HomeMy WebLinkAbout060721_ca07 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, Interim County Administrator
FROM: Michael Dawson,Water Quality Manager
DATE: June 7,2021
SUBJECT: AMENDMENT No. 1 to Department of Ecology Water Quality Combined
Financial Assistance Agreement;Northern Hood Canal Pollution Identification and Correction
Project; September 1, 2018—March 31, 2022.
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of Amendment No. 1 to Department of Ecology Water
Quality Combined Financial Assistance Agreement;Northern Hood Canal Pollution Identification and
Correction Project; September 1, 2018—March 31, 2022.
ANALYSIS:
This amendment is needed to extend the grant expiration date from August 31, 2021,to March 31, 2022, due
to delays caused by the COVID-19 pandemic. This amendment reduces the number of sanitary surveys to be
completed from 200 to 100, also due to the pandemic. A time extension will allow remaining grant funds to
be fully utilized through additional water quality monitoring, on-site surveys, and hot spot investigations
around the many bacteria hot spots in the project area, and will allow for improved water quality outcomes
in the project area.
FISCAL IMPACT:
Based on budget projections, it was determined that funds needed to be shifted among project tasks. $20,000
will be moved from Task 2, Water Quality Monitoring and Analysis, to Task 3, Pollution Identification and
Correction. The change to the scope of work and the time extension would ensure the remaining funds are
spent in a timely and effective manner.
RECOMMENDATION:
JCPH Management recommends BOCC signature of Amendment No. 1 to Department of Ecology Water
Quality Combined Financial Assistance Agreement;Northern Hood Canal Pollution Identification and
Correction Project; September 1, 2018—March 31, 2022
REVIEWED BY:
/edel
Mark McCau , Interim County Adm. i rator Dat
DEPARTMENT OF
EL"OLOGY
State of Washington
AMENDMENT NO. 1
TO AGREEMENT NO. WQC-2018-JeCoPH-00096
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
Jefferson County Public Health
PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department of
Ecology (ECOLOGY) and Jefferson County Public Health (RECIPIENT) for the Northern Hood Canal PIC (PROJECT).
This amendment is needed to extend the grant expiration date to March 31, 2022, to reallocate funds from Task 2 to Task 3,
and to revise the scope of work language under Task 3. Due to COVID-19 restrictions for more than a year, it has become
necessary to reduce the number of sanitary surveys under Task 3, Pollution Identification and Correction, from 200 to 100.
The RECIPIENT has not been able to complete as many on -the -ground surveys as originally planned. Also, additional funds
are needed in Task 3 due to the increased number of hot spots that need to be investigated. The RECIPIENT has projected
out expenses for Task 2, Water Quality Monitoring and Analysis, and expects to have at least $20,000 to reallocate. The
change to the scope of work and the time extension would ensure the remaining funds are spent in a timely and effective
manner.
The budget is revised as follows:
Task 2 is decreased by $20,000 from $229,822 to $209,822
Task 3 is increased by $20,000 from $162,340 to $182,340
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Expiration Date:
Original: 08/31/2021 Amended: 03/31/2022
CHANGES TO THE BUDGET
Funding Distribution EG190169
Funding Title: Centennial
Funding Type: Grant
Funding Effective Date: 09/01/2018
Funding Source:
Template Version 10/30/2015
Funding Expiration Date: 03/31/2022
State of Washington Department of Ecology
Jefferson County Public Health
Northern Hood Canal PIC Project
Agreement No. WQC-2018-JeCoPH-00096
Title:
Fund:
Centennial-SFY18
Page 2 of 7
Type: State
Funding Source %: 100%
Description: The Centennial Clean Water Program provides grants for nonpoint source pollution control
activity projects and wastewater facility construction projects in smaller, financially distressed
communities.
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Approved State Indirect: 29.35%
25%
No
VC
Is this Funding Distribution used to match a federal grant? Yes
Centennial
Task Total
Project Administration/Management
$
43,244.67
Water Quality Monitoring and Analysis
$
209,822.00
Pollution Identification and Correction
$
182,340.00
Public Outreach and Education
$
50,000.00
Total: $ 485,406.67
CHANGES TO SCOPE OF WORK
Task Number: 2 Task Cost: $209,822.00
Task Title: Water Quality Monitoring and Analysis
Task Description:
A. The RECIPIENT will develop and submit a Quality Assurance Project Plan (QAPP), which will guide all water quality
monitoring activities, to the ECOLOGY Project Manager. This plan will go through a review process and must be approved
and signed by the Project Manager prior to initiating monitoring activities. Any monitoring activity conducted before the QAPP
receives final approval is not eligible for reimbursement.
B. The RECIPIENT will conduct a water quality monitoring program to assess shoreline and freshwater stream ecosystems.
1. The RECIPIENT will monitor for E. coli or enterococcus at all flowing discharges (streams, pipes, or springs) along the
shoreline of the project area no less than four (4) times. One (1) survey will be completed in each area (North and South)
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Public Health
Northern Hood Canal PIC Project
Agreement No. WQC-2018-JeCOPfl-00096
Page 3 of 7
during the wet season (November- April) and one (1) survey will be completed in each area during the dry season (May —
October).
2. The RECIPIENT will monitor for E. coli, temperature, pH, conductivity, and dissolved oxygen at no less than five (5)
freshwater stream locations (Cooper Creek, Thorndyke Creek, Shine Creek and two other (unnamed) creeks) on a monthly
basis for two (2) water years.
C. The RECIPIENT will identify areas of concern based on sampling results and take additional samples to locate possible
bacteria sources.
D. The RECIPIENT will collect all sampling site location data with global positioning system (GPS). The RECIPIENT will
map the data in a geographic information system (GIS). The RECIPIENT will develop database connections with existing
enterprise geographical information system (GIS) to enable field data retrieval and analysis.
E. The RECIPIENT will submit all monitoring data collected into ECOLOGY's Environmental Information Management
(EIM) database annually. The RECIPIENT will develop and submit a final water quality monitoring analysis report to
ECOLOGY for review and approval.
F. The RECIPIENT will repair, replace, and/or purchase additional monitoring equipment, as necessary, due to normal
attrition of existing equipment, to facilitate monitoring and provide accurate data. The following equipment will be eligible for
purchase through this project: Field rnultimeter. The total cost of all equipment purchased under this project will not exceed
$5,483. Changes in equipment type or any additional equipment purchase must have prior approval from the ECOLOGY
Project Manager to be eligible for reimbursement.
Task Goal Statement:
Provides continuity of an existing data set and extend the data set to a new geographical area. Determine whether water quality
is improving or worsening. Identify areas of concern and investigate those to pinpoint sources.
Task Expected Outcome:
• Water quality sampling guided by an approved Quality Assurance Project Plan (QAPP) to assure the highest quality data
collection and analysis work has occurred throughout the project.
• 65 miles of shoreline assessed for E. coli or enterococcus.
• 5 freshwater streams assessed for E. coli, temperature, pH, conductivity, and dissolved oxygen.
• Trend analysis to characterize water quality changes.
• Follow-up sampling, as needed, to help pinpoint fecal bacteria sources.
Recil2ient Task Coordinator: Michael Dawson
Deliverables
Number
Description
Due Date
2.1
Upload approved QAPP into EAGL.
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Public Health
Northern Hood Canal PIC Project
Agreement No. WQC-2018-JeCoPH-00096
Page 4 of 7
2.2
Manage and submit all monitoring data into ECOLOGY's EIM database
annually and at project closeout.
2.3
Upload shape files and snaps with sampling information and water quality
results to EAGL.
2.4
Develop and submit a draft Water Quality Monitoring Report to
ECOLOGY's Project Manager for review and comment. Upload a copy
of the final, approved report into EAGL.
CHANGES TO SCOPE OF WORK
Task Number: 3 Task Cost: $182,340.00
Task Title: Pollution Identification and Correction
Task Description:
A. The RECIPIENT will conduct no less than one hundred (100) sanitary surveys of "high priority" OSS located within the
Northern Hood Canal project area. The purpose of the sanitary surveys is to identify and correct failing OSS contributing to
the polluting of surface water. The RECIPIENT will use the Hood Canal Regional PIC Guidance to research and prioritize all
OSS records in the project area for sanitary surveys based on known risk factors. High priority properties include those areas
of concern based on water quality sampling data (Task 2) and/or properties within 500 feet of the shoreline that either have no
septic system permit, or were permitted and are 25 years or older.
B. The RECIPIENT will conduct one-on-one interactions during the sanitary surveys to communicate project goals and the
importance of septic system maintenance in relation to water quality to the homeowners. The RECIPIENT will provide
installation records (if available) and educational materials related to proper maintenance and care of OSS to survey
participants.
C. The RECIPIENT will complete dye testing on systems where failure is suspected, but not confirmed directly and feasible,
to help pinpoint fecal bacteria sources.
D. The RECIPIENT will take corrective action on failing OSS by providing an information packet to homeowners about
septic system operation and maintenance, financial assistance, low-cost septic loan programs, and licensed professionals who
can help with repairs.
E. The RECIPIENT will participate in professional development trainings that are relevant to the project goals, including, but
not limited to code enforcement and environmental health. The total cost of all training under this project will not exceed
$2,000. Changes or modifications must have prior approval from the ECOLOGY Project Manager to be eligible for
reimbursement. Any training not specifically identified in this agreement or not approved by the Project Manager prior to
attendance will be ineligible for reimbursement.
F. The RECIPIENT will complete a Section 319 Initial Data Reporting form in EAGL prior to finalizing the grant agreement.
Task Goal Statement:
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Public Health
Northern Hood Canal PIC Project
Agreement No. WQC-2018-JeCoPH-00096
Page 5 of 7
Using the Hood Canal Regional PIC Guidance, OSS records will be researched and prioritized based on risk factors such as
age and vicinity to surface water. Status and condition of septic systems in the project area will be more completely understood
upon the cotnpletion of the survey. Dye testing will be utilized when appropriate to determine impact to local waterways.
