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Home My WebLink AboutM042621 CC ti (.„. ., ,, „S'171N C;S-- MINUTES Jefferson County Board of Commissioners Regular Meeting — April 26, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She expressed condolences for the loss of Jamestown S'Klallam Tribal Member Kurt Grinnell. She also noted that the Lummi Tribe stopped in Port Townsend with a totem pole on their way to Washington D.C., and stated that the Port Hadlock Sewer Project is set to receive $20.175 Million from Washington State. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding beach access for waterfront homes in Jefferson County. The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding submitted public comments via email. • Comment regarding wearing a face mask. • Three comments regarding the 2020 Comprehensive Plan Update. • 20 comments regarding the Port Hadlock Sewer Project. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. Chair Dean continued to address Port Hadlock Sewer Project comments and concerns later in the meeting. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Leasing Land at the Jefferson County Fairgrounds located at 4907 Landes Street in Port Townsend, Washington for a Verizon Cellular Communications Tower; 1 Commissioners Meeting Minutes of April 26, 2021 Hearing Scheduled for Monday, May 17, 2021 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) 2. RESOLUTION NO. 22-21 re: Reactivating FUND 304—HJC Park JUMP Playground; Central Services 3. RESOLUTION NO. 23-21 re: Create a County Project designated as Countywide Bridge Load Re-Rating; Public Works 4. AGREEMENT No.2019-20-JeffCo,Amendment No. 1 re:Nearshore Education& Outreach Programs; Reduction in Amount of-$5,202 and Extension of Time; Jefferson County Extension, Washington State University (WSU);Northwest Straits Marine Conservation Foundation 5. AGREEMENT re: Community Engagement- Task 5 Program for Clallam and Jefferson Counties Middle School Students; In the Amount of$39,172,92; Jefferson County Extension, Washington State University;North Olympic Salmon Coalition 6. AGREEMENT re: Beaver Activity Management around County Roads; In the Amount of $8,468.19; Public Works; United States Department of Agriculture 7. AGREEMENT re: SR 116 and Cedar Avenue Pedestrian/Bike Improvement, Project No. 1802057, County Road. No. 637109, HLP-S19(006), LA-9732; In the Amount of$29,764.88; Public Works; Clark Land Office, PLLC 8. AGREEMENT re: School Based Substance Use Prevention Mental Health Services; In the Amount of$7,000; Public Health; MCS Counseling Group, LLC. 9. AGREEMENT,Amendment No. 19 re: re: 2018-2021 Consolidated Contracts; Additional Amount of$280,882 for a Total Amount of$3,048,358; Public Health; Washington State Department of Health 10. AGREEMENT, Supplement No.3 re: Leadership and Team Development Training, Including Justice, Diversity, Equity and Inclusion Training; In an Amount not to exceed$11,865; Department of Community Development; Demarche Consulting Group—Linda Paralez 11. AGREEMENT,Amendment No. 1 re: Coordinator for Proctor House; Reduction in the Amount of$17,000; Juvenile Services; Kelli Parcher Inc. 12. AGREEMENT, Supplemental No. 2 re: Providing Interim Director Services to DCD while the County Recruits for a Permanent DCD Director;No Dollar Amount, Scope Change Only; Department of Community Development; Austin Watkins, Watkins Law, PLLC 13. MINUTES re: Special Meeting Minutes of April 15, 2021(Community Outreach) and Regular Meeting Minutes of April 19, 2021 14. Payment of Jefferson County Vouchers/Warrants Dated April 19, 2021 Totaling $661,185.38 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 15. Payment of Jefferson County Payroll Warrants Dated April 20, 2021 Totaling $76,251.60 and A/P Warrants Done by Payroll Dated April 20, 2021 Totaling $15,821.13 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) DISCUSSION re: Recommendation for Award of Contract; Port Hadlock Reclamation Facility Membrane Bioreactor Equipment—Design,Fabrication and Installation Services: Public Works Director/County Engineer Monte Reinders provided information on the process leading up to the recommendation for bid award. After discussion, Commissioner Brotherton moved to authorize the award of the contract to Ovivo USA, LLC and to allow Public Works to finalize a contract of execution with the bidder. