Loading...
HomeMy WebLinkAboutLead Recreation Supervisor JEFFERSON COUNTY Job Description Job Title: Lead Recreation Supervisor Department: Public Works Reports To: Parks & Recreation Manager FLSA Exempt: NO Union: UFCW BBP: AT RISK Grade: 26 Location: Parks & ~eqyation FaCWtiesn~. Human Resource Manager:~~ IJR.JLl Approved Date: January 2004 SUMMARY Plans, develops, implements, and evaluates a countywide recreation program designed for all ages including participants with special needs, and coordinates the activities of paid and volunteer recreation service personnel by performing the following duties. ESSENTIAL DUTIES AND RESPONSmILITIES include the following. Other duties may be assigned. Conceptualization, organization, promotion, management, and supervision of a variety of recreation activities and recreation facilities that include sporting, cultural and community events, classes and programs as well as day-to-day supervision of Recreation Division employees. Maintains accurate program records pertaining to participation, finances, supply inventory, accidents and staff evaluations of program and facility effectiveness. Assists in the preparation of the annual Parks and Recreation Division budget, Capital Improvement Program, and monitors associated revenues and expenditures. Assigns staff work schedules, monitors payroll, explains goals and objectives, conducts and creates training opportunities, evaluates employee job performance, and conducts regular staff meetings. Assists Parks and Recreation Manager in developing and implementing program and facility policies, procedures, rules, regulations and fee structure. Organizes methods and techniques to promote recreation participation through an effective ~arketing program. Prepares news releases, service announcements, program handouts, flyers and materials for seasonal brochures which create enthusiasm for program participation throughout the community and outlying areas. Establishes and maintains proper communication relationships with community and civic groups, schools, businesses, City departments and the news media Coordinates :fund raising efforts. Orders necessary equipment and supplies for Park and Recreation activities and associated facilities. Attends Division staff meetings and training workshops. SUPERVISORY RESPONSm~ITIES Directly supervises employees, volunteers and interns working the Recreation Division of the Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include assisting with the hiring process, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Periodica11y checks progress of work and provides instruction on accomplishing work involving uilUsual problems. COMPETENCY To perform the job successfully, an individual should demonstrate competency in the following: Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Customer Service - Manages difficult or emotional customer situations; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Inteq>ersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret writteninform~oo. . Change Management - Develops workable implementation plans; Communicates changes effectively; Prepares and supports those affected by change; Monitors transition and evaluates results. Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities. Managing Peopl~ .- Takes responsibility for subordinates' activities; Provides regular performance feedback. Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources. _ Diversity - Demonstrates knowledge ofEEO policy; Shows r~ect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically. Organi7.ational SllP,POrt - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values. Planning/Organizing - Prioritize and plans work activities; Uses time efficiently; Plans for additional resources; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness. Quantity - Completes work in timely manner; Works quickly. Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Anives at meetings and appointments on time. D~endability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B. A.) from four-year college or university in Recreation or a relevant field; OR four (4) years related experience and/or training; OR equivalent combination of education and experience. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole nmnbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABn.1TY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. COMPUTER SKU..LS To perform this job successfully, an individual should have knowledge ofMS Access Database software; MS Explorer Internet software; MS Excel Spreadsheet software and MS Word Word Processing software and the ability to learn the GEMS System Accounting software when implemented by the County. CERTIFICATES, LICENSES, REGISTRATIONS V~dWashin~ooSWeDriv~sU~se A current, basic First Aid Card and CPR Certification Member of the Washin~on State Recreation and Parks Association (WRP A) OTHER SKILLS AND ABILITIES Knowledge of the principles, methods and techniques of planning, maintaining, organizing, implementing and evaluating year around recreation programs and recreation facilities for youth and adults of all ages in the areas of classes, special events, teen programming, athletic events, cultural arts and special populations. Ability to quickly grasp new techniques, deal with rapid changes in events, remain clam in stressful situatioDS, relate to various personality styles in a calm professional manner. Inteq>ersonal skills for worlcing with the public and supervisors. Independent and self motivated to complete required deadlines while simultaneously completing other tasks. PHYSICAL DEMANDS The physical demands described here are r~resentative of those that must be met by an employee to successfully perform the essential ftmctions of this job. Reasonable accommodations may be made to enable individUals with disabilities to perform the essential functions. While performing the duties oftbis Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouc~ or crawl and talk or hear. The employee is frequently required to taste or smell. The employee must regularly lift and lor move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Speci~c vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts; fumes or airborne particles and vibration. The noise level in the work environment is usually loud. CAREER LADDER This position is not part of a career ladder.