Corrective action will be taken on identified failing OSS through a combination of education efforts, enforcement of state and
local codes, and distribution of information on available financial assistance.
Task Expected Outcome:
• 100 sanitary surveys completed in the project area.
• Identify and correct failing OSS.
• Increase awareness to homeowners on OSS financial assistance, licensed professionals, and operation & maintenance.
• Pinpoint fecal coliform sources through the use of dye testing.
Recipient Task Coordinator: Michael Dawson
Deliverables
Number
Description
Due Date
3.1
Upload sanitary survey results spreadsheet to EAGL. Upload shape file
with location information and parcel data.
3.2
Corrective action documented in the Recipient Closeout Final Report for
all confirmed human fecal bacteria sources.
3.3
Upload educational materials related to proper maintenance and care of
OSS to EAGL.
3.4
Upload summary of financial assistance and low-cost septic loan
programs information to EAGL.
3.5
Upload information about licensed professionals who can help
homeowners with repairs to EAGL.
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Public Health
Northern Hood Canal PIC Project
Agreement No. WQC-2018-JeCoPH-00096
Funding Distribution Summary
Recipient / Ecology Share
Page 6 of 7
Funding Distribution Name
Recipient Match %
Recipient Share
Ecology Share
Total
Centennial
25 %
$ 121,351.67
$ 364,055.00
$ 485,406.67
Total
$ 121,351.67
$ 364,055.00
$ 485,406.67
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Public Health
Northern Hood Canal PIC Project
Agreement No. WQC-2018-JeCOPli-00096
AUTHORIZING SIGNATURES
Page 7 of 7
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect, except as
expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 09/01/2021.
IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in
each and every particular and have thus set their hands hereunto.
Washington State Jefferson County Public Health
Department of Ecology
LOW
Vincent McGowan, P.E.
Water Quality
Program Manager
Template Approved to Form by
Attorney General's Office
Template Version 10/30/2015
IN
Date Kate Dean, chair
Board of County Commissioners
Philip C. Hunsucker
Date
Chief Civil Deputy Prosecuting Attorney Date
DEPARTMENT OF
leiv ._i
ECOLOGY
State Of Washington
Agreement No. WQC-2018-JeCoPH-00096
WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
JEFFERSON COUNTY PUBLIC HEALTH
This is a binding Agreement entered into by and between the state of Washington, Department of Ecology,
hereinafter referred to as "ECOLOGY," and Jefferson County Public Health, hereinafter referred to as the
"RECIPIENT," to carry out with the provided funds activities described herein.
GENERAL INFORMATION
Project Title: Northern Hood Canal PIC
Total Cost:
$485,406.67
Total Eligible Cost:
$485,406.67
Ecology Share:
$364,055.00
Recipient Share:
$121,351.67
The Effective Date of this Agreement is:
09/01/2018
The Expiration Date of this Agreement is no later than:
08/31/2021
Project Type:
Nonpoint Source Activity
Project Short Description:
The Northern Hood Canal Pollution Identification and Correction (PIC) will identify non -point sources of
pollution in the high priority area of northern Hood Canal from Tskutsko Point in Coyle, north to Basalt Point
near Mats Mats Bay. The RECIPIENT will monitor E.coli, enterococcus, and evaluate shoreline onsite sewage
systems through sanitary surveys. The RECIPIENT will repair all high -risk failing onsite sewage systems and
conduct education and outreach activities.
Project Lone Description:
The 2014 Hood Canal Regional PIC Priority Work Plan identified the northern Hood Canal area from the
Toandos Peninsula north to Mats Mats Bay as a high priority location for pollution identification and control
projects. The area has 303d listings for marine dissolved oxygen, bacteria, and pH. There have been multiple
shellfish bed closures in the past. Previous monitoring by the RECIPIENT found elevated levels of fecal
coliform and E. coli at numerous locations within this area of Hood Canal.
State of Washington Department of Fcology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
The RECIPIENT will continue monitoring this area for fecal coliform. The RECIPIENT will conduct four
shoreline surveys in the project area. The RECIPIENT will use the data collected to identify areas of concern
and locate the pollution sources. The RECIPIENT will conduct sanitary surveys on priority onsite sewage
systems (OSS) to identify and correct failing OSS that are polluting surface water. The surveys will also include
one-on-one information about water quality, OSS operation and maintenance, and financial assistance programs.
The RECIPIENT will provide homeowners their OSS as -built drawings, if available.
In addition to providing information during the sanitary surveys, the RECIPIENT will conduct outreach and
education about the project as a whole. The RECIPIENT will hold at least two public meetings about the project
and mail monitoring results to homeowners within the project area.
Overall Goal:
The Northern Hood Canal Pollution Identification and Correction project will protect human health from risks
of waterborne pathogens, keep shellfish beds open, and keep waters safe for recreation. Regular monitoring will
identify areas of concern and evaluate the levels of fecal coliform pollution. This project will help determine
the impact to receiving waters from freshwater pollution sources. The status and condition of onsite septic
systems in the project area will be assessed through sanitary surveys. The project will quantify and correct
non -point source pollution and work towards removing waterbodies from the impaired list through PIC
methodology.
Version 10/30/2015
Page 2 of 42
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
RECIPIENT INFORMATION
Organization Name: Jefferson County Public Health
Federal Tax ID: 91-6001322
DUNS Number: 184826790
Mailing Address: 615 Sheridan St
Port Townsend, WA 98368
Physical Address: 615 Sheridan St
Port Townsend, Washington 98368
Organization Fax: (360) 3794487
Contacts
Project Manager Michael Dawson
Water Quality Manager
615 Sheridan St
Port Townsend, Washington 98368
Email: mdawson@cojefferson.wa.us
Phone: (360) 385-9444
Billing Contact Veronica Shaw
Deputy Director
615 Sheridan Street
Port Townsend, Washington 98368
Email: veronica@co.jefferson.wa.us
Phone: (360) 385-9409
Authorized I David Sullivan
Signatory Chair, Board of County Commissioners
PO Box1220
Port Townsend, Washington 98368
Email: dsullivan@co.jefferson.wa.us
Phone: (360) 385-9103
Version 10/30/2015
Page 3 of 42
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
ECOLOGY INFORMATION
Mailing Address: Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Physical Address: Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Contacts
Leanne Whitesell
Project
Manager
PO Box 47775
Olympia, Washington 98504-7775
Email: leaw461@ecy.wa.gov
Phone: (360) 407-6295
Torren Valdez
Financial
Manager
PO Box 47600
Olympia, Washington 98504-7600
Email: TVAL461@ecy.wa.gov
Phone: (360) 407-6424
Version 10/30/2015
Page 4 of 42
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
AUTHORIZING SIGNATURES
Page 5 of 42
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things
necessary for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and
conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all
applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the
RECIPIENT has read, understood, and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings or
representations other than as set forth, or incorporated by reference, herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed
by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be
binding until so approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their
respective organizations to this Agreement.
IN WITNESS WHEREOF: the parties hereto, having read this Agreement in its entirety, including all attachments, do
agree in each and every particular and have thus set their hands hereunto.
Washington State
Department of Ecology
By: all
Heather R. Bartlett Date
Water Quality
Program Manager
Template Approved to Form by
Attorney General's Office
Version 10/30/2015
Jefferson County Public Health
David Sullivan Date
Chair, Board of County Commissioners
A oved to
Date: 0?-I
Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney
Jefferson County Prosecuting Attorney's Office
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
SCOPE OF WORK
Task Number:
Task Title: Project Administration/Management
Task Cost: $43,244.67
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include, but are not Iimited to: maintenance of project records; submittal of requests for
reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including
photos).
B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement,
contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required
permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items.
C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and
scheduling project activities and assuring quality control. Every effort will be made to maintain effective
communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any
interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates
outlined in this agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements.
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement, quarterly progress reports, and RECIPIENT closeout
report.
* Properly maintained project documentation
Recipient Task Coordinator: Michael Dawson
Project Administration/Management
Deliverables
Page 6 of 42
Number
Description
Due Date
1.1
Quarterly Progress Reports
1.2
Recipient Closeout Report
1.3
Project Outcome Summary Report
Version 10/30/2015
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
SCOPE OF WORK
Task Number: 2 Task Cost: $229,822.00
Task Title: Water Quality Monitoring and Analysis
Task Description:
A. The RECIPIENT will develop and submit a Quality Assurance Project Plan (QAPP), which will guide all water
quality monitoring activities, to the ECOLOGY Project Manager. This plan will go through a review process and must
be approved and signed by the Project Manager prior to initiating monitoring activities. Any monitoring activity
conducted before the QAPP receives final approval is not eligible for reimbursement.
B. The RECIPIENT will conduct a water quality monitoring program to assess shoreline and freshwater stream
ecosystems.
1. The RECIPIENT will monitor for E. coli or enterococcus at all flowing discharges (streams, pipes, or springs)
along the shoreline of the project area no less than four (4) times. One (1) survey will be completed in each area (North
and South) during the wet season (November- April) and one (1) survey will be completed in each area during the dry
season (May — October).
2. The RECIPIENT will monitor for E. coli, temperature, pH, conductivity, and dissolved oxygen at no less than five
(5) freshwater stream locations (Cooper Creek, Thorndyke Creek, Shine Creek and two other (unnamed) creeks) on a
monthly basis for two (2) water years.
C. The RECIPIENT will identify areas of concern based on sampling results and take additional samples to locate
possible bacteria sources.
D. The RECIPIENT will collect all sampling site location data with global positioning system (GPS). The
RECIPIENT will map the data in a geographic information system (GIS). The RECIPIENT will develop database
connections with existing enterprise geographical information system (GIS) to enable field data retrieval and analysis.
E. The RECIPIENT will submit all monitoring data collected into ECOLOGY's Environmental Information
Management (EIM) database annually. The RECIPIENT will develop and submit a final water quality monitoring
analysis report to ECOLOGY for review and approval.