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of April 26, 2021 PUBLIC COMMENT PERIOD—Continued: Chair Dean continued to address comments received during the Public Comment Period regarding the Port Hadlock Sewer Project. DELIBERATION re: Adopting Four Comprehensive Plan Amendments; Marijuana Related Development Regulations; Support Sewering the Brinnon Limited Area of More Intensive rural Development; Support the Port Hadlock UGA Sewer Facility Plan Update; Seton Site-Specific Rezone from RR1:10 to RR1:5, Parcel ID No. 001281002, Located at Airport Cutoff Road (SR19) and Romans Road: Interim Department of Community Development(DCD) Manager Austin Watkins reviewed the process leading up to the proposed four Comprehensive Plan amendments. After deliberations, Commissioner Eisenhour moved to adopt the four Comprehensive Plan Amendments contained in the 2020 docket. She then amended her motion to adopt ORDINANCE NO. 01-0426-21 re: Adopting the Four Comprehensive Plan Amendments contained in the 2020 Docket. Commissioner Brotherton seconded the amended motion which carried by a unanimous vote. The ordinance was approved at 10:55 a.m. DISCUSSION re: Update on Washington State University (WSU) Extension Staffing: WSU Director Cliff Moore discussed staffing issues in his department. After discussion, Commissioner Eisenhour moved to support the WSU Extension staffing plan as presented, and supporting the County's intent to include an additional $10,000 of ongoing support for Extension starting in 2022 in the County Budget and in our Memorandum of Agreement that the County executes with Extension and WSU. Commissioner Brotherton seconded the motion. After a brief discussion, Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. CONTINUED DISCUSSION re: Update on County Operations During COVID-19: County Administrator Philip Morley and Central Services Director Mark McCauley were present to discuss County operations during COVID-19. After discussion, Commissioner Brotherton moved to direct staff to take measures to implement the addition of walk-in services effective June 1, 2021, at the Courthouse, Castle Hill offices (Public Health, Department of Community Development(DCD) and Public Works) and possibly the Sheriff's Office Lobby, subject to strict capacity screening, and in compliance with all State requirements,while recognizing that the June 1st date may be postponed if COVID-19 trends make that advisable. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, upcoming meetings and legislative updates. EXECUTIVE SESSION: An Executive Session was scheduled from 11:40 a.m. to 11:55 a.m. Chair Dean announced that the Executive Session will be held from 11:40 a.m. to 11:55 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 11:55 a.m. The meeting was recessed at 11:56 a.m. and reconvened at 12:02 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:10 p.m. and reconvened at 1:30 p.m. All three Commissioners were present for the afternoon session. 3 Commissioners Meeting Minutes of April 26, 2021 EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 3:00 p.m. Chair Dean announced that the Executive Session will be held from 1:31 p.m. to 2:55 p.m. with the Chief Civil Deputy Prosecuting Attorney, Prosecuting Attorney and Human Resources Manager to Review the Performance of a Public Employee exemption RCW 42.30.110(1)(g) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:57 p.m. WORKSHOP re: Discussion on Entheogens: The Commissioners listened to a presentation on entheogens from the following individuals: Port Townsend Psychedelic Society member Erin Reading, Dr. Sunil Aggarwal, Todd Youngs, and Larry Norris, PhD. The following Jefferson County staff were present: County Administrator Philip Morley, Prosecuting Attorney James Kennedy, Sheriff Joe Nole, Public Health Officer Thomas Locke, Central Services Director Mark McCauley, WSU Director Cliff Moore. Others present were: City of Port Townsend Mayor/Councilmember Michelle Sandoval, Councilmember Ariel Speser, and City Manager John Mauro. All participated in discussion. DISCUSSION re: Proposed Department of Natural Resources (DNR) Land Transaction—Dabob Bay Inter-Trust Exchange Letter: Commissioner Eisenhour explained the proposed Inter-Trust land exchange between School Forest Trust Lands and Common School Trust Forest Land that would allow for the eventual expansion of the Dabob Natural Area. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Review of items to discuss • Calendar Coordination • Associated Development Organization(ADO) designation NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 5:04 p.m. until the next regula,r meeting or special meeting as properly noticed. (• y JEFFERSON COUNTY„ fit BOARD OF COMMISSIONERS • S7 o; Ka De. Chair • 'ft, 4 AA, t \, 1 ATTEST: a• :r•therton, Member 6C -vimCarolyn allaway,allaway, CMC eidi Eisenhour, Member Clerk of the Board 4