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Home My WebLink AboutM051021 go y,ON C. Uy ! S1l1 tiC;tO MINUTES Jefferson County Board of Commissioners Regular Meeting — May 10, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She announced that Public Works Director/County Engineer will serve as Acting County Administrator during Interim County Administrator/Central Services Director Mark McCauley's absence this week. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the ability to hear from all doctors regarding COVID-19. • Comment regarding HB1329, and using Zoom transcription services. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Countywide Bridge Load Re-Rating; In the Amount of$128,700; Jefferson County Public Works; Washington State Department of Transportation 2. MINUTES re: Regular Meeting Minutes of May 3, 2021 3. Payment of Jefferson County Vouchers/Warrants Dated April 30, 2021 Totaling $2,265.54 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 4. Payment of Jefferson County Payroll Warrants Dated May 5, 2021 Totaling $960,022.64 and A/P Warrants Done by Payroll Dated May 5, 2021 Totaling $914,412.92 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) PROCLAMATION re: Declaring the Week of May 10,2021 as National Police Week and Observe May 15,2021 as Peace Officers' Memorial Day: After all three Commissioners read aloud the proposed proclamation, Commissioner Brotherton moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1 Commissioners Meeting Minutes of May 10, 2021 PROCLAMATION re: Declaring the Month of May as Mental Health Awareness Month 2021: Discovery Behavioral Health Director of Clinical Operations Tonya Ferguson was present for the reading of the proposed proclamation. After all three Commissioners read aloud the proclamation, Commissioner Brotherton moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, discussed upcoming meetings and in-home adult care costs. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. PRESENTATION re: Planning Commission Recommendation on the Final Docket for the 2021 Comp Plan Amendment Cycle: Interim Department of Community Development(DCD) Director Austin Watkins and Associate Planner David Wayne Johnson were present for the meeting and briefed the Board on the Planning Commission's recommendation for the 2021 Docket, and explained their options for moving forward. After discussion, Commissioner Brotherton moved to adopt the Planning Commission's recommendations for the 2021 Annual Amendment Cycle Final Docket and establish the 2021 Final Docket. Commissioner Eisenhour seconded the motion. Commissioner Brotherton noted that the proposed motion referenced"contingent upon additional funding"but that Associate Planner Johnson assured this would not be an issue due to long range planning funding. He asked if this was accurate? Interim Director Watkins replied that at some point DCD may need to drop one of the projects on their work program in order to work on green burials, or request funding assistance for long range planning, but that it shouldn't affect work on the 2021 Final Docket. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 11:15 a.m. and reconvened at 11:21 a.m. with all three Commissioners present. ADDITIONAL BUSINESS re: CARES Act Funds/Vaccine Distribution Costs: Chair Dean proposed a motion to delegate authority to Chair Dean to work with Jefferson Healthcare, to reimburse costs association with their COVID-19 vaccination program, once the costs are fully accounted for, up to $350,000. Commissioner Brotherton moved the aforementioned motion. Commissioner Eisenhour seconded the motion. After a brief discussion, Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. ADDITIONAL BUSINESS: Discussion re: Vacant County Administrator Position: Human Resources Andy Rowlson provided an update regarding a subcommittee's review of the vacant position and potential changes to department structure. He will provide the Board with an update in two weeks. 2 Commissioners Meeting Minutes of May 10, 2021 DISCUSSION re: Transfer of Vaccination Services: Emergency Management Director Willie Bence, Public Health Director Vicki Kirkpatrick and Public Health Officer Dr. Tom Locke were present to discuss Public Health and Emergency Management taking over vaccination service responsibilities from Jefferson Healthcare later this month. The meeting was recessed at 12:06 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. DISCUSSION re: Support Letter for Department of Natural Resources (DNR) Dabob Bay Inter-Trust Exchange: Jefferson Land Trust Director Peter Bahls provided the Board with a presentation on DNR Dabob Bay Inter-Trust Exchange between School Forest Trust Lands and Common School Trust Forest Lands that would allow for the eventual expansion of the Dabob Natural Area, and answered questions. BRIEFING re: Laserfiche Contract Review Workflow:Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and Network Computer Operations Analyst David Olson explained the new E-Contracts Systems, which will be implemented in three phases: 1) Propagate intermediate system to all departments. Stop using paper no later than 30 days; 2) Move to Laserfiche Forms and purchase DocuSign add-on; and 3) Test DocuSign add-on and full implementation. After discussion, the Commissioners agreed in moving forward with the new E-Contract System. DISCUSSION re: Jefferson Broadband Action Team (JBAT) Recommendations: Commissioner Brotherton, Economic Development Council (EDC) Team Jefferson Director Brian Kuh, EDC Board Chair Ben Bauermeister, Jefferson County Library Director Tamara Meredith, and WSU Extension Director Cliff Moore were present for the discussion. EDC Chair Bauermeister briefed the Board on the two proposed JBAT positions: 1) Jefferson County Broadband Strategy Advocate; and 2) Digital Equity Navigator position. EXECUTIVE SESSION: An Executive Session was scheduled from 3:15 p.m. to 4:00 p.m. Chair Dean announced that the Executive Session will be held from 3:17 p.m. to 4:02 p.m. with the Chief Civil Deputy Prosecuting Attorney and Public Records Administrator regarding Attorney-Client Privilege,Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 4:02 p.m. Chair Dean announced that the Board will be extending the Executive Session from 4:03 p.m. to 4:18 p.m. The Board concluded the Executive Session and resumed the regular meeting at 4:18 p.m. Commissioner Brotherton moved to approve the Settlement as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Chair Dean explained the Scarantino lawsuit regarding the County's management of its Facebook page. She noted that the County learned there was a lack of internal controls and will implement more oversight and policy changes going forward. She called for a vote on the motion. The motion carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION—Continued: The Commissioners continued their Commissioner Briefing and discussed the following items: • Calendar Coordination • Housing Task Force 3 Commissioners Meeting Minutes of May 10, 2021 • Next week: Cares Fund/Rescue Act Fund • 7th and Hendricks St. Project • Upcoming meetings and miscellaneous items NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:26 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOA OF COMMISSIONERS SEAL: Kate De. .hair +". ATTEST: G g :rotherton, Member Carolyn Oallaway, CMC J i i i enhour, Member Clerk of the Board 4