F. The RECIPIENT will repair, replace, and/or purchase additional monitoring equipment, as necessary, due to normal
attrition of existing equipment, to facilitate monitoring and provide accurate data. The following equipment will be
eligible for purchase through this project: Field multimeter. The total cost of all equipment purchased under this
project will not exceed $5,483. Changes in equipment type or any additional equipment purchase must have prior
approval from the ECOLOGY Project Manager to be eligible for reimbursement.
Task Goal Statement:
Provides continuity of an existing data set and extend the data set to a new geographical area. Determine whether water
quality is improving or worsening. Identify areas of concern and investigate those to pinpoint sources.
Task Expected Outcome:
• Water quality sampling guided by an approved Quality Assurance Project Plan (QAPP) to assure the highest
Version 10/30/2015
Page 7 of 42
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
quality data collection and analysis work has occurred throughout the project.
• 65 miles of shoreline assessed for E. coli or enterococcus.
• 5 freshwater streams assessed for E. coli, temperature, pH, conductivity, and dissolved oxygen.
• Trend analysis to characterize water quality changes.
• Follow-up sampling, as needed, to help pinpoint fecal bacteria sources.
Recipient Task Coordinator. Michael Dawson
Water Quality Monitoring and Analysis
Deliverables
Page 8 of 42
Number
Description
Due Date
2.1
Upload approved QAPP into EAGL.
2.2
Manage and submit all monitoring data into ECOLOGY's EIM database
annually and at project closeout.
2.3
Upload shape files and maps with sampling information and water
quality results to EAGL.
2.4
Develop and submit a draft Water Quality Monitoring Report to
ECOLOGY'S Project Manager for review and comment. Upload a copy
of the final, approved report into EAGL.
Version 10/30/2015
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
SCOPE OF WORK
Task Number: 3 Task Cost: $162,340.00
Task Title: Pollution Identification and Correction
Task Description:
A. The RECIPIENT will conduct no less than two hundred (200) sanitary surveys of "high priority" OSS located
within the Northern Hood Canal project area. The purpose of the sanitary surveys is to identify and correct failing OSS
contributing to the polluting of surface water. The RECIPIENT will use the Hood Canal Regional PIC Guidance to
research and prioritize all OSS records in the project area for sanitary surveys based on known risk factors. High
priority properties include those areas of concern based on water quality sampling data (Task 2) and/or properties
within 500 feet of the shoreline that either have no septic system permit, or were permitted and are 25 years or older.
B. The RECIPIENT will conduct one-on-one interactions during the sanitary surveys to communicate project goals
and the importance of septic system maintenance in relation to water quality to the homeowners. The RECIPIENT will
provide installation records (if available) and educational materials related to proper maintenance and care of OSS to
survey participants.
C. The RECIPIENT will complete dye testing on systems where failure is suspected, but not confirmed directly and
feasible, to help pinpoint fecal bacteria sources.
D. The RECIPIENT will take corrective action on failing OSS by providing an information packet to homeowners
about septic system operation and maintenance, financial assistance, low-cost septic loan programs, and licensed
professionals who can help with repairs.
E. The RECIPIENT will participate in professional development trainings that are relevant to the project goals,
including, but not limited to code enforcement and environmental health. The total cost of all training under this
project will not exceed $2,000. Changes or modifications must have prior approval from the ECOLOGY Project
Manager to be eligible for reimbursement. Any training not specifically identified in this agreement or not approved by
the Project Manager prior to attendance will be ineligible for reimbursement.
F. The RECIPIENT will complete a Section 319 Initial Data Reporting form in EAGL prior to finalizing the grant
agreement.
Task Goal Statement:
Using the Hood Canal Regional PIC Guidance, OSS records will be researched and prioritized based on risk factors
such as age and vicinity to surface water. Status and condition of septic systems in the project area will be more
completely understood upon the completion of the survey. Dye testing will be utilized when appropriate to determine
impact to local waterways. Corrective action will be taken on identified failing OSS through a combination of
education efforts, enforcement of state and local codes, and distribution of information on available financial
assistance.
Task Expected Outcome:
• 200 sanitary surveys completed in the project area.
Identify and correct failing OSS.
• Increase awareness to homeowners on OSS financial assistance, licensed professionals, and operation &
Version IM0/2015
Page 9 of 42
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
maintenance.
• Pinpoint fecal coliform sources through the use of dye testing.
RecipientTask Coordinator: Michael Dawson
Pollution identification and Correction
Deliverables
Page 10 of 42
Number
Description
Due Date
3.1
Upload sanitary survey results spreadsheet to EAGL. Upload shape file
with location information and parcel data.
3.2
Corrective action documented in the Recipient Closeout Final Report for
all confirmed human fecal bacteria sources.
3.3
Upload educational materials related to proper maintenance and care of
OSS to EAGL.
3.4
Upload summary of financial assistance and low-cost septic loan
programs information to EAGL.
3.5
Upload information about licensed professionals who can help
homeowners with repairs to EAGL.
Version 10/30/2015
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
SCOPE OF WORK
Task Number: 4 Task Cost: $50,000.00
Task Title: Public Outreach and Education
Task Description:
A. The RECIPIENT will conduct no less than two (2) public meetings - one at the beginning and one near the end of
the project. The RECIPIENT will advertise the meetings through the local media. The RECIPIENT may spend up to
$100 per meeting for light refreshments associated with this project. The total amount spent for light refreshments
under this agreement cannot exceed $200.
B. The RECIPIENT will produce no less than one (1) factsheet with monitoring results for each confirmed hot spot
area and mail them to residents in hotspot areas.
C. The RECIPIENT will do a regional search for existing outreach content before producing any new materials. For
any educational materials developed under this agreement, the RECIPIENT will submit a draft to the ECOLOGY
Project Manager for review and approval prior to production and distribution. Materials must include ECOLOGY
funding recognition.
D. The RECIPIENT will develop and distribute information to the public about project goals, activities, and water
quality monitoring results no less than six (6) times. Information may be distributed through the use of newspaper,
radio, social media, RECIPIENT website updates, and RECIPIENT newsletters.
E. If there are a significant number of people in the community that speak languages other than English, the
RECIPIENT must produce all pamphlets, fliers, meeting notices, reports, and other educational and public outreach
materials in English and in the other prevalent language.
Task Goal Statement:
Communicate effectively with the public regarding the project goals and accomplishments, water quality results, areas
of concern, and financial assistance programs.
'task l.xpected Outcome:
• Public informed about project goals, activities and/or accomplishments at two public meetings at project
commencement and conclusion.
• Residents provided with individualized monitoring factsheets by mail in areas that monitoring and PIC work
determine are hotspot areas.
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Page 11 of 42
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
Recipient Task Coordinator: Michael Dawson
Public Outreach and Education
Deliverables
Page 12 of 42
Number
Description
Due Date
4.1
Public meeting agendas and attendance/sign in sheets uploaded to EAGL.
4.2
Water quality monitoring results factsheets uploaded to EAGL.
4.3
Upload copies of press releases and newsletters to EAGL.
Version 10/30/2015
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
BUDGET
Funding Distribution EG190169
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Funding Title: Centennial Funding Type: Grant
Funding Effective Date: 09/01/2018 Funding Expiration Date: 08/31/2021
Funding Source:
Title: Centennial-SFY 18
Page 13 of 42
Type: State
Funding Source %: 100%
Description: The Centennial Clean Water Program provides grants for nonpoint source pollution
control activity projects and wastewater facility construction projects in smaller,
financially distressed communities.
Approved Indirect Costs Rate: Approved State Indirect Rate: 29.35%
Recipient Match %: 25%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
Centennial
Task Total
Project Administration/Management
$ 43,244.67
Water Quality Monitoring and Analysis
$ 229,822.00
Pollution Identification and Correction
$ 162,340.00
Public Outreach and Education
$ 50,000.00
Total: $ 485,406.67
Version 10/3M015
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
Fundina Distribution Summary
Recipient / Ecology Share
Page 14 of 42
Funding Distribution Name
Recipient Match %
Recipient Share
Ecology Share
Total
Centennial
25.00 %
$ 121,351.67
$ 364,055.00
$ 485,406.67
Total
$ 121,351.67
$ 364,055.00
$ 485,406.67
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
SECTION 1: DEFINITIONS
Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement:
"Administration Charge" means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98
WAC, to be used to pay Ecology's cost to administer the State Revolving Fund by placing a percentage of the interest
earned in an Administrative Charge Account.
"Administrative Requirements" means the effective edition of ECOLOGY'S Administrative Requirements for
Recipients of Ecology Grants and Loans at the signing of this agreement.
"Annual Debt Service" for any calendar year means for any applicable bonds or loans including the loan, all interest
plus all principal due on such bonds or loans in such year.
"Average Annual Debt Service" means, at the time of calculation, the sum of the Annual Debt Service for the
remaining years of the loan to the last scheduled maturity of the loan divided by the number of those years.
"Acquisition" means the purchase or receipt of a donation of fee or less than fee interests in real property. These
interests include, but are not limited to, conservation easements, access/trail easements, covenants, water rights, leases,
and mineral rights.
"Centennial Clean Water Program" means the state program funded from various state sources.
"Contract Documents" means the contract between the RECIPIENT and the construction contractor for construction of
the project.
"Cost Effective Analysis" means a comparison of the relative cost -efficiencies of two or more potential ways of
solving a water quality problem as described in Chapter 173-98-730 WAC.
"Defease" or "Defeasance" means the setting aside in escrow orotherspecial-fund-or-account of sufficient investments
and money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due.
Version 10/30/2015
State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
"Effective Date" means the earliest date on which eligible costs may be incurred.
"Effective Interest Rate" means the total interest rate established by Ecology that includes the Administrative Charge.
"Estimated Loan Amount" means the initial amount of funds loaned to the RECIPIENT.
