effort: 20 hours o Estimated cost: $1,980.00 (20 hours @ $94 per hour and $100 in prorated administrative costs, such as printing and legal ads) Page 3 of 4 2. MLA19-00019. Jefferson County Planning Commission suggests a review and amendment of JCC 18.20.295 Recreational Marijuana addressing community concerns regarding land use issues experienced with recreational marijuana production in rural residential zones. • Need: o Review of these code sections is needed to address community concern over implementation of marijuana grow, production, and processing in rural residential zones. • Urgency: o This an urgent suggestion. This topic was identified during the periodic review and update of the Comprehensive Plan and Unified Development Code. Further, this topic has been raised by several community organizations and citizens. • Appropriateness: o This suggested amendment provides specific code updates; however, the proposed code updates may be limiting in nature. Multiple policy options exist to address community concerns not suggested by this amendment. The proposal requires substantial DCD staff time and resources. • DCD Staff Capacity: o DCD staff lacks the capacity to efficiently process this suggested amendment. • Cost: o Estimated level of effort: 72 hours o Estimated cost: $7,168.00 (72 hours @ $94 per hour and $400 in prorated administrative costs, such as printing and legal ads) 3. MLA19-00020. Jefferson County Planning Commission suggests development of new regulations using “Eco-ADU” as a method for permitting multiple Accessory Dwelling Units (ADUs) per parcel. The suggestion would allow the existing square footage of ADUs to be allotted over multiple ADUs per parcel when certain “eco” performance standards are met. • Need: o Innovative affordable housing options are needed to address housing affordability and homelessness within Jefferson County. • Urgency: o This an urgent suggestion. However, substantial compliance issues are noted. • Appropriateness: o This proposal touches on existing broad Comprehensive Plan goals. However, substantial compliance issues with Washington’s Growth Management Act are present. The suggestion, as drafted, has high implementation and monitoring costs, including a review board and appeal processes outside of existing code procedures. The suggestion requires substantial staff time and resources. • DCD Staff Capacity: o DCD staff lacks the capacity to efficiently process this suggested amendment. Page 4 of 4 • Cost: o Estimated level of effort: 184 hours o Estimated cost: $17,696.00 (184 hours @ $94 per hour and $400 in prorated administrative costs, such as printing and legal ads) 4. MLA19-00023. Jefferson County Planning Commission suggests an amendment to the Comprehensive Plan adding a priority work item to the Housing Element’s Action Plan to “convene a panel of citizens knowledgeable in the innovative technologies listed in Policy HS-P-2.3 to research and recommend a set of performance measures upon which to build a set of opt-in, very-low-impact and/or impact-positive standards for Jefferson County.” • Need: o Innovative affordable housing options are needed to address housing affordability and homelessness within Jefferson County. • Urgency: o This suggestion is not of high urgency as it does not substantively address identifiable policy issues relating to housing. • Appropriateness: o If docketed and implemented this suggestion likely involves DCD and outside agencies involvement to ensure compliance with complex laws and regulations, such as Washington’s Growth Management Act. There are more appropriate methods of increasing housing within Jefferson County. • DCD Staff Capacity: o DCD staff lacks the capacity to efficiently process this suggested amendment and lacks capacity to convene and manage an additional citizen panel. • Cost: o Estimated level of effort: 22 hours o Estimated cost: $2,168.00 (22 hours @ $94 per hour and $100 in prorated administrative costs, such as printing and legal ads) Department of Community Development Final Docket Recommendation DCD has extremely limited staff capacity for any additional suggested text amendments beyond the on-going and planned 2018 code updates including: Critical Areas Ordinance, Shoreline Master Program, Regulatory Reform updates, and Code Enforcement. Placement of any suggested text amendments on the final docket will likely result in significant increases in land use and building permitting processing times. If any suggested text amendments are docketed on the final docket, DCD requests supplemental budget authority to support the docket work. DCD estimates that the preliminary docket requires 298 staff hours and a supplemental budget of $29,012. As DCD relies on a combination of on-going general fund, project specific general fund, and grant dollars to support all long-range planning work, DCD’s existing budget cannot support any suggested text amendments without supplemental budget authority. DCD recommends against placing any suggested text amendments on the final docket.