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HomeMy WebLinkAboutForming Resolution and By-Laws0-%A ,P'/60 62/a�/Y9 STATE OF WASHINGTON COUNTY OF JEFFERSON In the matter of x RESOLUTION NO. 18-89 Establishing a Parks x Advisory Board x WHEREAS, the Board of Jefferson County Commissioners wishes to establish a Parks Advisory Board, NOW, THEREFORE, BE IT RESOLVED, that the Board of Jefferson County Commissioners hereby establishes a Parks Advisory Board to be composed of seven members appointed by the Board of County commissioners, and FURTHER BE IT RESOLVED, that the responsibilities and duties of the Parks Advisory Committee shall be to assist in the development of programs and policies concerning Jefferson County parks, to review and comment upon proposed rules, policies or ordinances prior to their adoption by the Board of Jefferson County Commissioners, to Oversee the development and any revisi- ons and amendments to the Jefferson —County Parks, open Space an, Recrrgatlpn Plan and to carry out those duties prescribed therein, and FURTHER BE IT RESOLVED, that the Parks Advisory Board is hereby directed to adapt by -Laws governing the board, and said by-laws shall be thence adopted by the Board of County Commis- sioners as the by-laws of the Parks Advisory Board. Incorporated in said by-laws shall be the objectives of the board and any other procedures the board shall choose to adopt governing their meetings. ADOPTED THIS_JJ_DAY OF ,1989. I� ` Lorna L. Delaney, Deputy Clerk of the Board BOARD OF COUNTY COMMISSIONERS F-W�A!re� ..ram a �+� •.r ■ r B.G. Brown, mber sf ; i1-lor-arA� -- r- i voi 15 mAr _ 782 Jefferson County Parks and Recreation Advisory Board Bylaws Section 1: Authority The Jefferson County Board of Commissioners (Commission) established the Jefferson County Parks and Recreation Advisory Board (Board) in Resolution 18-89. The Commission enacts and revises these bylaws as recommended by the Board. Section 2: Membership The Board has 3 seats in each county commissioner district, equaling 9 total seats. Members must live in the district they represent. Jefferson County Public Works advertises vacant Board seats in the official county newspaper or county website. The Board interviews applicants to recommend to the Commission. The Commission votes on applicants. The Commission chair appoints applicants with a majority Commission vote. Each term is two years. A member whose term is ending may ask the Commission for another term. The Commission chair may remove a member for cause if the majority of the Board is in support. Irregular attendance may be grounds for removal. A member may ask for a leave of absence for up to 3 consecutive regular meetings, which the Board chair may grant. Members with unexcused absences over 3 consecutive regular meetings forfeit their seats. Section 3: Member Responsibilities and Duties The Board will help develop Jefferson County Parks and Recreation programs and policies. It will review and comment on proposed rules, policies, and ordinances before the Commission adopts them. The Board will help develop, revise, amend, and carry out duties in the Jefferson County Parks, Recreation and Open Space Comprehensive (PROS) Plan. The Board may research, report on, or make recommendations on parks and recreation issues. The Board may form subcommittees as needed. The Board must report on items referred to it within 40 days or another timeframe set by the Commission. Board reports are advisory only. Section 4: Board Programs and Responsibilities The Board must carry out three yearly tasks: • Report progress to the Commission. ■ Host a volunteer appreciation event. ■ Tour and assess county parks. Section 5: Officers The Board elects officers chair and vice chair during the first meeting in December. Officers must change yearly. Section 6: Officers' Responsibilities and Duties The chair must: • Lead all meetings. • Carry out meeting agendas in an orderly manner. • Officially represent the Board before other organizations or groups. • Sign correspondence on the Board's behalf. The vice chair will act as chair in the chair's absence. If both officers are absent for a meeting or workshop, the present Board members may elect a temporary chair to carry out the chair's duties. Section 7: Secretary Jefferson County Public Works provides a staff member to serve as secretary. Section 8: Secretary's Responsibilities and Duties The secretary records Board meeting minutes and handles Board correspondence. Section 9: Staff Jefferson County Public Works staff serve as the Board's staff. Section 10: Staff Responsibilities and Duties The Board's staff will: • Prepare and distribute meeting agendas. • Account for and process expenses. • Create plans, studies, and reports with the Board. • Provide technical advice. • Notify members of meetings and workshops. • Perform other duties needed by the Board. Section 11: Meetings Regular Board meetings are 11 a.m. at Jefferson County Public Works on the first Wednesday of: ■ February. ■ April. • June. ■ August. • October. • December. Section 12: Conduct Board meetings are guided by Robert's Rules of Order. Section 13: Quorum A majority of the current Board is needed for a quorum. Section 14: Voting Each regular member is allowed one vote per item. Members may vote for, against, or abstain from voting on items. The secretary records all votes as written motions in the meeting minutes. Votes on policy include the chair and must pass with a majority of the current Board. Non -policy items pass with a majority vote of a quorum. The chair only votes on non -policy items when needed to break ties. Section 1S: Agenda Items Agendas for regular meetings may be revised when meetings start. A majority of members present must approve revisions. Section 16: Expense Claims Jefferson County Public Works must follow the Jefferson County Auditor's rules when claiming expenses for Board needs. All claims are issued by the Public Works Director and approved by the Commission. Board members may ask to claim expenses to attend conferences, seminars, or other similar sessions. The Commission must approve the claims before members register for or attend such events. Section 17: Conflict of Interest A Board member who appears to have a conflict of interest on a topic must leave the meeting area during discussion or votes on that topic. Section 18: Open Meetings and Public Records The Board must train on and follow the Open Public Meetings Act (RCW 42.30) and the Public Records Act (RCW 42.56). Section 19: Repealer This repeals all previous Board bylaws. Section 20: Adoption The Commission adopts these bylaws today, Approved and accepted: Parks and Recreation Advisory Board Malloree Weinheimer, Chair Jefferson County Board of Commissioners " 1/�-- Kate Dean, Chajn David Sullivap, Member G�eg Brylh€rton, Member Approved as to form only. P 4- s /1z Philip Hunsucker Date Civil Deputy Prosecuting Attorney Monte ers Da e Public Works Director/County Engineer