"Estimated Loan Repayment Schedule" means the schedule of loan repayments over the term of the loan based on the
Estimated Loan Amount.
"Equivalency" means projects designated by ECOLOGY to meet additional federal requirements.
"Expiration Date" means the latest date on which eligible costs may be incurred.
"Final Accrued Interest" means the interest accrued beginning with the first disbursement of funds to the RECIPIENT
through such time as the loan is officially closed out and a final loan repayment schedule is issued.
"Final Loan Amount" means all principal of and interest on the loan from the Project Start Date through the Project
Completion Date.
"Final Loan Repayment Schedule" means the schedule of loan repayments over the term of the loan based on the Final
Loan Amount.
"Forgivable Principal" means the portion of a loan that is not required to be paid back by the borrower.
"General Obligation Debt" means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the
RECIPIENT and by the full faith, credit, and resources of the RECIPIENT.
"General Obligation Payable from Special Assessments Debt" means an obligation of the RECIPIENT secured by a
valid general obligation of the Recipient payable from special assessments to be imposed within the constitutional and
statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable
property within the boundaries of the RECIPIENT.
"Gross Revenue" means all of the earnings and revenues received by the RECIPIENT from the maintenance and
operation of the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility
Local Improvement Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal
proceeds of bonds and other obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance,
or escrow fund created to Defease or refund Utility obligations or (B) in an obligation redemption fund or account
other than the Loan Fund until commingled with other earnings and revenues of the Utility or (C) held in a special
account for the purpose of paying a rebate to the United States Government under the Internal Revenue Code.
"Guidelines" means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the
project is funded.
"Initiation of Operation Date" means the actual date the Water Pollution Control Facility financed with proceeds of the
loan begins to operate -for -its -intended -purpose.
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
"Loan" means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund
(Centennial) Loan made pursuant to this loan agreement.
"Loan Amount" means either an Estimated Loan Amount or a Final Loan Amount, as applicable.
"Loan Fund" means the special fund created by the RECIPIENT for the repayment of the principal of and interest on
the loan.
"Loan Security" means the mechanism by which the RECIPIENT pledges to repay the loan.
"Loan Term" means the repayment period of the loan.
"Maintenance and Operation Expense" means all reasonable expenses incurred by the RECIPIENT in causing the
Utility to be operated and maintained in good repair, working order, and condition including payments to other parties,
but will not include any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes.
"Net Revenue" means the Gross Revenue less the Maintenance and Operation Expense.
"Original Engineer's Estimate" means the engineer's estimate of construction costs included with bid documents.
"Principal and Interest Account" means, for a loan that constitutes Revenue -Secured Debt, the account created in the
loan fund to be first used to repay the principal of and interest on the loan.
"Project" means the project described in this agreement.
"Project Completion Date" means the date specified in the agreement on which the Scope of Work will be fully
completed. This term is only used in loan agreements.
"Project Schedule" means that schedule for the project specified in the agreement.
"Revenue -Secured Debt" means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and
one not a general obligation of the RECIPIENT.
"Reserve Account" means, for a loan that constitutes a Revenue Secured Debt and if specifically identified as a term
and condition of the funding agreement, the account of that name created in the loan fund to secure the payment of the
principal of and interest on the loan.
"Risk -Based Determination" means an approach to sub -recipient monitoring and oversight based on risk factors
associated to a RECIPIENT or project.
"Scope of Work" means the tasks and activities constituting the project.
"Section 319" means the section of the Clean Water Act that provides funding to address nonpoint sources of water
pollution.
"Senior Lien Obligations" means all revenue bonds and other obligations of the RECIPIENT outstanding -on -the -date
of execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
issued after the date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility
prior and superior to the claim or lien of the loan, subject only to Maintenance and Operation Expense.
"State Water Pollution Control Revolving Fund (Revolving Fund)" means the water pollution control revolving fund
established by Chapter 90.50A.020 RCW.
"Termination Date" means the effective date of ECOLOGY's termination of the agreement.
"Termination Payment Date" means the date on which the RECIPIENT is required to repay to ECOLOGY any
outstanding balance of the loan and all accrued interest.
"Total Eligible Project Cost" means the sum of all costs associated with a water quality project that have been
determined to be eligible for ECOLOGY grant or loan funding, including any required recipient match.
"Total Project Cost" means the sum of all costs associated with a water quality project, including costs that are not
eligible for ECOLOGY grant or loan funding.
"ULID" means any utility local improvement district of the RECIPIENT created for the acquisition or construction of
additions to and extensions and betterments of the Utility.
"ULID Assessments" means all assessments levied and collected in any ULID. Such assessments are pledged to be
paid into the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund or
account). ULID Assessments will include principal installments and any interest or penalties which may be due.
"Utility" means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT,
the Net Revenue of which is pledged to pay and secure the loan.
SECTION 2: THE FOLLOWING CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY
COMBINED FINANCIAL ASSISTANCE FUNDING.
The Water Quality Financial Assistance Funding Guidelines are included in this agreement by reference and are
available on ECOLOGY's Water Quality Program website.
A. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements
of Chapter 39.80 RCW, "Contracts for Architectural and Engineering Services," have been, or shall be, met in
procuring qualified architectural/engineering services. The RECIPIENT shall identify and separate eligible and
ineligible costs in the final architectural/engineering services contract and submit a copy of the contract to ECOLOGY.
B. Acquisition: The following provisions shall be in force only if the project described in this agreement is an
acquisition project:
a. Evidence of Land Value and Title. The RECIPIENT shall submit documentation of the cost of the property rights
and the type of ownership interest that has been acquired.
b. Legal Description of Real Property Rights Acquired. The legal description of the real property rights purchased
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
with funding assistance provided through this agreement (and protected by a recorded conveyance of rights to the State
of Washington) shall be incorporated into the agreement before final payment.
c. Conveyance of Rights to the State of Washington. Upon purchase of real property rights (both fee simple and lesser
interests), the RECIPIENT shall execute the document necessary to convey certain rights and responsibilities to
ECOLOGY, on behalf of the State of Washington. The documents required will depend on the project type, the real
property rights being acquired, and whether or not those rights are being acquired in perpetuity (see options below).
The RECIPIENT shalt use language provided by ECOLOGY, to record the executed document in the County where
the real property lies, and to provide a copy of the recorded document to ECOLOGY.
Documentation Options:
1. Deed of Right. The Deed of Right conveys to the people of the state of Washington the right to preserve, protect,
and/or use the property for public purposes consistent with the fund source. RECIPIENTs shall use this document
when acquiring real property rights that include the underlying land. This document may also be applicable for those
easements where the RECIPIENT has acquired a perpetual easement for public purposes. The RECIPIENT must
obtain ECOLOGY approval on the draft language prior to executing the deed of right.
2. Assignment of Rights. The Assignment of Rights document transfers certain rights such as access and enforcement
to ECOLOGY. The RECIPIENT shall use this document when an easement or lease is being acquired for water
quality and habitat conservation. The Assignment of Rights requires the signature of the underlying landowner and
must be incorporated by reference in the easement document.
3. Easements and Leases. The RECIPIENT may incorporate required language from the Deed of Right or Assignment
of Rights directly into the easement or lease document, thereby eliminating the requirement for a separate document.
Language will depend on the situation; therefore, the RECIPIENT must obtain ECOLOGY approval on the draft
language prior to executing the easement or lease.
d. Real Property Acquisition and Relocation Assistance.
1. Federal Acquisition Policies. See Section 4 of this agreement for requirements specific to Section 319 and SRF
funded projects.
2. State Acquisition Policies. When state funds are part of this agreement, the RECIPIENT agrees to comply with the
terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of
Washington, Chapter 8.26 RCW, and Chapter 468-100 WAC.
3. Housing and Relocation. In the event that housing and relocation costs, as required by federal law set out in
subsection (1) above and/or state law set out in subsection (2) above, are involved in the execution of this project, the
RECIPIENT agrees to provide any housing and relocation assistance required.
e. Hazardous Substances.
1. Certification. The RECIPIENT shall inspect, investigate, and conduct an environmental audit of the proposed
acquisition site for the presence of hazardous substances, as defined in RCW 70.105D.020(10), and certify:
i. No hazardous substances were found on the site, or
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
ii. Any hazardous substances found have been treated and/or disposed of in compliance with applicable state and
federal laws, and the site is deemed "clean."
2. Responsibility. Nothing in this provision alters the RECIPIENT's duties and liabilities regarding hazardous
substances as set forth in RCW 70.105D.
3. Hold Harmless. The RECIPIENT will defend, protect and hold harmless ECOLOGY and any and all of its
employees and/or agents, from and against any and all liability, cost (including but not limited to all costs of defense
and attorneys' fees) and any and all loss of any nature from any and all claims or suits resulting from the presence of,
or the release or threatened release of, hazardous substances on the property the RECIPIENT is acquiring.
f. Restriction On Conversion Of Real Property And/Or Facilities To Other Uses
The RECIPIENT shall not at any time convert any real property (including any interest therein) or facility acquired,
developed, maintained, renovated, and/or restored pursuant to this agreement to uses other than those purposes for
which funds were approved without prior approval of ECOLOGY. For acquisition projects that are term limited, such
as one involving a lease or a term -limited restoration, renovation or development project or easement, this restriction
on conversion shall apply only for the length of the term, unless otherwise provided in written documents or required
by applicable state or federal law. In such case, the restriction applies to such projects for the length of the term
specified by the lease, easement, deed, or landowner agreement.
C. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by
ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that
activity may be delayed or ineligible. For more details regarding BMP Implementation, please reference the Water
Quality Financial Assistance Funding Guidelines available on ECOLOGY's Water Quality Program funding website.
