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HomeMy WebLinkAbout2020-12-29 BHAC MINUTES - Special mtg1 SPECIAL Behavioral Health Advisory Committee Meeting (Mental Health-Substance Use Disorders) MINUTES December, 29, 2020 3:00-5:00 PM FINAL I. Call to Order/introductions: Called to Order by Greg Brotherton Board Members: X Greg Brotherton—Chair X Ariel Speser—Vice Chair X Anne Dean X David Fortino X Patrick Johnson ABSENT-Unexcused Chris Ashcraft ABSENT-Excused Jill Buhler-Rienstra ABSENT-Excused Sheila Westerman Staff: Anna Mc Enery, Apple Martina, Veronica Shaw Guests: Gabby Caudill, Brian Gleason, Leah Russell, Jim Novelli, Brian Richardson, Heather Freund, Beulah Kingsolver, Julie Canterbury, Lori Fleming, Frank Hoffman, Mark McCauley, Barbara Carr & Jud Haynes II. Approval of draft agenda of December 29, 2020: Member Speser(M)/Member Dean (S)/Approved with no changes. III. Minutes from November 10, 2020 will be approved at a future BHAC meeting. IV. Public Comments: Frank Hoffman commented that he was impressed by the Island Services presentation at the BHAC meeting on November 10th. It is his hope that Jefferson County can pursue the kind of proactive stance for mental health outreach as was presented by Island County. Staff Mc Enery noted that Jackie Henderson, the Island County Human Services Director, reported that they keep the majority of their 1/10th of 1% funding in-house. As a result, they have a sizable Human Services staff that's able to do all that work because their salaries are paid for by the 1/10th of 1% fund. Island County has put out a few targeted RFP’s for housing. V. There are a number of Counties that keep the majority of their 1/10th of 1% funding to pay for in-house Human Services staff. For instance, in Whatcom County they put out small portions of funding in a targeted RFP. In Kitsap County, they keep a good portion of 1/10th of 1% sales tax for their Human Services Department, but also put out funding for RFP’s too. Staff Mc Enery noted that it might be something for the 2 Committee to consider, if they want Jefferson County to do the same level of mental health outreach/services that was presented by Island County. VI. Budget Tracking Spreadsheet & Sales Tax Projection: Veronica Shaw Staff Shaw shared the spreadsheet and reported that actual November revenue YTD, is $537,521. Veronica reported that we are anticipating the December target of $580,991 in funding, to be exceeded.  YTD expenses are $505,685. (December expenses are not paid yet.)  YTD actuals are at 80% of total budget.  Revenue actuals are 5% above budget.  Right now actual is $27,558 over what was budgeted for 2020. The expectation is that every Vendor who has been awarded funds, will expend them, (with the exception of the Discovery Behavioral Health CODIT Program). If everyone does utilize their funding, the expenditures will come out to be around $595,555 and we should end up with $492,000 cash on hand at year end. With the reserves, the actual revenue will be closer to $386,839. All year-end funds will be carried over into the next year. In response to the RFP’s, Staff Mc Enery shared the spreadsheet with funding recommendations from the Panel. Staff Mc Enery said it was the recommendation of the RFP Panel that $650,000 be allocated for each year of the two-year funding cycle. Commissioner Brotherton reviewed the Panel recommendations for funding requests. He noted that Panel found it a difficult conversation because there were so many great RFP applications and so many new as well as existing needs. While the Panel couldn't support the full ask, we allocated as much as we could. He noted that there was a request from MCS Counseling to expand the school based mental health services into Blue Heron School and Chimacum Elementary. The Panel believes that is am emergent need because of COVID. They recommend we access $37,320 of the emergency funds in the 1/10th of 1% budget for the service. Commissioner Brotherton reported on the new programs that requested funding. Discovery Behavioral Health, asked for funding for a Wraparound Case Manager because there is a real gap for individuals who need mental health services but don’t have insurance or are on Medicare. Juvenile Services asked for funding for a new Therapeutic Support for Independent Living Program for at- risk youth aged 17 to 24 years of age. Additionally, there was a request from MCS for a School Crisis Counselor. Staff Mc Enery noted the Panel hopes that the new request for a School Crisis Counselor could be put forward when the RFP for the School-based Mental Health services goes out in April. She also noted that the Juvenile Therapeutic Support Independent Living Program is part of the larger matching grant, involving OlyCAP. 3 A discussion ensued. The committee had no argument with any of the program requests – they are all needed services, unfortunately there is not enough funding to fund every program at the level they requested. Member Dean commented that she is thrilled that more 1/10th of 1% funding is going out to the community over the next two years. Member Speser explained that the decision making process of this RFP Panel was the same process as before. The Panel reviewed proposals, heard short presentations from Vendors and then utilized objective and subjective scoring criteria to inform their decisions. Member Johnson shared that he was very impressed with the mechanics of the process and how all the pieces worked to make sense out of a very difficult process. He explained how helpful the Vendor interviews were, because they gave the Panel additional details, while helping to put a face with a program. He noted that there is always going to be an unmet need, but it is impressive to see the number of people being served by 1/10th programs that go above and beyond what is being paid for. Member Johnson expressed his appreciation of the efforts of the RFP Panel and Staff Mc Enery. Staff McEnery explained the additional fund requests. The Kitsap Public Health District does our community evaluation and data assessment for the 1/10th of 1% fund. Because they are going to be creating a new online data system for the community, they have asked for $23,740 in 2021 and for $26,500 in 2022, compared to a budget of $16,511 for 2019 and $16,511 in 2020. Additionally, Administration and Contracts Management each requested a 3% increase. VII. Approval of Recommendations Member Johnson made a motion to approve the 1/10th of 1% funding recommendations for 2021 and 2022. Member Dean seconded the motion. The motion was approved by the Committee unanimously. Commissioner Brotherton thanked the stakeholders being a part of this process. Staff McEnery said she has the RFP Scoring Sheets and is happy to email them to anyone wishing to receive them. X. Public Comments There were no public comments. XI. Next Meeting: Staff Mc Enery said she would like to schedule our next meeting for Tuesday, February 2nd; the Committee meeting after that is scheduled for Tuesday, March 2nd. (Then the BHAC meetings will go back to every other month.) Member Speser made a motion to move the next meeting to February 2nd. Member Fortino seconded the motion. The motion was approved by the Committee. XII. Adjournment of Meeting The meeting was adjourned.