HomeMy WebLinkAbout052421_ca07 Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Su Tipton
DATE: NIa _I�?t
SUBJECT: Jefferson County Public Works-Solid Waste Noxious Weed Control
STATEMENT OF ISSUE:
Solid Waste, operates and maintains approximately 55 acres of property off Landfill Road
including a waste transfer station. Noxious Weed Control Board has identified certain noxious
weeds for control at the Solid Waste Transfer Station.
ANALYSIS:
Public Works and Noxious Weed Control will participate in development of a workplan that
included priority areas of treatment of herbicide treatment, treatment methods, treatment
schedule, and control of noxious weeds; through staff, contractors, volunteers and other
agencies appropriate personnel and equipment to effectively control targeted species.
FISCAL IMPACT:
No Fiscal impact. Public Works will make payment of$2,500 to Noxious Weed Control,
Noxious Weed Control will provide services up to and not exceed $2,500.
RECOMMENDATION: I recommend the board approves this Contract
REVIEWED BY:
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Philip livtolley ounty Administrator Li Date
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MEMORANDUM OF UNDERSTANDING BETWEEN
JEFFERSON COUNTY PUBLIC WORKS SOLID WASTE
AND
JEFFERSON COUNTY NOXIOUS WEED CONTROL BOARD
This Agreement is made and entered into by and between the Jefferson County Noxious Weed
Control Board, 121 Oak Bay Road, Port Hadlock, Washington, 98339, hereinafter referred to as"Weed
Control Board"and the Jefferson County Solid Waste Facility, 325 County Landfill Road, Port
Townsend, WA 98368,hereinafter referred to as "Solid Waste Transfer Station property". For the
purposes of this Agreement, it is understood that all references to Transfer Station, Solid Waste or the
Weed Control Board also include their appointed designee(s).
WHEREAS, Solid Waste, operates and maintains approximately 55 acres of property off Landfill
Road including a waste transfer station in order to provide for safe and efficient handling of solid
waste, and
WHEREAS,the Jefferson County Noxious Weed Control Board has a stated mission "To serve as
responsible stewards of Jefferson County by protecting the land and resources from the degrading
impact of noxious weeds,"and
WHEREAS, the Weed Control Board has identified certain noxious weeds for control at the Solid
Waste transfer station,
NOW, THEREFORE, pursuant to the above recitals, Solid Waste and the Weed Control Board
(collectively hereinafter "Parties" to this Agreement) acknowledge and agree to work cooperatively
in accordance with the following:
PURPOSE OF AGREEMENT
The purpose of this MOU Agreement is to define the obligations of both Parties related to the control
of noxious weeds at the Solid Waste transfer station property for the term of this Agreement.
SCOPE OF WORK
The Parties shall undertake the work as set out in this document. The Public Works Department Solid
Waste Division will, within the limitations of this MOU perform the following:
1. Participate in meetings with Weed Control Board staff to develop a workplan that includes
priority areas of herbicide treatment,treatment methods, treatment schedule, etc.
2. Provide access to Weed Control Board staff for control of noxious weeds.
3. Pay Weed Control Board for work completed per the workplan
The Weed Control Board will, within the limitations of this MOU, perform the following:
1. Apply herbicide through staff, contractors, volunteers or other agencies with the appropriate
personnel and equipment to effectively control targeted species.
2021 MOU —Jefferson County Public Works Rr. Weed Cnntrnl Rnard
2. Be solely responsible for the activities conducted by its staff, volunteers and/or contractors.
3. When using herbicides, will conduct work with properly licensed and trained staff or
contractors.
4. Will schedule two herbicide applications and participate in meetings with Solid Waste staff
to plan and review work deliverables, priorities,and methods.
TIME OF PERFORMANCE
Term of this MOU shall be effective through December 31, 2021.
PAYMENT
Payment shall be made upon receipt of an invoice for completed work and shall not exceed
$2,500.00 within the term of this MOU. An invoice for completed work may be submitted
monthly.
PROJECT ADMINISTRATION
Administration of this Agreement for Solid Waste shall be conducted by the Solid Waste Manager.
For the Weed Control Board, the Agreement shall be administered by the Coordinator.
EMPLOYEES
All employees and volunteers remain employees of their respective agency at all times and shall
perform work under the sole supervision of their agency.
RIGHT-OF-ENTRY
Weed Control Board staff may enter upon Solid Waste transfer station property to conduct weed
control activity. All weed board volunteers, staff and personal are required to limit all site activities
to facility operation hours Monday through Saturday form 9:00am to 4:30pm and must coordinate all
site activities with George Puopolo 360-301-0759, solid waste operations coordinator who is
responsible for knowing who is on site at all times for site safety and security.
JOINT HOLD HARMLESS
Each party to this Agreement shall be responsible for damage to persons or property resulting from
the negligence on the party of itself, its employees, its agents, or its officers. Neither party assumes
any responsibility to the other party for the consequences of any act or omission of any person, firm,
or corporation not a part to this MOU.
COMPLIANCE WITH LAWS
All work performed under this MOU shall comply with all federal and state laws, local laws and
ordinances, and applicable permit requirements.
TERMINATION
Either party may terminate this MOU by giving written notice to the other, at the address first noted
herein, of such termination and specifying the effective date thereof at least thirty(30)days before
the effective date of such termination.
2021 MOI)—.Ieffercnn (minty Pnhlir Wnrkc R, WPPA ('nntrni RnIrri
SEVERABILITY
Should any clause, phrase, sentence or paragraph of this MOU be declared invalid or void, the
remaining provisions of this Agreement shall remain in full force and effect.
ENTIRE AGREEMENT
This MOU merges and supersedes all prior applications, representations, negotiations, approvals, and
understandings between the Parties hereto relating to the subject matter of this MOU and constitutes
the entire Agreement between the parties.
DEPARTMENT OF PUBLIC WORKS NOXIOUS WEED CONTROL BOARD
��--� 1/15/2021 1/15/2021
Al Cairns SW Manager Date Joost Besijn, Coordinator Date
•
Mont cinders ate
County Engineer/Public Works Director
2021 M011—Jeffercnn Cnnnty P,ihlic Wnrlrc R, Wr+r4r1 Cnntrnl Rnorrd
DATED this day of 2021.
By
Kate Dean,Chair Date APPROVED AS TO FORM
Jefferson Board of County Commissioners
Philip unsucker Date
Chief Civil Deputy Processing Attorney
ATTEST:
Carolyn Gallaway Date
Clerk of the Board