D. Electronic Fund Transfers: The RECIPIENT must register as a statewide vendor in order to receive payment
reimbursement. Washington State's Department of Enterprise Services (DES) issues all payments. DES maintains a
central vendor file for Washington State agency use to process vendor payments. The RECIPIENT can complete the
registration process online at:
http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. This registration process
allows the RECIPIENT to sign up for direct deposit payments, also known as electronic fund transfers (EFT). If the
RECIPIENT has questions about the vendor registration process or setting up direct deposit payments contact DES
Payee Help Desk at (360) 407-8180or payeehelpdesk@watech.wa.gov.
E. Equipment Purchase: Equipment purchases over $5,000 and not included in the scope of work or the Ecology
approved construction plans and specifications, must be pre -approved by ECOLOGY's project manager before
purchase. All equipment purchases over $5,000 and not included in a contract for work being completed on the
funded project, must also be reported on the Equipment Purchase Report in EAGL.
F. Funding Recognition: The RECIPIENT must inform the public about ECOLOGY or any EPA (see Section 3.11 for
Section 319 funded or Section 5.E for SRF funded projects) funding participation in this project through the use of
project signs, acknowledgement in published materials, reports, the news media, websites, or other public
announcements. Projects addressing site -specific locations must utilize appropriately sized and weather -resistant
signs. Sign logos are available from ECOLOGY's Financial Manager upon request.
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
G. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with
the requirements of Chapter 36.70A RCW, "Growth Management Planning by Selected Counties and Cities." If the
status of compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify
ECOLOGY in writing of this change within 30 days.
H. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary
for the project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, "Interlocal
Cooperation Act." The RECIPIENT shall submit a copy of each Interlocal agreement necessary for the project to
ECOLOGY upon request.
I. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under
this agreement.
J. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project
results or water quality project outcomes and the status of long-term environmental results or goals from the project
approximately three years after project completion. A representative from ECOLOGY's Water Quality Program may
contact the RECIPIENT to request this data. ECOLOGY may also conduct site interviews and inspections, and may
otherwise evaluate the project, as part of this assessment.
K. Project Status Evaluation: ECOLOGY may evaluate the status of this project 18 months from the effective date of
this agreement. ECOLOGY's Project Manager and Financial Manager will meet with the RECIPIENT to review
spending trends, completion of outcome measures, and overall project administration and performance. If the
RECIPIENT fails to make satisfactory progress toward achieving project outcomes, ECOLOGY may change the scope
of work, reduce grant funds, or increase oversight measures.
L. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement
shall be consistent with the current U.S. Natural Resource Conservation Service ("NRCS") Field Office Technical
Guide for Washington State and specific requirements outlined in the Water Quality Funding Guidelines. Technical
assistance, proposed practices, or project designs that do not meet these standards may be eligible if approved in
writing by ECOLOGY.
SECTION 3: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND CENTENNIAL CLEAN
WATER FUNDED PROJECTS BEING USED TO MATCH SECTION 319 FUNDS.
The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY:
1. Federal Funding Accountability and Transparency Act (FFATA) Form, available on the Water Quality Program
website.
2. "Section 319 Initial Data Reporting" form in EAGL.
A. Data Reporting: The RECIPIENT must complete the "Section 319 Initial Data Reporting" form in EAGL before
this agreement can be signed by Ecology. This form is used to gather general information about the project for EPA.
B. Funding Recognition and -Outreach: -In- addition to -Section 2.17-of theseTermsand Conditions, theRECIPIENT
shall provide signage that informs the public that the project is funded by EPA. The signage shall contain the EPA
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
logo and follow usage requirements available at http://www2.epa.gov/stylebook/using-epa-seal-and-logo. To obtain
the appropriate EPA logo or seal graphic file, the RECIPIENT may sent a request to their Ecology Financial Manager.
To increase public awareness of projects serving communities where English is not the predominant language,
RECIPIENTS are encouraged to provide their outreach strategies communication in non-English languages.
Translation costs for this purpose are allowable, provided the costs are reasonable.
The RECIPIENT shall use the following paragraph in all reports, documents, and signage developed under this
agreement:
"This project has been funded wholly or in part by the United States Environmental Protection Agency under an
assistance agreement to the Washington State Department of Ecology. The contents of this document do not
necessarily reflect the views and policies of the Environmental Protection Agency, nor does the mention of trade
names or commercial products constitute endorsement or recommendation for use."
C. Load Reduction Reporting: The RECIPIENT shall complete the "Section 319 Annual Load Reduction Reporting"
form in EAGL by January 15 of each year and at project close-out. ECOLOGY may hold reimbursements until the
RECIPIENT has completed the form. This form is used to gather information on best management practices (BMPs)
installed and associated pollutant load reductions that were funded as a part of this project.
D. Time Extension: The RECIPIENT may request a one-time extension for up to 12 months. However, the time
extension cannot exceed the time limitation established in EPA's assistance agreement. In the event a time extension
is requested and approved by ECOLOGY, the RECIPIENT must complete all eligible work performed under this
agreement by the expiration date.
SECTION 4: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND STATE REVOLVING FUND
(SRF) LOAN FUNDED PROJECTS ONLY.
A. Accounting Standards: The RECIPIENT shall maintain accurate records and accounts for the project (PROJECT
Records) in accordance with Generally Accepted Accounting Principles (GAAP) as issued by the Governmental
Accounting Standards Board (GASB), including standards related to the reporting of infrastructure assets or in
accordance with the standards in Chapter 43.09.200 RCW "Local Government Accounting — Uniform System of
Accounting".
B. Acquisitions: Section 319 and SRF Equivalency project RECIPIENTs shall comply with the terms and conditions
of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 84 Stat. 1894 (1970)-
-Public Law 91-646, as amended by the Surface Transportation and Uniform Relocation Assistance Act, PL
100-17-1987, and applicable regulations and procedures of the federal agency implementing that Act.
C. Audit Requirements: In accordance with 2 CFR 200.501(a), the RECIPIENT agrees to obtain a single audit from
an independent auditor, if their organization expends $750,000 or more in total Federal funds in their fiscal year. The
RECIPIENT must submit the form SF -SAC and a Single Audit Report Package within 9 months of the end of the
fiscal year or 30 days after receiving the report from an independent auditor. The SF -SAC and a Single Audit Report
Package MUST be submitted using the Federal Audit Clearinghouse's Internet Data Entry System available at: -- --
https://harvester.census.gov/fac/Collectlddeindex.htmi. For complete information on how to accomplish the single
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00046
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
audit submission, go to the Federal Audit Clearinghouse Web site: http://harvester.census.gov/fac/.
D. Archaeological Resources and Historic Properties (Section 106): The RECIPIENT shall comply with the additional
requirements under section 106 of the National Historic Preservation Act (NHPA, 36 CFR 800).
E. Data Universal Numbering System (DUNS) and Central Contractor Registration (CCR) Requirements:
RECIPIENTs shall have a DUNS number. Unless exempted from this requirement under 2 CFR 25.110, the
RECIPIENT must ensure that their organization's information in the System for Award Management (SAM),
https://www.sam.gov, is kept current through project closeout. This requires that the RECIPIENT reviews and updates
the information at least annually after the initial registration, and more frequently if information changes.
F. Disadvantaged Business Enterprise (DBE): General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to
comply with the requirements of the Environmental Protection Agency's Program for Utilization of Small, Minority,
and Women's Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this agreement.
Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following good faith efforts
whenever procuring construction, equipment, services, and supplies under this agreement. Records documenting
compliance with the following six good faith efforts shall be retained:
1) Ensure Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent
practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government
RECIPIENTs, this shall include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them
whenever they are potential sources.
2) Make information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time
frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and
facilitates participation by Disadvantaged Business Enterprises in the competitive process. This includes, whenever
possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar days before the bid or
proposal closing date.
3) Consider, in the contracting process, whether firms competing for large contracts could subcontract with
Disadvantaged Business Enterprises. For Indian Tribal, State, and Local Government RECIPIENTs, this shall include
dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum
participation by Disadvantaged Business Enterprises in the competitive process.
4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for
one of these firms to handle individually.
5) Use services and assistance of the Small Business Administration and the Minority Business Development Agency
of the Department of Commerce.
6) If the prime contractor awards subcontracts, require the prime contractor to take the five good faith efforts steps in
paragraphs 1 through 5 above.
The RECIPIENT agrees to submit ECOLOGY's Contractor Participation Report Form D with each payment request.
Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with the contract
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
administration provisions of 40 CFR, Section 33.302.
Non-discrimination Provision. The RECIPIENT shall not discriminate on the basis of race, color, national origin or
sex in the performance of this agreement. The RECIPIENT shall carry out applicable requirements of 40 CFR Part 33
in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the
RECIPIENT to carry out these requirements is a material breach of this agreement which may result in the termination
of this contract or other legally available remedies.
This does not preclude the RECIPIENT from enacting broader nondiscrimination protections.
The RECIPIENT shall comply with all federal and state nondiscrimination laws, including but not limited to, Title VI
and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education
Amendments of 1972, the Age Discrimination Act of 1975, and Chapter 49.60 RCW, Washington's Law Against
Discrimination, and 42 U.S.C. 12101 et seq, the Americans with Disabilities Act (ADA).
In the event of the RECIPIENT's noncompliance or refusal to comply with any applicable nondiscrimination law,
regulation, or policy, this agreement may be rescinded, canceled, or terminated in whole or in part and the
RECIPIENT may be declared ineligible for further funding from ECOLOGY. The RECIPIENT shall, however, be
given a reasonable time in which to cure this noncompliance.
The RECIPIENT shall include the following terms and conditions in contracts with all contractors, subcontractors,
engineers, vendors, and any other entity for work or services pertaining to this agreement.
"The Contractor will not discriminate on the basis of race, color, national origin or sex in the performance of this
Contract. The Contractor will carry out applicable requirements of 40 CFR Part 33 in the award and administration of
contracts awarded under Environmental Protection Agency financial agreements. Failure by the Contractor to carry out
these requirements is a material breach of this Contract which may result in termination of this Contract or other
legally available remedies."
Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a bidders list. The
bidders list shall include the following information for all firms that bid or quote on prime contracts, or bid or quote
subcontracts, including both MBE/WBEs and non-MBE/WBEs.
1. Entity's name with point of contact
2. Entity's mailing address, telephone number, and e-mail address
3. The procurement on which the entity bid or quoted, and when
4. Entity's status as an MBE/WBE or non-MBE/WBE
G. Electronic and information Technology (EIT) Accessibility: RECIPIENTS shall ensure that loan funds provided
under this agreement for costs in the development or purchase of EIT systems or products provide individuals with
disabilities reasonable accommodations and an equal and effective opportunity to benefit from or participate in a
program, including those offered through electronic and information technology as per Section 504 of the
Rehabilitation Act, codified in 40 CFR Part 7. Systems or products funded under this agreement must be designed to
meet the diverse needs of users without barriers or diminished function or quality. Systems shall include usability
features or functions that accommodate the needs of persons with disabilities, including those who use assistive
technology.
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State of Washington Department of Ecology
Agreement No: WQC-201 8-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
H. Hotel -Motel Fire Safety Act: The RECIPIENT shall ensure that all space for conferences, meetings, conventions or
training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of
the Hotel and Motel Fire Safety Act (15 USC 2225a, PL 101-391, as amended). Recipients may search the
Hotel -Motel National Master List at http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance,
or to find other information about the Act. Pursuant to 15 USC 2225a.
I. Trafficking In Persons: The RECIPIENT and RECIPIENT employees that are private entities shall not engage in
forms of trafficking in persons during the period of time this agreement is effective. This includes, but is not limited
to, the procurement of a commercial sex act or forced labor. The RECIPIENT shall notify ECOLOGY immediately of
any information received from any source alleging a violation under this provision.
SECTION 5: THE FOLLOWING CONDITIONS APPLY TO STATE REVOLVING FUND (SRF) LOAN FUNDED
PROJECTS ONLY.
The RECIPIENT must submit the following documents/forms to ECOLOGY before this agreement is signed by
ECOLOGY:
1. Financial Capability Assessment Documentation
2.Opinion of RECIPIENT's Legal Council
3. Authorizing Ordinance or Resolution
4. Federal Funding Accountability and Transparency Act (FFATA) Form
5. CWSRF Federal Reporting Information form available in EAGL
6. Fiscal Sustainability Plan Certification Form (only required if the project includes construction of a wastewater or
stormwater facility construction)
7. Cost and Effectiveness Analysis Certification Form
A. Alteration and Eligibility of Project: During the term of this agreement, the RECIPIENT (1) shall not materially
alter the design or structural character of the project without the prior written approval of ECOLOGY and (2) shall
take no action which would adversely affect the eligibility of the project as defined by applicable funding program
rules and state statutes, or which would cause a violation of any covenant, condition, or provision herein.
B. American Iron and Steel (Buy American): This loan provision applies to projects for the construction, alteration,
maintenance, or repair of a "treatment works" as defined in the Federal Water Pollution Control Act (33 USC 1381 et
seq.) The RECIPIENT shall ensure that all iron and steel products used in the project are produced in the United
States. Iron and Steel products means the following products made primarily of iron or steel: lined or unlined pipes
and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves,
structural steel, reinforced precast concrete, and construction materials. The RECIPIENT may request waiver from
this requirement from the Administrator of the Environmental Protection Agency. The RECIPIENT must coordinate
all waiver requests through ECOLOGY. This provision does not apply if the engineering plans and specifications for
the project were approved by ECOLOGY prior to January 17, 2014. ECOLOGY reserves the right to request
documentation of RECIPIENT'S compliance with this provision.
C. Authority of RECIPIENT: This agreement is authorized by the Constitution and laws of the state of Washington,
including the RECIPIENT's authority, and by the RECIPIENT pursuant to the authorizing ordinance or resolution.
The RECIPIENT shall submit a copy of the authorizing ordinance or resolution to the ECOLOGY Financial Manager
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
before this agreement shall be signed by ECOLOGY.
D. Equivalency Projects: (For designated equivalency projects only)
1. The RECIPIENT must procure architectural and engineering services in accordance with the federal requirements in
Chapter 1 I of Title 40, U.S.C. (see
www.gpo.gov/fdsys/pkg/(JSCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap l l .pdf).
E. Fiscal Sustainability Plan Certification: The RECIPIENT shall submit a completed Fiscal Sustainability Plan
Certification before this agreement is signed by ECOLOGY. The Fiscal Sustainability Plan Certification is available
from the ECOLOGY Financial Manager or on the Water Quality Program website.
F. Funding Recognition and Outreach: In addition to Section 2.F of these Terms and Conditions, the
RECIPIENT agrees to comply with the EPA SRF Signage Guidance in order to enhance public awareness of EPA
assistance agreements nationwide. The signage guidance can be found at:
http://www. ecy.wa.gov/programs/wq/funding/FundPrgms/C W SRF/SignageGuidanceJune2015.pdf.
G. Insurance: The RECIPIENT shall at all times carry fire and extended insurance coverage, public liability, and
property damage, and such other forms of insurance with responsible insurers and policies payable to the RECIPIENT
on such of the buildings, equipment, works, plants, facilities, and properties of the Utility as are ordinarily carried by
municipal or privately -owned utilities engaged in the operation of like systems, and against such claims for damages
as are ordinarily carried by municipal or privately -owned utilities engaged in the operation of like systems, or it shall
self -insure or participate in an insurance pool or pools with reserves adequate, in the reasonable judgment of the
RECIPIENT, to protect it against loss.
H. Litigation Authority: No litigation is now pending, or to the RECIPIENT's knowledge, threatened, seeking to
restrain, or enjoin:
(i) the execution of this agreement; or
(ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and the levy and
collection of ULID Assessments therein pledged to pay the principal of and interest on the loan (for revenue secured
lien obligations); or
(iii) the levy and collection of the taxes pledged to pay the principal of and interest on the loan (for general
obligation -secured loans and general obligation payable from special -assessment -secured loans); or
(iv) in any manner questioning the proceedings and authority under which the agreement, the loan, or the project are
authorized. Neither the corporate existence, or boundaries of the RECIPIENT nor the title of its present officers to
their respective offices is being contested. No authority or proceeding for the execution of this agreement has been
repealed, revoked, or rescinded.
I. Loan Interest Rate and Terms: This loan agreement shall remain in effect until the date of final repayment of the
loan, unless terminated earlier according to the provisions herein.
When the Project Completion Date has occurred, ECOLOGY and the RECIPIENT shall execute an amendment to this
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
loan agreement which details the final loan amount (Final Loan Amount), and ECOLOGY shall prepare a final loan
repayment schedule. The Final Loan Amount shall be the combined total of actual disbursements made on the loan
and all accrued interest to the computation date.
The Estimated Loan Amount and the Final Loan Amount (in either case, as applicable, a "Loan Amount") shall bear
interest based on the interest rate identified in this agreement as the "Effective Interest Rate," per annum, calculated on
the basis of a 365 day year. Interest on the Estimated Loan Amount shall accrue from and be compounded monthly
based on the date that each payment is mailed to the RECIPIENT. The Final Loan Amount shall be repaid in equal
installments, semiannually, over the term of this loan "Loan Tenn" as outlined in this agreement.
J. Loan Repayment:
Sources of Loan Repayment
1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the loan from the sources
identified below and to perform and observe all other agreements and obligations on its part, contained herein, shall be
absolute and unconditional, and shall not be subject to diminution by setoff, counterclaim, or abatement of any kind.
To secure the repayment of the loan from ECOLOGY, the RECIPIENT agrees to comply with all of the covenants,
agreements, and attachments contained herein.
2. For General Obligation. This loan is a General Obligation Debt of the RECIPIENT.
3. For General Obligation Payable from Special Assessments. This loan is a General Obligation Debt of the
RECIPIENT payable from special assessments to be imposed within the constitutional and statutory tax limitations
provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries
of the RECIPIENT.
4. For Revenue -Secured: Lien Position. This loan is a Revenue -Secured Debt of the RECIPIENT's Utility. This loan
shall constitute a lien and charge upon the Net Revenue junior and subordinate to the lien and charge upon such Net
Revenue of any Senior Lien Obligations.
In addition, if this loan is also secured by Utility Local Improvement Districts (ULID) Assessments, this loan shall
constitute a lien upon ULID Assessments in the ULID prior and superior to any other charges whatsoever.
5. Other Sources of Repayment. The RECIPIENT may repay any portion of the loan from any funds legally available
to it.
6. Defeasance of the Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT shall not be entitled to, and
shall not affect, an economic Defeasance of the loan. The RECIPIENT shall not advance refund the loan.
If the RECIPIENT defeases or advance refunds the loan, it shall be required to use the proceeds thereof immediately
upon their receipt, together with other available RECIPIENT funds, to repay both of the following:
(i) The Loan Amount with interest
(ii) Any other obligations of the RECIPIENT to ECOLOGY under this agreement, unless in its sole discretion
ECOLOGY finds that repayment from those additional sources would not be in the public interest.
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
Failure to repay the Loan Amount plus interest within the time specified in ECOLOGY's notice to make such
repayment shall incur Late Charges and shall be treated as a Loan Default.
7. Refinancing or Early Repayment of the Project. So long as ECOLOGY shall hold this loan, the RECIPIENT shall
give ECOLOGY thirty days written notice if the RECIPIENT intends to refinance or make early repayment of the
loan.
Method and Conditions on Repayments
1. Semiannual Payments. Notwithstanding any other provision of this agreement, the first semiannual payment of
principal and interest on this loan shall be due and payable no later than one year after the project completion date or
initiation of operation date, whichever comes first.
Thereafter, equal payments shall be due every six months.
If the due date for any semiannual payment falls on a Saturday, Sunday, or designated holiday for Washington State
agencies, the payment shall be due on the next business day for Washington State agencies.
Payments shall be mailed to:
Department of Ecology
Cashiering Unit
P.O. Box 47611
Olympia WA 98504-7611
In lieu of mailing payments, electronic fund transfers can be arranged by working with ECOLOGY's Financial
Manager.
No change to the amount of the semiannual principal and interest payments shall be made without a mutually signed
amendment to this agreement. The RECIPIENT shall continue to make semiannual payments based on this agreement
until the amendment is effective, at which time the RECIPIENT's payments shall be made pursuant to the amended
agreement.
2. Late Charges. If any amount of the Final Loan Amount or any other amount owed to ECOLOGY pursuant to this
agreement remains unpaid after it becomes due and payable, ECOLOGY may assess a late charge. The late charge
shall be one percent per month on the past due amount starting on the date the debt becomes past due and until it is
paid in full.
3. Repayment Limitations. Repayment of the loan is subject to the following additional limitations, among others:
those on defeasance, refinancing and advance refunding, termination, and default and recovery of payments.
4. Prepayment of Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT may prepay the entire unpaid
principal balance of and accrued interest on the loan or any portion of the remaining unpaid principal balance of the
Loan Amount. Any prepayments on the loan shall be applied first to any accrued interest due and then to the
outstanding principal balance of the Loan Amount.- If the RECIPIENT elects to prepay the entire remaining unpaid
balance and accrued interest, the RECIPIENT shall first contact ECOLOGY's Revenue/Receivable Manager of the
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
Fiscal Office.
K. Loan Security
Due Regard: For loans secured with a Revenue Obligation: The RECIPIENT shall exercise due regard for
Maintenance and Operation Expense and the debt service requirements of the Senior Lien Obligations and any other
outstanding obligations pledging the Gross Revenue of the Utility, and it has not obligated itself to set aside and pay
into the loan Fund a greater amount of the Gross Revenue of the Utility than, in its judgment, shall be available over
and above such Maintenance and Operation Expense and those debt service requirements.
Where collecting adequate gross utility revenue requires connecting additional users, the RECIPIENT shall require the
sewer system connections necessary to meet debt obligations and expected operation and maintenance expenses.
Levy and Collection of Taxes (if used to secure the repayment of the loan): For so long as the loan is outstanding, the
RECIPIENT irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory
tax limitations provided by law without a vote of its electors on all of the taxable property within the boundaries of the
RECIPIENT in an amount sufficient, together with other money legally available and to be used therefore, to pay
when due the principal of and interest on the loan, and the full faith, credit and resources of the RECIPIENT are
pledged irrevocably for the annual levy and collection of those taxes and the prompt payment of that principal and
interest.
Not an Excess Indebtedness: For loans secured with a general obligation pledge or a general obligation pledge on
special assessments: The RECIPIENT agrees that this agreement and the loan to be made do not create an
indebtedness of the RECIPIENT in excess of any constitutional or statutory limitations.
Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of this loan): For so long
as the loan is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the Utility, including applicable
ULID Assessments in the ULID, to pay when due the principal of and interest on the loan.
Utility Local Improvement District (ULID) Assessment Collection (if used to secure the repayment of the loan): All
ULID Assessments in the ULID shall be paid into the Loan Fund and used to pay the principal of and interest on the
loan.
L. Maintenance and Operation of a Funded Utility: The RECIPIENT shall, at all times, maintain and keep the funded
Utility in good repair, working order, and condition.
M. Opinion of RECIPIENT's Legal Counsel: The RECIPIENT must submit an "Opinion of Legal Counsel to the
RECIPIENT" to ECOLOGY before this agreement will be signed. ECOLOGY will provide the form.
N. Prevailing Wage (Davis -Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the
Davis -Bacon Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment
works carried out, in whole or in part, with assistance made available by the State Revolving Fund as authorized by
Section 513, title VI of the Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed
by contractors and subcontractors shall be paid wages not less often than once a week and at rates not less than those
prevailing on projects of a character similar in the locality as determined by the Secretary of Labor.
The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
requests for bids, proposals, quotes or other methods for soliciting contracts (solicitation). These wage determinations
shall be incorporated into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required
EPA contract language regarding Davis -Bacon Wages is in all contracts and sub contracts in excess of $2,000. The
RECIPIENT shall maintain records sufficient to document compliance with the Davis -Bacon Act, and make such
records available for review upon request.
The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works,
Chapter 39.12 RCW, as applicable. Compliance may include the determination whether the project involves "public
work" and inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT
agrees to maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and make such records
available for review upon request.
O. Progress Reports: RECIPIENTS funded with State Revolving Fund Loan or Forgivable Principal shall include the
following verification statement in the "General Comments" text box of each progress report.
"We verify that we are in compliance with all the requirements as outlined in our funding agreement(s) with the
Department of Ecology. This includes but is not limited to:
- The Davis -Bacon Act, 29 CFR (If applicable)
- Washington State Prevailing Wage Rate, Chapter 39.12 RCW (Pertaining to all recipients)
- The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33"
P. Representations and Warranties: The RECIPIENT represents and warrants to ECOLOGY as follows:
Application: Material Information. All information and materials submitted by the RECIPIENT to ECOLOGY in
connection with its loan application were, when made, and are, as of the date the RECIPIENT signs this agreement,
true and correct. There is no material adverse information relating to the RECIPIENT, the project, the loan, or this
agreement known to the RECIPIENT, which has not been disclosed in writing to ECOLOGY.
Existence; Authority. It is a duly formed and legally existing municipal corporation or political subdivision of the
state of Washington or a federally recognized Indian Tribe. It has full corporate power and authority to execute,
deliver, and perform all of its obligations under this agreement and to undertake the project identified herein.
Certification. Each payment request shall constitute a certification by the RECIPIENT to the effect that all
representations and warranties made in this loan agreement remain true as of the date of the request and that no
adverse developments, affecting the financial condition of the RECIPIENT or its ability to complete the project or to
repay the principal of or interest on the loan, have occurred since the date of this loan agreement. Any changes in the
RECIPIENT's financial condition shall be disclosed in writing to ECOLOGY by the RECIPIENT in its request for
payment.
Q. Sale or Disposition of Funded Utility: The RECIPIENT shall not sell, transfer, or otherwise dispose of any of the
works, plant, properties, facilities, or other part of the funded Utility or any real or personal property comprising a part
of the funded Utility unless:
1. The facilities or property transferred are not material to the operation of the funded Utility, or have become
unserviceable, -inadequate, -obsolete, orunfitto beusedin the operationofthe-funded Utility -or -are -no -longer -
necessary, material, or useful to the operation of the funded Utility; or
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
2. The aggregate depreciated cost value of the facilities or property being transferred in any fiscal year comprises no
more than three percent of the total assets of the funded Utility; or
3. The RECIPIENT receives from the transferee an amount equal to an amount which will be in the same proportion
to the net amount of Senior Lien Obligations and this LOAN then outstanding (defined as the total amount outstanding
less the amount of cash and investments in the bond and loan funds securing such debt) as the Gross Revenue of the
funded Utility from the portion of the funded Utility sold or disposed of for the preceding year bears to the total Gross
Revenue for that period.
4. Expressed written agreement by the DEPARTMENT.
The proceeds of any transfer under this paragraph must be used (1) to redeem promptly, or irrevocably set aside for the
redemption of, Senior Lien Obligations and to redeem promptly the loan, and (2) to provide for part of the cost of
additions to and betterments and extensions of the Utility.
R. Sewer -Use Ordinance or Resolution for Funded Wastewater Facility Projects: If not already in existence, the
RECIPIENT shall adopt and shall enforce a sewer -use ordinance or resolution. Such ordinance or resolution shall be
submitted to ECOLOGY upon request.
The sewer use ordinance must include provisions to:
1) Prohibit the introduction of toxic or hazardous wastes into the RECIPIENT's sewer system.
2) Prohibit inflow of stormwater into separated sewer systems.
3) Require that new sewers and connections be properly designed and constructed.
S. Termination and Default:
Termination and Default Events
1. For Insufficient ECOLOGY or RECIPIENT Funds. ECOLOGY may terminate this loan agreement for insufficient
ECOLOGY or RECIPIENT funds.
2. For Failure to Commence Work. ECOLOGY may terminate this loan agreement for failure of the RECIPIENT to
commence project work.
3. Past Due Payments. The RECIPIENT shall be in default of its obligations under this loan agreement when any loan
repayment becomes 60 days past due.
4.Other Cause. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance in full
by the RECIPIENT of all of its obligations under this loan agreement. The RECIPIENT shall be in default of its
obligations under this loan agreement if, in the opinion of ECOLOGY, the RECIPIENT has unjustifiably failed to
perform any obligation required of it by this loan agreement.
Procedures for Termination. If this loan agreement is terminated prior to project completion, ECOLOGY shall provide
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
to the RECIPIENT a written notice of termination at least five working days prior to the effective date of termination
(the "Termination Date"). The written notice of termination by the ECOLOGY shall specify the Termination Date
and, when applicable, the date by which the RECIPIENT must repay any outstanding balance of the loan and all
accrued interest (the "Termination Payment Date").
Termination and Default Remedies
No Further Payments. On and after the Termination Date, or in the event of a default event, ECOLOGY may, at its
sole discretion, withdraw the loan and make no further payments under this agreement.
Repayment Demand. In response to an ECOLOGY initiated termination event, or in response to a loan default event,
ECOLOGY may at its sole discretion demand that the RECIPIENT repay the outstanding balance of the Loan Amount
and all accrued interest.
Interest after Repayment Demand. From the time that ECOLOGY demands repayment of funds, amounts owed by the
RECIPIENT to ECOLOGY shall accrue additional interest at the rate of one percent per month, or fraction thereof.
Accelerate Repayments. In the event of a default, ECOLOGY may, in its sole discretion, declare the principal of and
interest on the loan immediately due and payable, subject to the prior lien and charge of any outstanding Senior Lien
Obligation upon the Net Revenue. That is, the loan is not subject to acceleration so long as any Senior Lien
Obligations are outstanding. Repayments not made immediately upon such acceleration will incur Late Charges.
Late Charges. All amounts due to ECOLOGY and not paid by the RECIPIENT by the Termination Payment Date or
after acceleration following a default event, as applicable, shall incur late charges.
Intercept State Funds. In the event of a default event and in accordance with Chapter 90.50A.060 RC W, "Defaults,"
any state funds otherwise due to the RECIPIENT may, at ECOLOGY's sole discretion, be withheld and applied to the
repayment of the loan.
Property to ECOLOGY. In the event of a default event and at the option of ECOLOGY, any personal property
(equipment) acquired under this agreement may, in ECOLOGY's sole discretion, become ECOLOGY's property. In
that circumstance, ECOLOGY shall reduce the RECIPIENT's liability to repay money by an amount reflecting the fair
value of such property.
Documents and Materials. If this agreement is terminated, all finished or unfinished documents, data studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT shall, at the option
of ECOLOGY, become ECOLOGY property. The RECIPIENT shall be entitled to receive just and equitable
compensation for any satisfactory work completed on such documents and other materials.
Collection and Enforcement Actions. In the event of a default event, the state of Washington reserves the right to take
any actions it deems necessary to collect the amounts due, or to become due, or to enforce the performance and
observance of any obligation by the RECIPIENT, under this agreement.
Fees and Expenses. In any action to enforce the provisions of this agreement, reasonable fees and expenses of
attorneys and other reasonable expenses (including, without limitation, the reasonably allocated costs of legal staff)
shall be awarded to the prevailing party as that term is defined, in Chapter.4.84.330 RCW. --
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
Damages. Notwithstanding ECOLOGY's exercise of any or all of the termination or default remedies provided in this
agreement, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and/or the state of Washington because of any breach of this agreement by the RECIPIENT. ECOLOGY may
withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the
RECIPIENT is determined.
T. User -Charge System for Funded Utilities: The RECIPIENT certifies that it has the legal authority to establish and
implement a user -charge system and shall adopt a system of user -charges to assure that each user of the funded utility
shall pay its proportionate share of the cost of operation and maintenance, including replacement during the design life
of the project. The user -charge system will include provisions for a connection charge.
In addition, the RECIPIENT shall regularly evaluate the user -charge system, at least annually, to ensure the system
provides adequate revenues necessary to operate and maintain the funded utility, to establish reserves to pay for
replacement, and to repay the loan.
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this
agreement is used to match a federal grant award, the following terms and conditions apply to you.
Page 32 of42
A. CERTIFICATION REGARDING SISPENSION DEBARMENT INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred,
proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal
government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is
unable to certify to the statements contained in the certification, they must provide an explanation as to why they
cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become
erroneous by reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have
the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.
You may contact ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION" without modification in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier
covered transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of
Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal
remedies, including suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
•==11ttp:/Iwww.sann.aovf and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it
with the signed agreement to ECOLOGY.
Any CONTRACTOWRECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
Receives more than $25,000 in federal funds under this award.
Receives more than 80 percent of its annual gross revenues from federal funds.
Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form.
Ecology is required to report the FFATA information for federally funded agreements, including the required
DUNS number, at www.fsrs, *o�Ltp://www . ov/t within 30 days of agreement signature. The FFATA
information will be available to the public at www itsagiending },ov --Jett ://www was cndin 1
For more details on FFATA requirements, see www.fsrs.gov <ftIWJJwww.fsrs.aov!
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State of Washington Department of Fcology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 1/22/2018 VERSION
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL
Edition." (https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.htmi)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper
management of all funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring
all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right
to request proof of compliance by subgrantees and contractors.
d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the
extent and character of all work and services.
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2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No
subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and
signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff
contacts and administrative information without the concurrence of either party.
3. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic
resources. The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to
historical or cultural artifacts discovered, disturbed, or damaged due to the RECIPIENT's project funded under this
Agreement.
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their
project:
• For capital construction projects or land acquisitions for capital construction projects, if required, comply with
Governor Executive Order 05-05, Archaeology and Cultural Resources.
• For projects with any federal involvement, if required, comply with the National Historic Preservation Act.
• Any cultural resources federal or state requirements must be completed prior to the start of any work on the project
site.
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to
implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site.
• Discuss the IDP with staff and contractors working at the project site.
• Implement the IDP when cultural resources or human remains are found at the project site.
c) If any archeological or historic resources are found while conducting work under this Agreement:
• Immediately stop work and notify the ECOLOGY Program, the Department of Archaeology and Historic
Preservation at (360) 586-3064, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement:
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Project Title: Northern Hood Canal PIC
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• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and
then the ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal
laws protecting cultural resources and human remains.
4. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT.
5. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees,
ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups.
6. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the
RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified
with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to
expenditure.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and
supporting documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State Department of Enterprise Services' Statewide Payee
Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form
at the website, http://www.des.wa.gov/services/ContractingPurchasingBusinessNendorPay/Pages/default.aspx. For
any questions about the vendor registration process contact the Statewide Payee Help Desk at (360) 407-8180 or email
payeehelpdesk@watech.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion
thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to
this Agreement, as appropriate, or upon completion of an audit as specified herein.
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial,
performance, and other reports required by this agreement. Failure to comply may result in delayed reimbursement.
7. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits
related to this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State
of Washington which affect wages and job safety.
b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against
discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits
required by authorities having jurisdiction over the project are obtained. RECIPIENT must include. time in their project
timeline for the permit and approval processes.
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the
RECIPIENT fails to comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered
modified to conform to that statute or rule of law.
8. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or
responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial
interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part,
in this Agreement or the proceeds thereof.
9. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall
award all contracts for construction, purchase of goods, equipment, services, and professional architectural and
engineering services through a competitive process, if required by State law. RECIPIENT is required to follow
procurement procedures that ensure legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT
may be required to provide written certification that they have followed their standard procurement procedures and
applicable state law in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with
state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion.
10. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this
Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal
decisions as provided for below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT's appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the
review.
The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of
such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or
duly authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's
decision will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this
Agreement and in accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties' choice of another mutually acceptable method, in
addition to the dispute resolution procedure outlined above.
IL ENVIRONMENTAL DATA STANDARDS
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-a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses- -
environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact
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Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
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the ECOLOGY Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance
(QA) officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July
2004 (Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work.
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the
Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The
RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM, find
instructions at: http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS) data is collected
and processed. Guidelines for Creating and Accessing GIS Data are available at:
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-lnformation-Systems-GIS/Standards. RECIPIENT,
when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables,
raw data collection files, map products, and all metadata and project documentation.
12. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought
hereunder will be in the Superior Court of Thurston County.
13. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the
project described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the
other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act
or omission of that party or that party's agents or employees arising out of this Agreement.
14. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue
to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of
the other party.
15. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement
to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift
in return for award of a subcontract hereunder.
16. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority -owned (MBE) and
women -owned (WBE) businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged
to take the following actions, when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods
or services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum
participation by qualifiedminorityand women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified
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Agreement No: WQC-2018-JcCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
minority and women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises
(OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as
appropriate.
17. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved
by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The
Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by
reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; and (f) the
General Terms and Conditions.
18. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the
fulfillment of this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days
prior to production and distribution.
b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline.
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible
products developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets,
videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator
magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to
provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best
represents the item.
Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's
graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's
logo contact ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
19. PROGRESS REPORTING
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress
reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does
not document timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed
without a progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY's provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July I
through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after
the end of the quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been
approved by ECOLOGY, all financial, performance, and other reports required by the agreement and funding program
guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format.
20. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable
property under this Agreement, the RECIPIENTmaycopyright-or-patent-the samebutECOLOGY retains a royalty free,
nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to
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Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
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authorize others to use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY
information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports,
maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology
Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part
with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary,
or upon specific instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the
RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by
ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall
be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds
for the acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in
this Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to
disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens
certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim
which would impair the uses intended by this Agreement.
g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any
equipment, property, or facility acquired or developed under this Agreement to uses other than those for which
assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned
upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance
which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such
property.
21. RECORDS, AUDITS, AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any
engineering documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of
Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute
resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify
discrepancies in the records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state
has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be
enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All -work -performed underthisAgreementandany property and equipment purchased shall be made available to
ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of
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this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times,
in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement.
22. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory
performance of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s)
or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this
Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments
within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the
time ECOLOGY demands repayment of funds.
Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
23. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,
such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid
provision, and to this end the provisions of this Agreement are declared to be severable.
24. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State
Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any
reimbursements are subject to this provision.
25. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or
any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall
resume performance on the next business day following the suspension period unless another day is specified by
ECOLOGY.
26. SUSTAINABLE PRACTICES
In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low
impact meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers
and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products
with reduced packaging, office products that are refillable, rechargeable, and recyclable, and 100% post -consumer
recycled paper.
For more suggestions visit ECOLOGY's web page: Green Purchasing,,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
27. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material
breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to
commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date
mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work.
Non -Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the
opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any
further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement.
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by
ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY
may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from
the RECIPIENT is determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best
interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted
below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in
accordance with the terms of this Agreement prior to the effective date of termination.
Non -Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event
funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and
prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate
the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions.
ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding
insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although
ECOLOGY will make a reasonable attempt to provide notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the recipient/contractor
through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the
recipient/contractor. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the
agreement and any amendments.
If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to
repay monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon
availability of funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written
agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other
materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of
ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work
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State of Washington Department of Ecology
Agreement No: WQC-2018-JeCoPH-00096
Project Title: Northern Hood Canal PIC
Recipient Name: Jefferson County Public Health
Page 42 of 42
completed on such documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
28. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state
of Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
29. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,
and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the
authorized representative of ECOLOGY.
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